Records of sick leave and long-term disability arrangements for individual employees.

This records class is a Personal Information Bank.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | DispositionAuthority | Retention Rationale | Version Information

Content & Scope

The University provides income continuance benefits for employees requiring short-term or long-term absences from work due to illness or injury.

The records include attending physicians' forms; test results, consultants' reports, and other supporting medical documentation; modified return-to-work plans; copies of Workplace Safety and Insurance claim documentation; notes; and related correspondence.

Related Records

See also HS25 – Occupational Health Charts and HS63 – Workplace Safety and Insurance Claims.

Responsible Unit

Human Resources.

Information Steward

Associate Provost, Human Resources.

Information Confidentiality Classification

Highly Restricted.


Until the earlier of 5 years after the person's death or the year following that in which the person reached or would have reached 90 years of age.


Secure Destruction.


  • University of Waterloo Act, 1972.
  • Workplace Safety and Insurance Act, 1997.

Retention Rationale

The retention period is based on the absence of a time limit for filing an occupational disease claim with the Workplace Safety and Insurance Board.

Approval Date

19 December 2011