519-888-4567 x43439
Location: 
NH 2219

Responsibilities:

  • Represents the interests and policies of Graduate Studies
  • Chairs the Graduate Operations Committee
  • Co-chairs the Senate Graduate and Research Council and Graduate Student Relations Committee
  • Represents Graduate Studies on most University committees and is the University of Waterloo external representative for graduate affairs - Ontario Council on Graduate Studies (OCGS), Canadian Association for Graduate Studies (CAGS)
Group(s): 
Administration; Postdoctoral affairs
Kirsten Muller
519-888-4567 x40304
Location: 
NH 2066
Group(s): 
Administration
519-888-4567 x40124
Location: 
NH 2066
Group(s): 
Administration
519-888-4567 x40202
Location: 
NH 2221

Responsibilities:

  • Senior management oversight
  • Manager of GSPA:
    • Academic Records
    • Admissions
    • Financial aid
    • Convocation
    • Government reporting
    • Marketing and Communications
  • Leadership direction, change management and support:
    • Academic programs
    • Student Experience
    • Experiential Education
  • Financial and budget oversight
  • Human Resource Management
  • Space
  • Member of Senate Graduate and Research Council
  • Member of Graduate Operations Committee
  • Resource to Graduate Student Relations Committee, Provost's Advisory Committee on Graduate Student Support
Group(s): 
Administration
519-888-4567 x40345
Location: 
NH 2222
Group(s): 
Administration
Amy Aldous
Location: 
NH 2081
Group(s): 
Communications, marketing, recruitment and events
519-888-4567 x42845
Location: 
NH 2061

Responsibilities:

  • Planning, coordinating and executing internal and external communications
  • GSO, Postdoctoral web site
  • Publications
  • Recruitment
  • Marketing
  • Internal workshops
  • Postdoctoral Fellows
  • External events to promote University of Waterloo graduate programs, funding and services
Group(s): 
Communications, marketing, recruitment and events; Postdoctoral affairs
Miranda Bilotta
519-888-4567 x40152
Location: 
NH 2226

Responsibilities:

  • NSERC Master’s (CGS M) and Doctoral Scholarships (PGS/CGS D)
  • CGS-MSFSS
  • Bursaries
    • Graduate Student Day Care Bursary
    • Millennium Graduate Bursary
    • Graduate Studies Parental Leave Bursary
  • Emergency Loans
  • Medical Leave Award
  • Doctoral Thesis Completion Award
Group(s): 
Awards and funding
Location: 
NH 2063
Group(s): 
Communications, marketing, recruitment and events
519-888-4567 x49113
Location: 
NH 2067

Responsibilities:

  • Award payment support, including eligibility review
  • Financial reconciliation support
  • Scholarship budget allocation support
Group(s): 
Awards and funding
519-888-4567 x40119
Location: 
NH 2086
Group(s): 
Administration
519-888-4567 x47170
Location: 
NH 2059

Responsibilities:

  • Graduate calendar management
Group(s): 
Communications, marketing, recruitment and events
Group(s): 
Awards and funding
519-888-4567 x45384
Location: 
NH 2208

Responsibilities:

  • Assessment, verification and final decision on recommendation for Offer of Admission
  • Management of admissions records and communications
  • Business Process and Improvements/Research & Policy Development
  • Training and advisement
Group(s): 
Admissions
519-888-4567 x45039
Location: 
NH 2206

Responsibilities:

  • Assessment, verification and final decision on recommendation for Offer of Admission
  • Management of admissions records and communications
  • Business Process and Improvements/Research & Policy Development
  • Training and advisement
Group(s): 
Admissions
519-888-4567 x40283
Location: 
NH 2229

Responsibilities:

