Submitting digital material

For applications that require a portfolio of studio practice, please submit 20 images and/or video on CD, DVD or USB and mail directly to the department, or save images as a single PDF (maximum 16 MB) and email it. Links to time-based material (YouTube and/or Vimeo) can be embedded into the PDF to stay within size restrictions.  Please note that one minute of video equals one image.

Address to Mail Directly:

Sharon Dahmer, Administrative Assistant
Department of Fine Arts – Graduate Studies
University of Waterloo
East Campus Hall
200 University Avenue West
Waterloo, Ontario, Canada N2L 3G1

Or send by email (for applications to the Master of Fine Arts (MFA) program please include the subject heading "MFA Application" followed by your name and send to:)

Sharon Dahmer,

Dos and don'ts

  • Label each image with a number, last name and title (i.e. 01 Cooper Weather Girl).
  • Images must be JPEG (.jpg, .jpeg) format only, RGB colour mode (no CMYK) and no larger than 1.5 MB.
  • Audio or Video files must by PC and Mac compatible, up to 1GB. Acceptable file formats include: AVI, MOV (QuickTime Video), MPEG, MP4, WMV (Windows Media Video), MP3 and WAV. Online links are also accepted (i.e. Youtube or Vimeo).
  • You may include your statement of intent, inventory list, and CV as separate files on the CD, DVD, or USB, or as PDF attachments (if emailing). For MFA applications, these documents must also be submitted (along with your letters of reference and transcripts) through the Graduate Studies Online Application.

Important notice for MFA applications

Please note that there are two parts to the application process.

  1. Completing the online application form, which is submitted to the Graduate Studies and Postdoctoral Affairs Office.
  2. Submitting a portfolio, which is emailed or mailed directly to the Fine Arts Department.

Candidates submitting digital support material should adhere to the following guidelines. Please test your material before submitting to ensure that it has been formatted correctly in a readable format.

  • The peer assessment committee uses a projection system to view digital support material.
  • Excess support material will not be accepted or shown to the peer assessment committee.
  • Ensure that you submit a detailed description/inventory list of the work including title, date, medium and dimensions. This can be included as a separate list, or as captions if you are making a single PDF.
  • Each CD, DVD or USB must be clearly marked with your name.