PACSC Recommendation

In accordance with Policy 5, Salary Administration, University Support Staff, the Provost’s Advisory Committee on Staff Compensation (PACSC) met several times to discuss a compensation recommendation in light of market data and other compensation arrangements on campus.

I am writing to request your review and approval of or feedback on the below recommendation:

1. Term of agreement: May 1, 2025, to April 30, 2026 (Term).
    
2. Increases:
   
   a) On May 1, 2025, increase the salary ranges by 3.6%.
   
   b) On May 1, 2025, increase base salaries by 3.6% for eligible employees who were hired into a regular ongoing staff position prior to January 1, 2025. This will be the same percentage increase for all eligible employees regardless of pay position on April 30, 2025.
    
3. The University will continue to contribute $250,000 per annum to the Staff Excellence Fund during the Term, which funds will be allocated through the current, established processes. Prior to the end of each fiscal year during the Term, the Chief Human Resources Officer and the President of the University of Waterloo Staff Association (UWSA) will together review any unspent funds to determine if there are opportunities to allocate those funds in accordance with the fund guidelines before the end of that fiscal year.
    
4. The Vacation Exchange Program which provides a one-time salary adjustment of 2% in exchange for one week (5 days for full-time regular employees) of vacation for each year of participation (with a declared retirement date of no later than the first of the month coincident with or following the month the employee turns 71), continues to be in place to April 30, 2034 for retirement on or before May 1, 2037¹.
    

Subject to approval, the recommendation is that these elements come into effect on the dates indicated. With respect to the pay components outlined in item 2 – these are subject to applicable deductions and will be applied through normal payroll processing in the May 2025 pay cycle for those who are actively at work at the time of payment.

¹As per the May 1, 2024 recommendation.

The members of PACSC wish to express thanks to the resources to the Committee.

Members of PACSC
Michelle Hollis, Chief Human Resources Officer (Chair)
Lisa Habel, President, UWSA
Agata Antkiewicz, UWSA
Bill Baer, UWSA
Yessenia Guerrero, UWSA
Sarah Hadley, Associate Vice-President, Chief Financial Officer
Lee Hornberger, Director, Total Rewards, Human Resources
Beth Namachchivaya, University Librarian

Resources to PACSC
Julie Lowe, Manager, Compensation, Human Resources
Tim Weber-Kraljevski, Associate University Secretary (Secretary)