  • CIHR Master’s (CGS M) and Doctoral Scholarships (CGS D/DFSA)
  • OGS and QEII-GSST
  • UW Provost Graduate Scholarship
  • Graduate Studies Research Travel Assistantship
  • Other external awards:
    • Autism Award
    • Canadian Water Resources Award
    • CGS Gustave O. Arlt Award in the Humanities
    • Google PhD Fellowship
    • Mackenzie King Scholarship
    • Ontario Women's Health Scholars Award
    • Rhodes Scholarship
    • SWAAC Award
    • Trudeau Doctoral Scholarships
  • Website, Graduate funding and awards database, Graduate Calendar, E-News
Group(s): 
Awards and funding
Tasha Glover
519-888-4567 x42670
Location: 
NH 2063

Responsibilities:

  • Digital strategy
  • Communications and content management
  • Research and best practices
  • Project and relationship management
Group(s): 
Communications, marketing, recruitment and events
Kelly Greatrex
519-888-4567 x47082
Location: 
NH 2224

Responsibilities:

  • Financial aid records including nominations (i.e. UW Graduate Scholarship, QEII-GSST, etc), eligibility review, data entry
  • Account reconciliations
  • Financial aid reports
Group(s): 
Awards and funding
519-888-4567 x47393
Location: 
NH 2204

Responsibilities:

  • Faculties: Applied Health Sciences, Science, Theology
    • Student records
    • Theses
    • Graduation and Convocation
Group(s): 
Admissions; Records and systems
519-888-4567 x47700
Location: 
NH 2212

Responsibilities:

  • Faculties: Engineering and Mathematics                                           
    • Student records
    • Theses
    • Graduation and Convocation
Group(s): 
Records and systems
Kelly Heald
519-888-4567 x40271
Location: 
NH 2213

Responsibilities:

  • Student records
  • Theses
  • Graduation and Convocation
Group(s): 
Records and systems
Group(s): 
Administration
+1-519-888-4567 x49226
Location: 
NH 2064
Group(s): 
Communications, marketing, recruitment and events
Sarah Howard
519-888-4567 ext. 47615
Location: 
NH 2088
Group(s): 
Communications, marketing, recruitment and events
519-888-4567 x45946
Location: 
NH 2208

Responsibilities:

  • Assessment, verification and final decision on recommendation for Offer of Admission
  • Management of admissions records and communications
  • Business Process and Improvements/Research & Policy Development
  • Training and advisement
Group(s): 
Admissions
519-888-4567 ext. 40060
Location: 
NH 2201
Group(s): 
Administration
Location: 
NH 2087

Responsibilities:

  • Application support
  • Quest and OnBase support
  • Document management
Group(s): 
Records and systems
Elena Machado
519-888-4567 x47081
Location: 
NH 2227

Responsibilities:

  • SSHRC Master’s (CGS M) and Doctoral Scholarships
  • SSHRC Talent Award
  • Ontario Trillium Scholarship (OTS)
  • Awards requiring review of applications and ranking (Davis Memorial, J. Alan George, Needs Based Awards, International Experience Awards)
  • Convocation medals/awards
    • Governor General Medal/University Finalists
    • Alumni Gold Medals/University Finalists
    • Select departmental convocation medals/awards
  • CAGS – UMI
Group(s): 
Awards and funding
Julie MacMillan
519-888-4567 x46346
Location: 
NH 2065

Responsibilities: 

  • Managing, Leading and Training Staff
  • Admissions and Sponsorships – Policy implementation and decision making
  • Directing and ensuring data accuracy and reporting
  • Decision Making and Non-standard admissions
  • Business Process and Improvements/Research & Policy Development
Group(s): 
Admissions
519-888-4567 x40299
Location: 
NH 2068

Responsibilities:

  • Award payment support, including eligibility review
  • Financial reconciliation support
  • Scholarship budget allocation support
Group(s): 
Awards and funding
Heidi Mussar
519-888-4567 x46745
Location: 
NH 2228

Responsibilities:

