External Examiner Nomination Form

Supervisors

  • Fill out this form at least four months before the student's approximate defence time. An actual defence date does not need to be set at this time.
  • A valid examining committee needs to be identified to proceed with submission. Review the Physics and Astronomy Program Milestones page and/or the Physics Graduate Community in LEARN to confirm that the proposed committee meets PhD Thesis Examination Committee requirements.
  • Review PhD Thesis Examination Regulations on the academic calendar.
    • If you need to request an exception to the regulations, the Faculty of Science Exception Request Form must be submitted/completed before the external examiner nomination can proceed.
    • The most common exception we see in Physics and Astronomy is a request to have more than one non-supervisory adjunct member serve on the examining committee.
  • Confirm that the External Examiner meets the following criteria:
    • The nominee holds an academic appointment of at least 5 years or similar industry experience.
    • The nominee has provided a full list of supervised PhD students, both current and graduated.
    • The nominee must be at arm’s length from the candidate’s thesis, candidate and supervisor(s) and additionally must not be in a potential conflict of interest with regards to the outcome of the examination. Such conflicts are outlined in the Graduate Studies and Post-Doctoral Affairs PhD Regulations
    • The nominee must provide a full and up-to-date CV with publications covering at least the past 6 years. 3-5 publications from this time frame that are relevant to the thesis must be highlighted or attached in a list separately.
Student information
(if known)
You may enter a confirmed date (not required), or an estimated date to indicate the earliest point that the defence may be planned for. Ideally, this is at least 3-4 months in the future.
Examining committee
Please enter full name of each member of the committee.
(if applicable)
External Examiner Criteria
Read each statement below and check each box indicating you have read, understand, and agree with the statement. You must select all in order to submit the form.
Has the proposed external examiner ever been a student or employee of the University of Waterloo?
Please address any potential conflicts of interest and provide a brief justification in support of the nomination.
Attach the current and complete CV of the nominee that includes publications covering at least the past 6 years, and a full list of supervised graduate students. Please highlight 3–5 publications that are directly relevant to the student's thesis topic (or include a list in a separate document below).
One file only.
25 MB limit.
Allowed types: pdf, doc, docx.
If not highlighted in the submitted CV, attach a list of 3–5 publications (from within the last 6 years) that are directly relevant to the thesis topic.
One file only.
25 MB limit.
Allowed types: pdf, doc, docx.
Please indicate the number of PhD students the external examiner has supervised to completion.
Please indicate the number of current PhD students the External Examiner supervises.
Confirmation