CRCEF Stage 3 Funding Information: Support claimed for research maintenance and ramp up expenses
Description of CRCEF Stage 3 Funding
Stage 3 is to support direct costs of research that have been incurred to 1) maintain essential research-related commitments during the COVID-19 pandemic and 2) Support ramping-up to full research activities as physical distancing measures are eased and research activities can resume. Only direct costs of research that are extraordinary and incremental to those already covered by existing sources of funds and have been incurred between March 15 and November 15, 2020 will be reimbursed, at up to 75%. Extraordinary incremental costs are defined as unanticipated additional costs that would not normally have been incurred in the absence of the COVID-19 pandemic and cannot be funded by existing sources of funds.
Read more details about the Canada Research Continuity Emergency Fund
Instructions for completion of the Stage 3 application
Download the CRCEF application
There are three tabs in this workbook: Non-Financial EDI Data, Non-Salary Expenses and Salary Expenses
Non-Financial EDI Data
1) Complete questions in columns B-E by answering Yes/No/Prefer not to answer from the drop down list. You only need to complete these questions once for all the transactions that you are claiming
For questions related to equity, diversity and inclusion (EDI) in CRCEF guidelines, or if you are uncomfortable including non-financial EDI data in your application submission, please submit this portion in confidence to Office of Research, Research Equity
Non-Salary Expenses
1) Login to Unit 4 and run the report "Actual Transaction Enquiry - Fund 105" for the period March to November for your research work orders; review and identify expenses to be claimed under the CRCEF program
2) Download the report into Excel and copy and paste the specific transaction line into columns C-V in the Non-Salary Expenses tab; the headings in this worksheet align with the Unit4 report headings
3) Complete column W if the costs in column T need to be prorated; e.g. if it is a service contract that spans beyond the eligible dates of March 15 to November 15
4) Select the expense category and sub-category from drop-down list in columns X and Y
5) Describe what type of expense it is in column Z
6) Complete the question in column AA by selecting Yes/No from drop-down list
7) Enter any other comments or notes as needed in column AB
8) Column AC is automatically calculated by taking 75% of expense amount;
NOTE: If the expense has not been yet incurred please provide the amount of the commitment or the expense to yet be claimed, the purchase order # and other relevant information in the comments section in column AB
Salary Expenses
1) Login to "Detailed Salary & Scholarship Reporting" at the link below and run "HR0001F Salary and Benefits Disbursements by Fiscal Year" report by research work order for fiscal year 2020/21 under "Detailed Salary Expense Reporting"; review and identify salary expenses to be claimed under the CRCEF program
2) Download the HR report into Excel and attach to the claim
3) Enter the work order number, employee name and employee number in column C-E; this information is found in the HR report above
4) Enter the monthly amount AND benefits for the months you are claiming the salary for between column F-H
5) Column I is automatically calculated; the calculation will only include half of November salaries
6) Select the expense category and sub-category from drop-down list in columns J and K
7) Describe the activity being undertaken by employee in column L
8) Column M is automatically calculated by taking 75% of the amount in column I
NOTE: GRS payments are not anticipated to be eligible because these payments are intended to support a student's research; maintenance and ramp-up costs are expected to be employment income. If this is a concern or if you have any questions please contact your department administrator or Faculty Financial Officer