Staff Salary Adjustment
Please note: Human Resources will prepare individualized messages for each eligible staff employee that explains how their salary is affected by the plan. The target date for these letters to be available in Workday is October 25, 2023.
Am I eligible for the pay adjustment (salary increase and lump sum payment)?
All current Staff employees who were also eligible for the Staff Salary Increase (SSI) process on May 1, 2023, and were a regular and ongoing staff employee on either May 1, 2021, or May 1, 2022, are eligible. Those hired as a regular and ongoing staff employee on or after May 2, 2022, are not eligible for this pay adjustment (revised May 1, 2023, salary or lump sum payment). Eligible Staff is further defined as those who are actively employed at the time of payment or retired after May 1, 2023, with a pension elected immediately upon employment termination.
Do the percentage increases also apply to University Support Group (USG) compensation structure?
The percentage increases are used to calculate a revised salary effective May 1, 2023, for eligible staff employees. There are no changes to the Staff USG compensation structure and the 2023 – 2024 salary scales (which was used to determine the salary increases through the Staff Salary Increase (SSI) process for 2023) remain unchanged.
Can you provide an example of how the base salary increases are calculated?
Please refer to the tables below to see how the percentage increases are calculated using the example of an April 30, 2023, salary of $80,000 and a 2.66% increase effective May 1, 2023, from the Staff Salary Increase (SSI) process.
Group 1: For eligible staff employees who were employed at the University (as a regular and ongoing staff employee) on May 1, 2021:
|
Your Base Salary effective April 30, 2023 |
$80,000.00 |
|
|
Plus Phase One (Increase by 2%) |
$80,000 x 2% |
$1,600.00 |
|
Plus Your SSI 2023 Process Increase Percentage* |
($80,000 + $1,600) x 2.66% |
$2,170.56 |
|
Plus Phase Two (Increase by 1%) |
($81,600 + $2,170.56) x 1% |
$837.71 |
|
Equals your revised Base Salary effective May 1, 2023 – processed in October 2023 (or later depending on employment status) |
$84,608.27** |
|
*The percentage increase to your base salary effective May 1, 2023, from the Staff Salary Increase (SSI) Process for 2023 was calculated based on a 1% scale increase effective May 1, 2023
**Maximum base salary is 120% of USG job grade; any portion above will be added to the lump sum payment of $1,750 (prorated if less than 100% Full Time Equivalency)
Group 2: For eligible staff employees who were employed at the University (as a regular and ongoing staff employee) on May 1, 2022, but not May 1, 2021:
|
Your Base Salary effective April 30, 2023 |
$80,000.00 |
|
|
Plus Phase One (Increase by 1%) |
$80,000 x 1% |
$800.00 |
|
Plus Your SSI 2023 Process Increase Percentage* |
($80,000 + $800) x 2.66% |
$2,149.28 |
|
Plus Phase Two (Increase by 1%) |
($80,800 + $2,149.28) x 1% |
$829.49 |
|
Equals your revised Base Salary effective May 1, 2023 – processed in October 2023 (or later depending on employment status) |
$83,778.77** |
|
*The percentage increase to your base salary effective May 1, 2023, from the Staff Salary Increase (SSI) Process for 2023 was calculated based on a 1% scale increase effective May 1, 2023
**Maximum base salary is 120% of USG job grade; any portion above will be added to the lump sum payment of $875 (prorated if less than 100% Full Time Equivalency)
I belong to one of the eligible groups above and my base salary is near the top of the range for my USG job grade (i.e., close to 120% of job value). How will my pay adjustment be calculated?
Your maximum base salary is determined based on the USG job grade for your position. Any portion of your salary increase calculation that brings you above the 120% maximum will be added to your lump sum payment.
