Event Item Lending Request

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The Community Relations and Events team offers a selection of branded event assets for short-term use across campus.

Please complete this form to request items. Requests must be submitted at least two (2) business days in advance and are subject to availability. A member of our team will follow up to confirm availability and next steps.

Requestor Information
Event Items
Please select all the items you would like to borrow.

Images of each item can be viewed in the Photo Gallery.
Please select the quantity you are requesting.
Please select the quantity you are requesting.
Please select the quantity you are requesting.
Please select the quantity you are requesting.
Please select the quantity you are requesting.
Please select the quantity you are requesting.

If the item you are looking for is not listed above, please provide the item name, a brief description, and the quantity you wish to request.

Note: The Plexiglass Lectern cannot be requested through this form. Please visit the Central Stores booking site to submit that request.

 

Rental Details

Please select your preferred pickup date. We will confirm inventory availability and follow up with a confirmation email within two business days.

Items can be picked up in the main lobby of East Campus 5 between 8:30 a.m. and 5:00 p.m. 

Please select your preferred return date. Items should be returned to the main lobby of East Campus 5 between 8:30 a.m. and 5:00 p.m.

Please use this field to share any questions, concerns, or additional details related to your request. We will review your comments and follow up if we need any further information.

Terms of Use

By submitting this form, you agree to the following terms:

  • All items must be returned in the condition in which they were received, including proper packaging and organization. Any damage, loss, or excessive wear beyond normal use may result in repair or replacement charges.
  • Pull-up banners and other delicate materials should be handled with care. Items returned damaged (e.g., torn, bent, stained, or missing pieces) may be subject to replacement costs.
  • All items should be returned by the agreed-upon date. Late returns could affect future borrowing privileges.
  • If you notice any damage or issues, please let us know promptly at community.relations@uwaterloo.ca.

By proceeding with this request, you acknowledge responsibility for the borrowed items and agree to follow these guidelines.