HR87 – Position Reclassification Case Files

Records of the re-evaluation and reclassification of existing staff positions.

This records class is a Personal Information Bank.

Related Records | Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Authority | Retention Rationale | Version Information

Content & Scope

Existing positions are re-evaluated where the duties and/or responsibilities have significantly changed. The re-evaluation may result in a reclassification of the position.

The records include copies of requests for re-evaluation, copies of job descriptions and revised descriptions, supporting documentation, decisions, and related correspondence.

Related Records

Position reclassifications are also reflected in the data maintained in the human resources management system. See HR05 – Human Resources Management System.

Responsible Unit

Human Resources.

Information Steward

Vice-President, Administration & Finance.

Information Confidentiality Classification



10 years after the resolution of the case.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


  • University of Waterloo Act, 1972.
  • Policy 5 – Salary Administration, University Support Staff

Retention Rationale

The retention period is based on operational use.

Approval Date

26 October 2011