Who can use the University of Waterloo Archives?
Students, faculty, staff, visiting scholars and the public can use the archives.
Can I research archival records online?
At this time, most of the records in the University of Waterloo Archives cannot be accessed online. You will need to submit a research request to archives@uwaterloo.ca for assistance.
A selection of publications, speeches, and promotional items pertaining to the history of the University of Waterloo have been digitized and made available on the Waterloo Digital Library. In addition, file-level descriptions for a set of university photographs known as the Graphic Services fonds on the Archives Database are available online.
Can staff in the archives carry out research for me?
While staff can help you identify what records might be of interest, they are unable to perform more extensive research services. Patrons must review the records themselves or hire a research assistant.
How do I request to see materials in the University of Waterloo Archives?
Submit an e-mail to archives@uwaterloo.ca with the details of your request including the research topic, types of records that are of interest, and any relevant deadlines you are working towards.
Please note that many of the records are located offsite. As a result, it may take up to two weeks to retrieve records.
Are there any restrictions on the access to or use of records?
Archival records will be made available in accordance with Policy 46 – Information Management, and its principles and practices as well as the Freedom of Information and Protection of Privacy Act (FIPPA).
Can I obtain copies of archival materials?
Yes, patrons can take pictures or scans of records in consultation with staff. In addition, staff can provide high-quality scans of records within a reasonable volume. This work is dependent on staff availability and resources.
Before copies can be obtained, patrons will be asked to complete a Researcher Agreement form and/or a Request for Reproduction form.
How do I cite archival materials?
The preferred citation for records in the University of Waterloo Archives is:
University of Waterloo Archives. FONDS/COLLECTION NAME.
Staff can provide assistance with more detailed citation formats upon request.
Do I have to make an appointment to visit the University of Waterloo Archives?
Yes. Due to the complex nature of archival research and as the records are stored offsite, appointments are required. This allows staff time to carefully review your request and work with you to ensure the records you wish to consult are ready for your visit. To book an appointment please e-mail archives@uwaterloo.ca
Where is Special Collections & Archives located and what are the department’s opening hours?
The department is located on the first floor of the Dana Porter Library and is open Monday to Friday from:
- 9:00 a.m. to 12:00 p.m.
- 1:00 p.m. to 4:00 p.m.
For additional details, please consult our Visit Us webpage.