The following example relates to an employee in Group 1 (who was in a regular and ongoing staff position on May 1, 2021) who is in a regular and ongoing USG 8 (35 hour per week) staff position on May 1, 2023, with a base salary of $86,000 on April 30, 2023, who received a 2.66% merit adjustment effective May 1, 2023:
|
Your Base Salary effective April 30, 2023 |
$86,000.00 |
|
|
Plus Phase One (Increase by 2%) |
$86,000 x 2% |
$1,720.00 |
|
Plus Your SSI 2023 Process Increase Percentage* |
($86,000 + 1,720) x 2.66% |
$2,333.35 |
|
Plus Phase Two (Increase by 1%) |
($87,720 + $2,333.35) x 1% |
$900.54 |
|
Equals your calculated Base Salary effective May 1, 2023 |
$90,953.89 |
|
|
Less portion above pay range maximum (USG 8, 35 hour workweek) |
$90,953.89 - 88,691.94 |
$2,261.95 |
|
Your revised Base Salary effective May 1, 2023 – processed in October 2023 (or later depending on employment status) |
$88,691,94 |
|
*The percentage increase to your base salary effective May 1, 2023, from the Staff Salary Increase (SSI) Process for 2023 was calculated based on a 1% scale increase effective May 1, 2023
|
Your Lump Sum Payment per the Staff Salary Increase Plan (Bill 124) |
$1,750.00 |
|
|
Plus Salary above USG maximum** |
$90,953.89 - $88,691.94 |
$2,261.95 |
|
Your revised Lump Sum Payment processed in October 2023 or later depending on employment status (prorated based on Full-time Equivalency as of May 1, 2023) |
$4,011.95 |
|
** Maximum base salary is 120% of USG job grade which is $88,691.94 for a USG 8 position based on the 2023/24 35 hour per week salary scale; any portion above will be added to lump sum payment
I was an active employee on May 1, 2021, but I retired in June 2023 (with an immediate pension election), how will I receive payment?
You are eligible for a salary adjustment effective May 1, 2023, as well as a lump sum payment (prorated based on your FTE on May 1, 2023). You will receive both through the University’s payroll in October 2023 using your banking information within Workday. If your pension needs to be recalculated based on a revised final average earnings, Human Resources will reach out to you.
I was actively employed on May 1, 2021, but I retired on January 1, 2022 – am I eligible for the pay adjustment?
No, the pay adjustment only applies to active Staff employees as of May 1, 2023 (and see further eligibility requirements in FAQ #1).
I was actively employed on May 1, 2021, but my employment with the University ended in April 2023 – am I eligible for the pay adjustment?
No, the pay adjustment only applies to active Staff employees as of May 1, 2023 (and see further eligibility requirements in FAQ #1).
I was an employee of the University on May 1, 2022, but not in a regular and ongoing staff position until July 2022. Am I eligible for a salary adjustment and/or a lump sum payment?
No, employees hired as a regular and ongoing staff on or after May 2, 2022, are not eligible for the pay adjustment (and see further eligibility requirements in FAQ #1).
I belong to one of the two eligible groups above and I am currently on parental leave, receiving supplemental benefits from the University through Policy 14. When will I receive my pay adjustment?
Your supplemental benefits will be recalculated based on your revised salary effective May 1, 2023. You will be eligible for your pay adjustment (revised salary and lump sum payment), subject to applicable deductions, at the time of your return to work when your pay cycle resumes in the normal course. Your lump sum payment will be prorated based on your FTE upon return to work.
I belong to one of the two eligible groups above and I am currently on an unpaid leave of absence or a self-funded leave of absence. When will I receive my pay adjustment?
You will be eligible for your pay adjustment (revised salary and lump sum payment), subject to applicable deductions, at the time of your return to work when your pay cycle resumes in the normal course. Your lump sum payment will be prorated based on your FTE upon return to work.
I belong to one of the two eligible groups above and I am currently on a reduced workload to retirement arrangement with a full-time equivalency (FTE) of 50%. Will my lump sum payment be reduced?
Your lump sum payment will be prorated by your FTE, if your FTE on May 1, 2023 was less than 100%.
I belong to one of the two eligible groups above and work on a part-time basis, with a Full-time Equivalency (FTE) of 75%. Will my lump sum payment be reduced?
