IT information for instructors - Spring 2023

Wednesday, April 12, 2023
by Natasha Jennings

About this communication

Information Systems & Technology (IST) has launched a term-based communication highlighting IT-related information that may be relevant to instructors as they prepare for their upcoming teaching term. The communication may identify IT-related news, changes, availability of tools and services, etc. that may impact, support, and/or enhance teaching and learning activities at Waterloo. 

Microsoft 365

Migrating N: drives to OneDrive

Effective April 30, 2023, the IST-hosted individual user network drives and related profiles for employees ('fileu' and 'filep') and students ('files' and 'fileq') in the Faculties of Arts, Environment, Health, and Science will no longer be offered.

Staff, students, and faculty in Arts, Environment, Health and Science must:

  • Migrate files you wish to keep access to from your N: drive to your OneDrive by April 30.
  • Update any course notes that reference N: drives to point to an alternate, University-supported storage option (e.g., OneDrive).
  • Please contact your Faculty IT contact for assistance.

Content must be migrated by April 30, 2023 to prevent data loss.

Visit the IST news item for full details and resources to support this work.

Review your Stream videos

The migration of video content from Stream (Classic) to Stream on SharePoint is complete. Please follow the below steps to review your video content:

  1. Log in to your personal OneDrive account.
  2. Check for your videos in the Stream Migrated Videos folder.
  3. Determine whether the videos should be moved to Teams or SharePoint for longevity (and update any related links).

Additional resources

Projects and initiatives

Learning Management System (LMS) Review project | Summary of consultation findings

As announced in September 2022, the pending contract end date (October 2023) for the University’s current learning management system (LMS) D2L Brightspace (LEARN) provided an opportune time to conduct a thorough review of the environment to better understand how the LMS may or may not be meeting the needs and expectations of our campus community. 

An extensive review of the D2L Brightspace (LEARN) platform was conducted between April 2022 and January 2023 that included an external review of the LMS market and trends; consultations with peer institutions; and internally, a campus-wide survey and consultation sessions with University faculty, students, and staff. 

A high-level summary of these consultation findings is available for review on the Educational Technology (EdTech) Hub site. 

Evolving the EdTech Ecosystem project | EdTech Support Model initiative

A review of the EdTech support model, which includes centrally supported online EdTech tools (e.g. LEARN, Mobius), classroom technology, and studio/events, is expected to begin in May 2023.

Consultation opportunities will be offered to understand current state, gaps, issues, and potential opportunities for improvement before a future support model is established. This new support model will ensure transparent, structured processes/workflows, and clear accountabilities.

This initiative was launched in response to the University’s 2020-2025 strategic plan, the IT Review, and feedback collected through the digital learning strategy consultations which made evident the need for a more intentional and strategic collaborative approach to the evolution of the educational technology (EdTech) ecosystem to ensure its support model is efficient and sustainable, with a path to adapt to need, allows users to recognize innovative opportunities, and enables the growth of EdTech in a manageable and pedagogically responsive way.

Further communications will be provided as opportunities and timelines for this work are identified. Visit the EdTech Hub website to learn more about this initiative. 

Teaching and learning tools and resources

Self-service options for start of term

EdTech Hub

Educational technologies, or EdTech, are digital technology tools used to deliver and facilitate learning, learning activities, and aid in creating or disseminating content. The EdTech Hub pulls together information regarding our centrally supported EdTech tools to help you decide which EdTech tool(s) may suit your use and how or where to get support. Visit the EdTech Hub site to learn more. 

Information and support for IT services