FAQ

Please note: Human Resources will prepare individualized messages for each eligible staff employee that explains how their salary is affected by the plan. The target date for these letters to be available in Workday is August 28, 2024.
 

When will staff employees receive their pay adjustment?

All eligible staff will receive their salary increase with their August 2024 pay, which will include a 4.7% base salary increase, and any retro payments reflecting the revised base salary effective May 1, 2024. For eligible employees, lump sum payments will be provided in the August 2024 pay.
 

I was hired in late 2023 or early 2024, am I eligible for the 4.7% base salary adjustment?

If you received a performance rating for the 2023 calendar year, you are eligible for the 4.7% salary increase; those who did not receive a performance rating due to being hired late in 2023 or during 2024 may be eligible for the 4.7% increase if their employment offer included a commitment to adjust their salary in accordance with the May 1, 2024, salary agreement.
 

I was first hired by the University in April 2019, and, I have just over five years of service, but my Continuous Service Date in Workday reflects a date in April 2020. Based on this, the lump sum payment that I’m eligible for is $500 but shouldn’t it be $1,000?

When your continuous service date does not match your original date of hire, it’s likely because you commenced your employment with the University in a temporary contract and then transitioned to a regular ongoing employment arrangement subsequently. Eligibility for the lump sum payment is determined by the continuous service date listed on your Workday profile as of May 1, 2024. As such, the lump sum payment that you are eligible for is $500.
 

I was an active staff employee on May 1, 2024, but I retired effective June 2024 (with an immediate pension election). Will I receive a retro staff salary increase based on when I was an active employee, as well as a pension adjustment?

Yes, you will receive payment for the additional May 2024 salary as well as your lump sum payment on your August 2024 payment. If your pension needs to be recalculated based on a revised final average earnings, Human Resources will contact you.
 

I retired effective May 1, 2024, with my last working day as April 30, 2024 (with an immediate pension election), am I eligible for the May 1, 2024, pay and pension adjustment?

No, the base salary increases are effective May 1, 2024, and do not apply to you since your employment ended on April 30, 2024. Since your full-time equivalency on May 1, 2024, was 0%, you are not eligible for a lump sum payment.
 

I was an active employee on May 1, 2024, but I terminated/resigned in June 2024, am I eligible for the salary increase for the month of May?

No, to be eligible for the base salary increase, you need to be actively employed at the time of payment or retired with an immediate pension from the University.
 

My job was reclassified to a higher USG job grade on June 1, 2024, through the job evaluation process (due to revised accountabilities or career path progression). What can I expect from a salary and pay perspective?

With a reclassification to a higher USG job grade, employees often receive a staff salary increase in accordance with the increased accountability depending on their current pay position. If this was the case for you, the 4.7% increase applies to your base salary effective May 1, 2024, as well as your salary effective June 1, 2024. You will receive the corresponding retroactive pay in the August 2024 pay cycle.  Your staff salary increase process pay advice will include your revised May 1, 2024, base salary and you can view your revised June 1, 2024, base salary through Workday.
 

My job is currently under review by job evaluation for a potential job reclassification. What can I expect if the result of the job evaluation process indicates an increase to a higher USG job grade on or after May 1, 2024?

In the August 2024 pay, you will receive a staff salary increase, retroactive to May 1, 2024, based on your base salary on May 1, 2024, that does not yet take into account the reclassification. The corresponding salary increase for the reclassification will be applied retroactive to the applicable date of the reclassification, in accordance with the job evaluation process.
 

I moved into a new position with a corresponding higher base salary effective July 1, 2024. Will my salary in my current position be adjusted?

The 4.7% increase applies to your base salary effective May 1, 2024, as well as your base salary effective July 1, 2024. You will receive the corresponding retroactive pay in the August 2024 pay cycle.  Your staff salary increase process pay advice will include your revised May 1, 2024, base salary and you can view your revised July 1, 2024, base salary through Workday.
 

I am a new employee hired on July 15, 2024, will I get the base salary increase and lump sum payment?

If your employment offer included a commitment to revise your starting salary based on the May 1, 2024, staff salary agreement, you will receive a base salary increase of 4.7% effective July 15, 2024; however, not every employment offer has included a commitment to revise the starting salary. Employees hired on or after May 1, 2024, are not eligible for the lump sum payment.

I am eligible for the staff salary increase and lump sum but not actively at work during the August 2024 pay cycle, what happens to my increase?

If you are not actively at work in the August 2024 pay cycle, your lump sum will be provided to you, subject to applicable deductions, at the time of your return to work. Your lump sum payment will be prorated if your full-time equivalency upon return to work is less than 100%.

If you are not actively at work but in receipt of pay from the University in the August 2024 pay cycle for reasons such as, but not limited to, sick leave (full salary), or leaves of absence which attract payments from the University (e.g., Policy 14, compassionate care leave, bereavement leave), you will be eligible for a salary increase effective May 1, 2024, subject to applicable deductions, in the August 2024 pay cycle.

If you are not actively at work and not in receipt of pay from the University in the August 2024 pay cycle for reasons such as, but not limited to Long-Term Disability status and unpaid leave of absences, you will be eligible for a revised salary, subject to applicable deductions, at the time of your return to work.

"On May 1, 2024, the salary scales will increase by 7.7 per cent". What does that mean?

Each USG job grade has a pay range; job value is the midpoint of the range and has been adjusted by the 7.7%. The compensation philosophy for staff is to pay competitive salaries within the limits of its financial situation as defined within Policy 5; however, the target is to align University Support Group (USG) job values with the market median or the 50th percentile. The minimum of the range is 80% of the midpoint or job value, and the maximum is 120%. View the updated Staff Salary Scales 2024-2025.

Illustrative Example: 

Will eligible staff get 4.7% plus a 7.7% increase?

No, the 4.7% increase to base salaries is separate from the 7.7% increase to the salary scales. 

• All eligible staff will receive a 4.7% increase to their base salary effective May 1, 2024 (or later date, if they were hired after May 1, 2024). 
• Separately, the staff compensation structure which consists of 21 University Support Group (USG) job grades has been adjusted by 7.7% to address a gap in competitiveness. This means that the job value for each USG job grade has increased by 7.7%, as have the minimums and maximums to maintain the 80% to 120% pay range associated with each.

The 7.7% increase has no impact on an employee’s base salary, unless the base salary increase of 4.7% results in a less than 80% pay position within their USG job grade – in these rare situations, an additional adjustment will be applied to ensure the minimum pay level for the position is provided.