Your lump sum payment will be prorated by your FTE, if your FTE on May 1, 2023 was less than 100%.
I belong to one of the two eligible groups above and I am on a Secondment/Temporary Reassignment and have a stipend. Will my stipend be adjusted? Could you explain how my revised May 1, 2023 salary (base plus stipend) will be calculated?
Your stipend is a percentage of your base salary and as such, the dollar amount of your stipend will be adjusted to reflect your revised May 1, 2023 salary (i.e., your stipend percentage will not change).
The following example relates to an employee in Group 1 (who was in a regular and ongoing staff position on May 1, 2021) with a base salary of $80,000 on April 30, 2023, who received a 2.66% merit adjustment effective May 1, 2023, and had a 5% stipend in place on April 30, 2023, due to a temporary reassignment:
|
Your Base Salary effective April 30, 2023 |
$80,000.00 |
|
|
Your Base Salary plus Stipend effective April 30, 2023 |
$80,000 x 5% |
$4,000.00 |
|
Plus Phase One (Increase by 2%) |
$80,000 x 2% |
$1,600.00 |
|
Plus Your SSI 2023 Process Increase Percentage* |
($80,000 + 1,600) x 2.66% |
$2,170.56 |
|
Plus Phase Two (Increase by 1%) |
($81,600 + $2,170.56) x 1% |
$837.71 |
|
Your revised Base Salary effective May 1, 2023 |
$84,608.27 |
|
|
Your revised Stipend effective May 1, 2023 |
$84,608.27 x 5% |
$4,230.41 |
|
Your revised Base Salary plus Stipend effective May 1, 2023 – processed in October 2023 (or later depending on employment status) |
$88,838.68** |
|
*The percentage increase to your base salary effective May 1, 2023, from the Staff Salary Increase (SSI) Process for 2023 was calculated based on a 1% scale increase effective May 1, 2023
**Maximum base salary is 120% of USG job grade; any portion above will be added to the lump sum payment of $1,750 (prorated if less than 100% Full Time Equivalency)
I belong to one of the two eligible groups above and my job was reclassified to a higher USG job grade on May 1, 2023, through the job evaluation process (due to revised accountabilities or career path progression). How will my revised May 1, 2023 salary consider this reclassification?
With a reclassification to a higher USG job grade, employees receive a salary adjustment in accordance with the increased accountability.
In the October 2023 pay, you will receive a pay adjustment, retroactive to May 1, 2023, based on your revised salary as at May 1, 2023 that does not yet take into account the reclassification that took place as at May 1, 2023. Then, in November 2023, the percentage increase that you received for the May 1, 2023 reclassification will be applied to your revised May 1, 2023 salary in order to calculate an updated base salary effective May 1, 2023 that takes into account the reclassification. Workday will be updated to reflect this additional change in your compensation in November 2023, retroactive to May 1, 2023.
The following example relates to an employee in Group 1 (who was in a regular and ongoing staff position on May 1, 2021) with a base salary of $80,000 on April 30, 2023, who received a 2.66% merit adjustment effective May 1, 2023, and had received a 5% base salary increase effective May 1, 2023, due to a position reclassification:
|
Your Base Salary effective April 30, 2023 |
$80,000.00 |
|
|
Plus Phase One (Increase by 2%) |
$80,000 x 2% |
$1,600.00 |
|
Plus Your SSI 2023 Process Increase Percentage* |
($80,000 + $1,600) x 2.66% |
$2,170.56 |
|
Plus Phase Two (Increase by 1%) |
($81,600 + $2,170.56) x 1% |
$837.71 |
|
Your revised Base Salary effective May 1, 2023 – processed in October 2023 (or later depending on employment status) |
$84,608.27** |
|
|
Plus reclassification adjustment |
$84,608.27 x 5% |
$4,230.41 |
|
Your Base Salary plus reclassification adjustment effective May 1, 2023 – processed in November 2023 (or later depending on employment status) |
$88,838.68** |
|
*The percentage increase to your base salary effective May 1, 2023, from the Staff Salary Increase (SSI) Process for 2023 was calculated based on a 1% scale increase effective May 1, 2023
**Maximum base salary is 120% of USG job grade; any portion above will be added to the lump sum payment of $1,750 (prorated if less than 100% Full Time Equivalency)
I belong to one of the two eligible groups above and my job was reclassified to a higher USG job grade after May 1, 2023 (i.e., June 1, 2023) through the job evaluation process (due to revised accountabilities or career path progression). Will my salary effective June 1, 2023 reflect the revised May 1, 2023 salary?
