University Librarian
As the chair of the Committee, the University Librarian:
- reviews the written recommendation submitted by the Administrative Officer on behalf of the Committee;
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sets a final review meeting;
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advises the Provost of their recommendation;
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informs the Committee of the Provost’s decision;
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informs the applicant about the outcome in person or by phone within 7 working days of the final review meeting; and
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makes a public announcement about successful study leave applications.
Administrative Officer
- appoints the Committee;
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provides administrative support to the applicant, their Manager, and the Committee;
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chairs Committee meeting, in the absence of the University Librarian, to discuss the study leave application prior to the final review meeting with the University Librarian;
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following the meeting, submits a written report on behalf of the Committee to the University Librarian assessing the application against the evaluation rubric;
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works with Human Resources to file study leave paperwork following a successful application.
Manager
- advises the applicant on the content of their application, as compared to the rubric;
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formulates a coverage plan, with the assistance of the applicant;
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notifies their manager about the application;
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provides context to the committee about the application.
Non-administrative member
- reviews the study leave application and assesses it against the rubric;
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attends review meetings to discuss the assessment of the leave;
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assists in the preparation of a written report and recommendation to the UL following the first Committee meeting.
