Supplies and Equipment

Some commonly identified eligibility issues on Tri-Agency grants are highlighted below.

Printing supplies (paper, toner, and ink cartridges)

• Must fill out a declaration statement (PDF). Note:
  • declaration is only for printing supplies (paper, toner, and ink cartridges) and does not extend to other stationery purchases.
  • a valid Accounting flexfield must be provided for any portion of the expense not being charged to a Tri-Agency account.

Stationery

• Please refer to the Tri-Agency list of eligible and non-eligible expenses for stationery and office supplies. Stationery items purchased in bulk and used for data collection (such as questionnaires or sample collection) or for the facilitation of workshops, seminars, or other events directly related to the funded research are eligible on most Tri-Agency grants, when justified. Justification must be documented with the claim or P Card documentation.

Computer hardware and software

• Must include justification stating direct cost to the research project. Do not use "research use" or "for fieldwork".
• Computer software is only eligible if it is determined to be specialized.
• Printers remain an ineligible expense, in most cases.
• Examples of eligible expenditures, when adequately justified:
  • computers, tablets, monitors, keyboards, mice, external hard drives, USB keys, DVDs, and other computer peripherals and emerging technology.
  • specialized software.
  • software which comes preloaded on a computer or tablet when the computer or tablet is adequately justified.
• Examples of ineligible expenditures:
  • non-specialized software which has been determined to be: operating systems (e.g. Windows), Microsoft Office (or equivalent), Adobe Acrobat, and virus protection.
  • printers (other than specialized printers that are a component of a larger piece of equipment).
  • other computer hardware or software which is not adequately justified.