With a reclassification to a higher USG job grade, employees receive a salary adjustment in accordance with the increased accountability.
In the October 2023 pay, you will receive a pay adjustment, retroactive to May 1, 2023, based on your revised salary as at May 1, 2023 that does not yet take into account the reclassification that took place as at May 1, 2023. Then, the percentage increase that you received for the reclassification will be applied to your revised May 1, 2023, salary in order to calculate a revised base salary effective June 1, 2023, and Workday will be updated to reflect this change in your compensation in November 2023, retroactive to June 1, 2023.
The following example relates to an employee in Group 1 (who was in a regular and ongoing staff position on May 1, 2021) with a base salary of $80,000 on April 30, 2023, who received a 2.66% merit adjustment effective May 1, 2023, and had received a 5% base salary increase effective June 1, 2023, due to a position reclassification:
|
Your Base Salary effective April 30, 2023 |
$80,000.00 |
|
|
Plus Phase One (Increase by 2%) |
$80,000 x 2% |
$1,600.00 |
|
Plus Your SSI 2023 Process Increase Percentage* |
($80,000 + $1,600) x 2.66% |
$2,170.56 |
|
Plus Phase Two (Increase by 1%) |
($81,600 + $2,170.56) x 1% |
$837.71 |
|
Your revised Base Salary effective May 1, 2023 – processed in October 2023 (or later depending on employment status) |
$84,608.27** |
|
|
Plus reclassification adjustment |
$84,608.27 x 5% |
$4,230.41 |
|
Your Base Salary plus reclassification adjustment effective June 1, 2023 – processed in November 2023 (or later depending on employment status) |
$88,838.68** |
|
*The percentage increase to your base salary effective May 1, 2023, from the Staff Salary Increase (SSI) Process for 2023 was calculated based on a 1% scale increase effective May 1, 2023
**Maximum base salary is 120% of USG job grade; any portion above will be added to the lump sum payment of $1,750 (prorated if less than 100% Full Time Equivalency)
I belong to one of the two eligible groups above and my job is currently under review by job evaluation for a potential job reclassification. What can I expect if the result of the job evaluation process indicates an increase to a higher USG job grade after May 1, 2023?
Job evaluation will continue to review open job re-evaluation requests and any corresponding increases to base salary will pause until the revised May 1, 2023, base salary is finalized.
In the October 2023 pay, you will receive a pay adjustment, retroactive to May 1, 2023, based on your revised salary as at May 1, 2023 that does not yet take into account the reclassification.
The corresponding salary increase for the reclassification will be applied in the November 2023 pay or later, retroactive to the applicable date of the reclassification, in accordance with the job evaluation process.
I belong to one of the eligible groups above and moved into a new position with a corresponding lower base salary on August 1, 2023. Will my salary in my current position be adjusted?
Your May 1, 2023 revised salary as required through the Staff Salary Increase Plan (Bill 124) will be processed in October 2023 (Step 1). Your revised salary effective August 1, 2023 due to your new position will be processed in November 2023 (Step 2).
The percentage increase calculated as your revised May 1, 2023 base salary above your initial Staff Salary Increase (SSI) increase will be applied to your new position’s base salary retroactive to August 1, 2023.
