HS63 – Workplace Safety & Insurance Claims

Records of claims regarding work-related injuries or illnesses filed with the Workplace Safety and Insurance Board (WSIB).

This records class is a Personal Information Bank.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention RationaleVersion Information

Content & Scope

Workers and their survivors are entitled to claim compensation and other benefits for insured losses under the Workplace Safety and Insurance Act. Employers have an obligation to report certain types of injuries and incidents to WSIB as part of the claims process.

The records include copies of WSIB forms, injury/illness details, attending physician's reports, functional abilities assessments, return to work plans and certifications, notes, decisions, objections to decisions, supporting documentation related to appeals, and related correspondence.

Related Records

See also: HR78 – Sick Leave and Long-term Disability Files and HS25 – Occupational Health Charts.

Responsible Unit

Safety Office.

Information Steward

Vice-President, Administration & Finance.

Information Confidentiality Classification

Highly Restricted.


Until the earlier of 5 years after the person's death or the year following that in which the person reached or would have reached age 90.

Supporting documentation related to WSIB appeals may be securely destroyed 1 year after the decision is rendered.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


Workplace Safety and Insurance Act, 1997.

Retention Rationale

The retention period is based on operational use.

Approval Date

19 December 2011