Records of the pension entitlements of plan beneficiaries.
This records class is a Personal Information Bank.
Content & Scope
The records include a copy of the deceased member's confirmation letter, start up records such as bank authorizations and tax forms, marriage settlement records as applicable, and related correspondence.
The plan member's pension card is updated with the records of the beneficiary(ies) under the plan. See HR72 – Pension Cards.
Vice-President, Administration & Finance.
8 years after all entitlements under the pension plan have been settled.
Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.
- University of Waterloo Act, 1972.
- Pension Benefits Act, ss. 19 and 22.
- FSRA Guidance PE0120ORG (formerly FSCO Policy A300-200): Management and Retention of Pension Plan Records by the Administrator.
The retention period is based on the University guideline, Human Resources Records.
26 October 2011