University records are the recorded information, in any format or medium, created or received and used by the University and its employees in University administrative activities and processes, which also document these activities and processes. Management of the University's records is governed by Policy 46 - Information Management, and its principles and practices.
The University Records Management program provides the framework for classifying and managing records to help the University meet its statutory, regulatory and accountability obligations, preserve its corporate memory, and maintain access to the information needed to achieve the University's strategic goals.
The University Records Manager is available to assist all University employees in implementing this framework and thereby meet their responsibilities, described in Policy 46, as stewards and custodians of the University's records.
News
Updated retention schedule for human rights complaint files
HS07 – Human Rights Complaint Files has been updated to match current practices and updates to Policy 18 – Staff Employment.
Offsite storage with Iron Mountain
The Offsite Commercial Records Storage page has been added, to inform staff of the University's account with the records storage provider, Iron Mountain.
Updated records retention schedule for diplomas
ST40 - Diplomas & Certificates has been updated to remove an outdated reference to the Registrar's Office service of holding unclaimed diplomas for students who do not receive their diploma at convocation. There is no change to the retention of records.