Major Modifications

A major modification indicates a significant change to an existing program such as a change in the learning outcomes (UDLES or GDLES); a change in requirements that differ significantly from the way the program is offered since its last cyclical program review (e.g., introduction of co-op option, merger of two or more programs); or significant changes to the faculty delivering the program (e.g., large number of new hires or retirements) and/or essential resources to the program (e.g., change to existing delivery by moving a program fully online or to a different campus). Examples of undergraduate and graduate major modifications are included below. 

Distinguishing between a new program and a major modification can be challenging; however, the Quality Council has provided examples to help define what constitutes a “new program” versus a “major modification”: http://oucqa.ca/guide/examples-of-new-programs/

Major modifications to existing programs require normal internal approval from the Department/School, Senate Undergraduate Council (SUC) or Senate Graduate and Research Council (SGRC) and Senate. Minor modifications follow the same process, with the exception that SUC and SGRC are empowered to approve these changes on behalf of Senate, as per Senate Bylaw 2 and Senate Bylaw 9.

If there is uncertainty as to whether a particular change is major or minor, the AVPA will be the arbiter for undergraduate and the AVPGSPA for graduate programs, respectively. The Vice-President and Provost has the final say in this decision. The Vice-President and Provost has the right to choose to send a particular major modification to the Quality Council for an expedited review, as per section 3.3 of the Quality Assurance Framework, and if so would follow procedures for expedited approvals.

Major modifications require reporting to the Quality Council by the Quality Assurance Office on an annual basis.