Graduate Studies and Postdoctoral Affairs (GSPA)
Needles Hall, second floor, room 2201
Telephone 519 888-4567 ext. 35209
519-888-4567 x43439
Location:
NH 2219
Responsibilities:
- Represents the interests and policies of Graduate Studies
- Chairs the Graduate Operations Committee
- Co-chairs the Senate Graduate and Research Council and Graduate Student Relations Committee
- Represents Graduate Studies on most University committees and is the University of Waterloo external representative for graduate affairs - Ontario Council on Graduate Studies (OCGS), Canadian Association for Graduate Studies (CAGS)
Group(s):
Administration; Postdoctoral affairs
519-888-4567 x40202
Location:
NH 2221
Responsibilities:
- Senior management oversight
- Manager of GSPA:
- Academic Records
- Admissions
- Financial aid
- Convocation
- Government reporting
- Marketing and Communications
- Leadership direction, change management and support:
- Academic prgrams
- Student Experience
- Experiential Education
- Financial and budget oversight
- Human Resource Management
- Space
- Member of Senate Graduate and Research Council
- Member of Graduate Operations Committee
- Resource to Graduate Student Relations Committee, Provost's Advisory Committee on Graduate Student Support
Group(s):
Administration
519-888-4567 x42845
Location:
NH 2061
Responsibilities:
- Planning, coordinating and executing internal and external communications
- GSO, Postdoctoral web site
- Publications
- Recruitment
- Marketing
- Internal workshops
- Postdoctoral Fellows
- External events to promote University of Waterloo graduate programs, funding and services
Group(s):
Communications, marketing, recruitment and events; Postdoctoral affairs
519-888-4567 x40152
Location:
NH 2226
Responsibilities:
- NSERC Master’s (CGS M) and Doctoral Scholarships (PGS/CGS D)
- CGS-MSFSS
- Bursaries
- Graduate Student Day Care Bursary
- Millennium Graduate Bursary
- Graduate Studies Parental Leave Bursary
- Emergency Loans
- Medical Leave Award
- Doctoral Thesis Completion Award
Group(s):
Awards and funding
519-888-4567 x47170
Location:
NH 2059
Responsibilities:
- Graduate calendar management
Group(s):
Communications, marketing, recruitment and events
519-888-4567 x40117
Location:
NH 2065
Group(s):
Communications, marketing, recruitment and events
519-888-4567 x45384
Location:
NH 2208
Responsibilities:
- Assessment, verification and final decision on recommendation for Offer of Admission
- Management of admissions records and communications
- Business Process and Improvements/Research & Policy Development
- Training and advisement
Group(s):
Admissions
519-888-4567 x45039
Location:
NH 2206
Responsibilities:
- Assessment, verification and final decision on recommendation for Offer of Admission
- Management of admissions records and communications
- Business Process and Improvements/Research & Policy Development
- Training and advisement
Group(s):
Admissions
519-888-4567 x40283
Location:
NH 2224
Responsibilities:
- CIHR Master’s (CGS M) and Doctoral Scholarships (CGS D/DFSA)
- OGS and QEII-GSST
- UW Provost Graduate Scholarship
- Graduate Studies Research Travel Assistantship
- Other external awards:
- Autism Award
- Canadian Water Resources Award
- CGS Gustave O. Arlt Award in the Humanities
- Google PhD Fellowship
- Mackenzie King Scholarship
- Ontario Women's Health Scholars Award
- Rhodes Scholarship
- SWAAC Award
- Trudeau Doctoral Scholarships
- Website, Graduate funding and awards database, Graduate Calendar, E-News
Group(s):
Awards and funding
519-888-4567 x41090
Location:
NH 2207
Responsibilities:
- Assessment, verification and final decision on recommendation for Offer of Admission
- Management of admissions records and communications
- Business Process and Improvements/Research & Policy Development
- Training and advisement
Group(s):
Admissions
519-888-4567 x42670
Location:
NH 2063
- Digital strategy
- Communications and content management
- Research and best practices
- Project and relationship management
Group(s):
Communications, marketing, recruitment and events
519-888-4567 x47082
Location:
NH 2223
Responsibilities:
- Financial aid records including nominations (i.e. UW Graduate Scholarship, QEII-GSST, etc), eligibility review, data entry
- Account reconciliations
- Financial aid reports
Group(s):
Awards and funding
519-888-4567 x47393
Location:
NH 2204
Responsibilities:
- Assessment, verification and final decision on recommendation for Offer of Admission
- Management of admissions records and communications
- Management of student records, theses, graduation, convocation and communications
- Business Process and Improvements/Research
Group(s):
Admissions; Records and systems
519-888-4567 x47700
Location:
NH 2212
Responsibilities:
- Faculties: Engineering and Mathematics
- Student records
- Theses
- Graduation and Convocation
Group(s):
Records and systems
519-888-4567 x40271
Location:
NH 2213
Responsibilities:
- Faculties: Applied Health Sciences, Science, Theology
- Student records
- Theses
- Graduation and Convocation
Group(s):
Records and systems
Group(s):
Administration
+1-519-888-4567 x37958
Location:
PAS 2426
Group(s):
Communications, marketing, recruitment and events
