Financial Processes for Graduate students

Student request for reimbursement details:

Information you may need, based on written approval received by your Advisor/Supervisor:

Please provide all information and in as much detail as possible. All Receipts/Invoices must show proof of payment (What payment method was used, i.e. credit card showing last 4 digits of the number). If the method of payment is not provided on the receipt, additional proof of payment (snippet of the line-item from card) is also required. Any missing information or errors will cause delays to reimbursement. Retain all original receipts until payment has been confirmed.

For virtual events, please attach: 

• Registration/membership invoice(s)
• Event schedule
• Event program (full)
• Program page showing abstract/presentation
• Approval email (from Grad Coordinator/Supervisor) stating the research purpose statement for this activity, to add to the claim for compliance requirements.

For in person events, please attach:

• Registration/membership invoice(s)
• Transportation information (taxi, uber, airfare, train etc.)
• Food receipts
• Alcohol ineligibility statement I am not sure how this is functioning
• Accommodation receipts, showing itemized services
• Event schedule
• Event program (full)
• Program page showing abstract/presentation
• Approval email (from Grad Coordinator/Supervisor) stating the research purpose statement for this activity, to add to the claim for compliance requirements.

For other purchases, please attach:

• Invoice(s) showing payment
• Shipment confirmation
• Proof of payment for each expense (snippet of the line-item from card)