The following example relates to an employee in Group 1 (who was in a regular and ongoing staff position on May 1, 2021) with a base salary of $80,000 on April 30, 2023, who received a 2.66% merit adjustment effective May 1, 2023, and accepted a new position effective August 1, 2023, with a lower base salary of $75,000:
Step 1: Staff Salary Increase Plan (Bill 124) – Salary Adjustment
|
Your Base Salary effective April 30, 2023 |
$80,000.00 |
|
|
Plus Phase One (Increase by 2%) |
$80,000 x 2% |
$1,600.00 |
|
Plus Your SSI 2023 Process Increase Percentage* |
($80,000 + $1,600) x 2.66% |
$2,170.56 |
|
Plus Phase Two (Increase by 1%) |
($81,600 + $2,170.56) x 1% |
$837.71 |
|
Your revised Base Salary effective May 1, 2023 – processed in October 2023 (or later depending on employment status) |
$84,608.27** |
|
*The percentage increase to your base salary effective May 1, 2023, from the Staff Salary Increase (SSI) Process for 2023 was calculated based on a 1% scale increase effective May 1, 2023
**Maximum base salary is 120% of USG job grade; any portion above will be added to the lump sum payment of $1,750 (prorated if less than 100% Full Time Equivalency)
Step 2: New Position on or after May 1, 2023 – Revised Salary
|
Your initial Base Salary effective August 1, 2023 (new position) |
$75,000.00 |
|
|
Plus the increase above the SSI 2023 Process SSI 2023 Process: $80,000 x 2.66% = $82,128.00 ($84,608.27 - $82,128.00) / $82,128.00 = 3.02% |
$75,000 x 3.02% |
$2,265.00 |
|
Your revised Base Salary effective August 1, 2023 – processed in November 2023 (or later depending on employment status) |
$77,265.00*** |
|
***Maximum base salary is 120% of USG job grade
I belong to one of the eligible groups above and moved into a new position with a corresponding higher base salary after May 1, 2023 (i.e., August 1, 2023). Will my salary in my current position be adjusted?
Your May 1, 2023 revised salary as required through the Staff Salary Increase Plan (Bill 124) will be processed in October 2023 (Step 1). Your revised salary effective August 1, 2023 due to your new position will be processed in November 2023 (Step 2).
The percentage increase calculated as your revised May 1, 2023 base salary above your initial Staff Salary Increase (SSI) increase will be applied to your new position’s base salary retroactive to August 1, 2023.
The following example relates to an employee in Group 1 (who was in a regular and ongoing staff position on May 1, 2021) with a base salary of $80,000 on April 30, 2023, who received a 2.66% merit adjustment effective May 1, 2023, and accepted a new position effective August 1, 2023, with a higher base salary of $90,000:
Step 1: Staff Salary Increase Plan (Bill 124) – Salary Adjustment
|
Your Base Salary effective April 30, 2023 |
$80,000.00 |
|
|
Plus Phase One (Increase by 2%) |
$80,000 x 2% |
$1,600.00 |
|
Plus Your SSI 2023 Process Increase Percentage* |
($80,000 + $1,600) x 2.66% |
$2,170.56 |
|
Plus Phase Two (Increase by 1%) |
($81,600 + $2,170.56) x 1% |
$837.71 |
|
Your revised Base Salary effective May 1, 2023 – processed in October 2023 (or later depending on employment status) |
$84,608.27** |
|
*The percentage increase to your base salary effective May 1, 2023, from the Staff Salary Increase (SSI) Process for 2023 was calculated based on a 1% scale increase effective May 1, 2023
**Maximum base salary is 120% of USG job grade; any portion above will be added to the lump sum payment of $1,750 (prorated if less than 100% Full Time Equivalency)
Step 2: New Position on or after May 1, 2023 – Revised Salary
|
Your initial Base Salary effective August 1, 2023 (new position) |
$90,000.00 |
|
|
Plus the increase above the SSI 2023 Process SSI 2023 Process: $80,000 x 2.66% = $82,128.00 ($84,608.27 - $82,128.00) / $82,128.00 = 3.02% |
$90,000 x 3.02% |
$2,718.00 |
|
Your revised Base Salary effective August 1, 2023 – processed in November 2023 (or later depending on employment status) |
$92,718.00*** |
|
***Maximum base salary is 120% of USG job grade