Records of the employment history of persons holding faculty appointments other than regular appointments.

This records class is a Personal Information Bank.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention Rationale | Version Information

Content & Scope

Other faculty appointments include adjunct, research, visiting, and special appointments as defined in Policy 76 – Faculty Appointments.

This records class excludes employee information required to administer pay, pension, and benefits, and information on individual employees maintained in the human resources management system.

The records include copies of letters of appointment/contracts, CVs and other application documents, performance reviews and related documentation where applicable, notices of awards, and related correspondence.

Related Records

  • For employee information required to administer pay, pension, and benefits, see HR52 – Employment Files (Financial).
  • For information on individual employees maintained in the human resources management system, see HR05 – Human Resources Management System.

Responsible Unit

Hiring units.

Information Steward

Associate Provost, Human Resources.

Information Confidentiality Classification

Restricted.

Retention

5 years after last period of employment.

Disposition

Secure Destruction.

Authority

  • University of Waterloo Act, 1972.
  • Policy 75 – Faculty Appointments.

Retention Rationale

The retention period is based on operational use.

Approval Date

26 October 2011