ACO Meeting Minutes March 12, 2015

Present:  H. Balagtas, N. Bromley, D. Keenan, T. Marshall Taylor, K. McGowan, R. Park, S. Paterson, S. Speers,  L. Tomalty, C. Wallace, B. Yantha

Coop Students: M. Fletcher, M. Shuttleworth, M. Smith

  • Dawn
    • PAS 2081 construction has begun
  • Bob
    • no significant updates to report
  • Barb
    • Staff Rollover update
      • all 27 systems have arrived; 1 (imaged) deployed to AUO, 4 (non-imaged) to Psychology
    • Inventory Sweep
      • ACO, ML labs have been done; starting in departments
    • Ordering equipment
      • for departments:
        -Economics (dept. laptop + new staff), Philosophy (2 for grad lab), printer for RDC
        ​-printer order for 4 to come (English) and 2 computers (Stratford), ML lab
  • Mercedez
    • Project—status for assets and adding model
    • Waterloo inbox issues
      • 3 people in the last week have come in with the issue
        -advised them to switch from Nexus to Squirrel Mail
        -ACO doesn't have a fix--send userids to Ray White in Engineering 
    • ​Madeline
      • Working with Ayala in ANTH and Barb for site updates until Ayala gets appropriate training.
      • Lunch session prep
  • Matthew
    • Rollover timeline
    • Project
      -working on users/admins and those able to get on to site
  • Keith
    • Munki printer packages updated
    • OpenSCAD bundled and pushed to ECH lab via Munki
    • ASAS will pay for print release station for SAF printer
      -​ACO will supply a recovered machine, SAF will provide the monitor
    • jh2lim having an issue with printing to p_arts-saf-colour-hh289e
    • MPS - 3 systems with issues
      -bitlocker issue
      -hard drive issue
      -3 systems in Grad Lab
  • Herbert
    • Scheduled to meet with Jill Thomason (DRAMA) next week to check her MBP
    • Advising Margaret Insley (ECON) on a laptop for her that would run stata
      ​-buying laptop on Professional Expense allowance
    • Met with Will Coleman from (PSCI) yesterday and just showed him how to use the podium computer to play his dvd.
    • Setting up shared mailbox for Kayla McKinnon and Michelle O'Farell (ECON), thanks to Sean for providing info on how to set it up.
    • Assisted Sorouja Moll (DRAMA) in installing Jing, screencasting software.
    • Advising coops on their project
    • Finalizing new feature for OFAS
  • Sean
    • artsapp1 failure, recovered files put on artscp, cname updated
    • AFMAA beanstream updates to meet PCI compliance
    • working on Arts research database for Jennifer and Angela; using rails
      -Graduate Office wants to collect info for database of faculty research
    • security updates for webform module on drupal applied.
    • chrome updated for Mac via munki
  • Nevil
    • 1237 exam lock down—cas address
    • SWORDC updates
    • Uprint
      -trying to set for labs (no default printer—follows student everywhere)
    • SCCM permissions and issues
  • Scott
    • Working on software that is currently deployed via Security Group (licensed software) to be deployed via SCCM
    • Cleaning up older versions (past End of Life) of software (Photoshop CS2)
      -Upgrade coops CS2 software
    • Coop interviews, plus a match: all positions filled.
      -April 13 for job shadow day
    • Packages no longer supported
      -Discussion re: billing for updated software or ACO's time to troubleshoot old software
  • Todd
    • ML 101 ML 117 projection screens
      -sign the scope of work from edcomm
      ​-charged for upgraded projector screens that were not installed; receive $2K credit
    • ML 113 exam-time booking request
      • will need to work around Accessability request for exam time in room for the install of the replacement computers 
    • ML 109 Exam time booking (Apr 15-17)
      • Renison Language Institute
  • Lisa
    • ACO Service Catalogue: go live planned for next Wed Mar 18; Service pages are at: https://uwaterloo.ca/arts-computing/admin/workbench/create/services (log in required); let Lisa/Dawn know if questions/concerns
    • IT Service Desk pop-up booth
      • SLC first then maybe other buildings
      • Once per term
    • New ACO general form complete and linked from: https://rt.uwaterloo.ca/SelfService/Forms/index.html
    • Dave Wallace leaving
    • Working with Madeline on Lunch session prep and WordPress documentation for next co-op
  • Colin
    • The projector systems that SAF were hoping to use has turned out to be less cost-effective as originally understood.
      • SAF looking into different wireless options. 
  • General Items: 
    • ​Nevil and Barb to present "Customer Service" at next weeks Professional Development seminar. 

Birthdays: Bob's birthday lunch: Wednesday, March 25; location TBA.