TL40 – English Language Proficiency Examination (ELPE)

Records of students' English language proficiency examinations.

This records class is a Personal Information Bank.

Content & Scope

Most undergraduate students who began their studies in spring 2018 or earlier are required to pass the ELPE before they may graduate.

The records include students' completed examination papers, notes and other documentation relating to tutoring students to improve their English writing skills.

Related Records

For electronic files of grades/course credits submitted to the Registrar's office for upload to the student information system, see ST60 – Grade/Course Credit Submission.

Responsible Unit

Writing and Communication Centre.

Information Steward

Associate Provost, Students.

Information Confidentiality Classification



1 year after student passes the examination.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.


  • University of Waterloo Act, 1972.
  • University of Waterloo Undergraduate Calendar.

Retention Rationale

Unsuccessful examination attempts are retained, along with any records of tutoring, until the student has made a successful attempt in order to provide a record of the student's progress towards passing the examination. Regulations to the Freedom of Information and Protection of Privacy Act require that personal information be retained for a minimum of one year after its use, unless the individual to whom the information relates consents to its earlier disposal (RRO 1990 Reg 460, s 5(1)).

Approval Date

26 July 2010