Graduation and convocation

image of convocation program

Early preparation

Prior to your last academic term, review your unofficial transcript in Quest to verify the degree and academic plan(s) you are currently enrolled in.

Need to make a change? Submit a Plan Modification Form.

Your Application to Graduate should be a confirmation of what's already listed in Quest; it is not the appropriate time to add/remove plans.

Once this has been done, review the following graduation checklist for undergraduate students to ensure everything is in order.

Communications on important information relating to convocation will be sent to your Waterloo email account.

Office of the Registrar graduation checklist

  1. Submit an Application to Graduate
    1. Verify application status
  2. Verify your name for your diploma
  3. Verify your home address
  4. Verify your degree status
  5. Pay outstanding University accounts
  6. Review all things convocation

Have questions about any of these steps? Contact the Office of the Registrar.


Step 1: Submit an Application to Graduate

Submit an Application to Graduate according to the deadlines listed below once you are confident that you will meet your degree requirements and would like to graduate.

For spring Convocation (June):

  • November 1 - December 1: if requirements are completed during the fall term
  • November 1 - March 1: if requirements are completed during the winter term

For fall Convocation (October):

  • June 1 - August 1: if requirements are completed during the spring term

Once you've submitted your application, you will receive an email copy. This is your confirmation that your form has been received for processing.

Verify your application status

In Quest, you can view the information you provided on your application to check and ensure that it is correct. For step-by-step instructions, view How do I view my application to graduate information?. Timing of appearance will vary. You will receive further communications via your Waterloo email account.

Important: If your degree requirements are not met and our office is unable to reach you, your Application to Graduate will be cancelled.

Step 2: Verify your name for your diploma

In Quest, verify the name that appears on your unofficial transcript is correct; this is the name that will be printed on your diploma.

If you'd like to make changes/additions/deletions to your name (including middle names), complete and submit a Change of Name Form with the required documentation by the following deadlines:

  • May 1 for spring Convocation
  • September 1 for fall Convocation

Step 3: Verify your home address

In Quest, verify that your home address is current. This is the address that will be used to send:

  • your Convocation invitation (deadline: six weeks prior to ceremony)
  • your diploma after Convocation if you are unable to attend Convocation (deadline: one week prior to your ceremony)

Step 4: Verify your degree status

After the grades become official (e.g., mid-May for June ceremony), you can view your degree completion status in the Degrees Awarded section at the beginning of your unofficial transcript.

Ensure all desired options, minors, specializations, and co-operative programs are present. Check with the appropriate faculty/department if you have any questions.

Important: If your degree requirements are not met and our office is unable to reach you, your Application to Graduate will be cancelled.

Step 5: Pay outstanding University accounts

In Quest, check whether you owe the University money (for parking fines, library fines, tuition balances, etc.). Your diploma and transcript may be withheld if outstanding fees aren't paid by:

  • June 1 for spring Convocation
  • October 1 for fall Convocation

Learn more about "Holds" on your student account. If you have questions, contact The Centre.

Next steps

Information about convocation ceremonies is available on the Convocation event website, such as:

Note: Alumni have access to Quest indefinitely after graduation to generate account statements and to access tax receipts.