  • Vanier CGS Doctoral Scholarships
  • Banting Postdoctoral Fellowships
  • John Charles Polanyi Prize
  • CIHR/NSERC/SSHRC Postdoctoral Scholarship inquiries
  • Award of Excellence in Graduate Supervision
  • Establishment of Endowments & Trusts
  • Commissioner for Taking Affidavits
Group(s): 
Awards and funding
519-888-4567 x43933
Location: 
NH 2217

Responsibilities:

  • Admissions Management
  • Leadership and vision
  • Supervision and staff development
  • Strategic Planning
  • Business Process and Improvements/Research & Policy Development
Group(s): 
Admissions
Katie Couto
519-888-4567 x40117
Location: 
NH 2065
Group(s): 
Communications, marketing, recruitment and events
519-888-4567 x42576
Location: 
NH 2209

Responsibilities:

  • Electronic application
  • Quest and OnBase support
  • Document management
  • Admissions communications
Group(s): 
Records and systems
519-888-4567 x41040
Location: 
NH 2060

Responsibilities:

  • Graduate professional skills
  • Postdoctoral support
Group(s): 
Communications, marketing, recruitment and events; Postdoctoral affairs
Location: 
NH 2088
Group(s): 
Communications, marketing, recruitment and events
Tracey Sinclair
519-888-4567 x46030
Location: 
NH 2214

Responsibilities:

  • Quest and OnBase development
  • Systems security
  • Records management
  • SISP team member
Group(s): 
Records and systems
519-888-4567 x46035
Location: 
NH 2066

Responsibilities:

  • Academic records: university-wide deadlines, procedures, advisory, academic transcript data, academic decisions, grade revisions, program changes, transfer credit, supervisor data, academic integrity course management
  • Enrolment records: university-wide deadlines, procedures, advisory, authorization for course drop/add, enrolment status changes and withdrawals, program extensions, service indicators
  • Bio/demographic records: oversight for government reporting of citizenship, immigration and residency status data
  • Government reporting including Provincial Claim, Ontario Education Number
  • Graduate internal data verification for program reviews for the Ontario Universities Council on Quality Assurance, and internal reporting
  • Mobility programs: Ontario Visiting Graduate Student program (OVGS), Canadian Universities Graduate transfer Agreement and the Canadian Graduate Student Research Mobility Agreement (CAGS), UW International Visiting Graduate Student Program (IVGS)
Group(s): 
Administration
Vishal Soni
519-888-4567 x49113
Location: 
NH 2226

Responsibilities:

  • Awards from endowments, trusts, operating, including planning program budget entitlements, review and approval of all nominations, annual reporting and communications to senior University administrators; *except those requiring collection of application and adjudication from Advisory Committee on Scholarships and Awards
  • UW New Faculty Award
  • Bridge Funding Doctoral Scholarship
  • Provost Doctoral Entrance Award for Women
  • Senate Graduate Scholarships
  • Government reporting – Ontario Trillium Scholarship, Ontario Graduate Fellowship
  • Budget transfer summaries to Finance at year end (operating accounts)
  • University of Waterloo Graduate Scholarship allocations and reconciliations
  • Consultant with Graduate Studies Ennowment Fund (GSEF) treasurer
Group(s): 
Awards and funding
519-888-4567 x43379
Location: 
NH 2211

Responsibilities:

Faculties: Arts and Environment                                                                  

  • Student records
  • Theses
  • Graduation and Convocation
Group(s): 
Records and systems
519-888-4567 x47612
Location: 
NH 2203

Responsibilities:

  • Document imaging
  • Application support
Group(s): 
Records and systems
Christina Treusch
519-888-4567 x42841
Location: 
NH 2216

Responsibilities:

  • Quest and OnBase development
  • Systems security
  • Records management
  • SISP team member
Group(s): 
Records and systems

Responsibilities:

  • Assessment, verification and final decision on recommendation for Offer of Admission
  • Management of admissions records and communications
  • Business Process and Improvements/Research & Policy Development
  • Training and advisement
Group(s): 
Admissions