519-888-4567 ext. 47615
Location:
NH 2088
Group(s):
Communications, marketing, recruitment and events
519-888-4567 x45946
Location:
NH 2053
Responsibilities:
- Graduate course catalogue management
- Quest and OnBase support
- Document management
Group(s):
Records and systems
519-888-4567 x46468
Location:
NH 2222
Responsibilities:
- Admissions
- Quest and OnBase support
- Document management
Group(s):
Admissions; Records and systems
519-888-4567 x47081
Location:
NH 2226
Responsibilities:
- SSHRC Master’s (CGS M) and Doctoral Scholarships
- SSHRC Talent Award
- Ontario Trillium Scholarship (OTS)
- Awards requiring review of applications and ranking (Davis Memorial, J. Alan George, Needs Based Awards, International Experience Awards)
- Convocation medals/awards
- Governor General Medal/University Finalists
- Alumni Gold Medals/University Finalists
- Select departmental convocation medals/awards
- CAGS – UMI
Group(s):
Awards and funding
519-888-4567 x46346
Location:
NH 2065
Responsibilities:
- Managing, Leading and Training Staff
- Admissions and Sponsorships – Policy implementation and decision making
- Directing and ensuring data accuracy and reporting
- Decision Making and Non-standard admissions
- Business Process and Improvements/Research & Policy Development
Group(s):
Admissions
519-888-4567 x46745
Location:
NH 2228
Responsibilities:
- Vanier CGS Doctoral Scholarships
- Banting Postdoctoral Fellowships
- John Charles Polanyi Prize
- CIHR/NSERC/SSHRC Postdoctoral Scholarship inquiries
- Award of Excellence in Graduate Supervision
- Establishment of Endowments & Trusts
- Commissioner for Taking Affidavits
Group(s):
Awards and funding
519-888-4567 x43933
Location:
NH 2217
Responsibilities:
- Admissions Management
- Leadership and vision
- Supervision and staff development
- Strategic Planning
- Business Process and Improvements/Research & Policy Development
Group(s):
Admissions
519-888-4567 x42576
Location:
NH 2209
Responsibilities:
- Electronic application
- Quest and OnBase support
- Document management
- Admissions communications
Group(s):
Records and systems
519-888-4567 x41040
Location:
NH 2060
Responsibilities:
- Graduate professional skills
- Postdoctoral support
Group(s):
Communications, marketing, recruitment and events; Postdoctoral affairs
519-888-4567 x46030
Location:
NH 2214
Responsibilities:
- Quest and OnBase development
- Systems security
- Records management
- SISP team member
Group(s):
Records and systems
519-888-4567 x46035
Location:
NH 2066
Responsibilities:
- Academic records: university-wide deadlines, procedures, advisory, academic transcript data, academic decisions, grade revisions, program changes, transfer credit, supervisor data, academic integrity course management
- Enrolment records: university-wide deadlines, procedures, advisory, authorization for course drop/add, enrolment status changes and withdrawals, program extensions, service indicators
- Bio/demographic records: oversight for government reporting of citizenship, immigration and residency status data
- Government reporting including Provincial Claim, Ontario Education Number
- Graduate internal data verification for program reviews for the Ontario Universities Council on Quality Assurance, and internal reporting
- Mobility programs: Ontario Visiting Graduate Student program (OVGS), Canadian Universities Graduate transfer Agreement and the Canadian Graduate Student Research Mobility Agreement (CAGS), UW International Visiting Graduate Student Program (IVGS)
Group(s):
Administration
519-888-4567 x49113
Location:
NH 2229
Responsibilities:
- Awards from endowments, trusts, operating, including planning program budget entitlements, review and approval of all nominations, annual reporting and communications to senior University administrators; *except those requiring collection of application and adjudication from Advisory Committee on Scholarships and Awards
- UW New Faculty Award
- Bridge Funding Doctoral Scholarship
- Provost Doctoral Entrance Award for Women
- Senate Graduate Scholarships
- Government reporting – Ontario Trillium Scholarship, Ontario Graduate Fellowship
- Budget transfer summaries to Finance at year end (operating accounts)
- University of Waterloo Graduate Scholarship allocations and reconciliations
- Consultant with Graduate Studies Ennowment Fund (GSEF) treasurer
Group(s):
Awards and funding
519-888-4567 x43379
Location:
NH 2211
Responsibilities:
Faculties: Arts and Environment
- Student records
- Theses
- Graduation and Convocation
Group(s):
Records and systems
519-888-4567 x47612
Location:
NH 2203
Responsibilities:
- Document imaging
- Application support
Group(s):
Records and systems
Group(s):
Administration
519-888-4567 x42841
Location:
NH 2216
- Data analyst for financial aid records
- Systems support: financial aid, admissions, records
Group(s):
Records and systems
519-888-4567 x41934
Location:
NH 2067
Responsibilities:
- Assessment, verification and final decision on recommendation for Offer of Admission
- Management of admissions records and communications
- Business Process and Improvements/Research & Policy Development
- Training and advisement
Group(s):
Admissions