ACO Meeting Minutes August 9, 2018

ACO Department Meeting Minutes held on August 9, 2018

Present: R. Park, K. McGowan, S. Speers, S. Paterson, J. Schildroth, W. Lewis, T. Marshall-Taylor, R. Zehr, T. Pao, R. Zehr (minutes)

Co-ops: C. Persaud, E. Hem, J. Rogobete

Regrets: B. Baer (on secondment), G. Parks, C. Wallace, S. Paterson, S. Hartung

  • Keith
    • Declaration of Ownership document for personally subsidized computer purchases
      • Amount for purchase, indicates that it’s a UW machine
      • Receipt for reimbursement
    • Systems for PAS 1237
      • Ordered
      • Scott will send co-ops to check on the two kinds of monitors
      • Keith plans on purchasing display cord patch cables just to have on hand
    • New systems only have display port video ports which may have implications for what monitors can be connected.
    • New cert for artsweb
    • E-Mail committee update
      • Email servers on campus
      • Some servers mailing directly off campus, might need to arrange through mail services
      • Possibly fix routing in WATIAM
      • Connect-connect account, even with uwaterloo.ca address
      • Already the case for undergrads, no email forwarding thru WATIAM (all emails to edu.ca)
    • We can take the screen off TV in Dean’s office, (and History as per Donna Hayes) Wendy will provide some material for that
    • Cynthia to train communications team on Scinage/Widgets
  • Bob
    • Faculty professional expenses, ownership form will be an improvement
  • Emily
    • Completed deployment for Brad Mehlenbacher
    • Deployment for Olivia Mesta's laptop today; Heather Love's iMac tomorrow
  • Jessica
    • Deployed 3 rollovers so far (Greg Andres, Doug Kirton and Doreen Fraser)
    • 3 more scheduled in the next week (Alexander Lanoszka, Jennifer Clary-Lemon and John Savarese)
    • Made final changes to CALMS powershell script
  • Cynthia
    • Working on the PowerPoint presentation for the Lunch and Learn
    • Working on creating the ACO Rollover form in Qualtrics
    • Creating documentation on how to use Qualtrics and on how to update the ACO Rollover form
    • Updating the Expertise Database (emailed 53 Professors and have so far completed updating 47 profiles)
    • Visiting Donna Hayes later today to help her with Internet Explorer
  • Sean
    • T2, the possible end to netboot/usb imaging for Macs and the end of deploystudio. Current solution: scripts via Recovery mode, Initial install or target disk. Imaging still possible via target disk mode, though discouraged by apple.
    • Course evaluations completed, results ready to go out Sept 4th.
    • Fine Arts mdid server upgraded, Ubuntu 14.04 -> 18.04, MDID 3.0 -> 3.2. I created 6 docker containers for the various services it requires (Python, solr, memcached, mysql, rabbitmq) to make the complex installation more portable and repeatable.
    • ECH 1205 lab updates. Upgraded macOS on macpros (1 to El Cap, other 5 to Sierra), deployed Adobe CC 2018 apps.
    • Chrome, Thunderbird and Dropbox updates packaged/deployed for Macs.
      • “Macbook escape” for faculty who request high end machines
  • Jameson
    • Working on pre-staging HH 178 lab computers.
    • Troubleshooting Imaging task sequence issues with newer Dell Models. Drivers packages were not added and boot image issues. All working now.
  • Todd
    • Projector lamps in ML 117
      • (Thida) projectorlampsource.ca
    • Staffing for the fall 2018 term
    • ML 109 bookings late July to Aug 13th
      • Now being booked by Registrar’s office, confusion with who is actually booking the rooms
      • Not a registrar room
      • Contact Julie Mulvey in reg. office
  • Will
    • License server problem, the restart failed both times
      • Issue with network driver, machine was moved, caused some outages
      • network driver was keeping the port open
      • restart server, luckily it was quick
      • process is now disabled until after power outage in Aug
  • Thida
    • Risk Assessment form to submit to IST Security for Renison's RFP: College Management Software
    • Site Meeting for RFP building expansion at Renison
    • Marking port location for expanded SDS offices (subnet is 98.4% capacity)
      • To remove the out of commission computers that havent been removed
    • Creating generic account for Hub parking off campus support with 2FA
      • Using TeamViewer
      • no access to machine to enable RDP
      • waiting on a response to get that set up
    • Moving Renison classroom computers from unmanaged to OU
    • Interviewing process has started
  • General Items
    • Lunch and Learn - potentially August 24th
    • Co-op students are done on the 23rd