Information for new students (MASc, MEng and PhD)

Required training

Graduate students are required to complete the following training programs and familiarize themselves and comply with the department's safety policies and procedures:

Academic integrity module: All new graduate students are required to complete the Graduate Academic Integrity Module on Waterloo LEARN by the end of the second month of their first term of registration. If this is not complete, students will not be able to add courses in their second term.
Employee Safety Orientation - SO1001
Workplace Violence Awareness - SO1081
Employee WHMIS 2015 - SO2017
Accessibility training
Safety manual: All graduate students must review the department's safety manual and comply with its policies, procedures, rules and instructions.

IMPORTANT: You may be required to take additional training courses, depending on your research or lab access (granted by your supervisor).

Office space

Full-time MASc and PhD student space assignment

ECE provides desk space in a shared office or research lab, as available, to full-time graduate students (in research-based programs) for the duration of their studies.

To obtain a key for an office or lab space, please contact the ECE Space Coordinator. Key requests are arranged in consultation with the student's supervisor(s) and completed electronically.

NOTE: Safety training must be successfully completed with a minimum grade of 80%, and proof of completion sent via email to the ECE Space Coordinator, before a key to an office or lab space will be issued.

Part-time MASc and PhD student space assignment

Part-time MASc and PhD students can book their use of a desk in a hoteling office space daily (subject to availability, and provided all safety training is complete).

MEng student space assignment

Graduate students in course-based programs (MEng) are provided access to communal work space with private study carrels and collaborative desks.

To obtain the door code to enter these student spaces, please contact the ECE Space Coordinator.

NOTE: Safety training must be successfully completed with a minimum grade of 80%, and proof of completion sent via email to the ECE Space Coordinator, before a door code will be issued.

Teaching and research assistants

If you are being paid as a Teaching or Research Assistant or are receiving a Research Studentship, please ensure that you have completed the necessary paperwork for the Human Resources Office (payroll). The following 3 documents must be completed and submitted prior to the payroll cut-off date if you are a new student.

Personal Information Form
Federal TD1 Form
Ontario TD1 Form

International students

International students will be interested in the International Student Office. Their team is equipped to assist international students in all aspects of their transition to living and studying in Canada.

Portal

The Student Portal provides you with real-time information, updates, and features relevant to all students on a customizable, mobile-friendly application.