Wednesday, May 8, 2024

Embracing wellness throughout the term

Trees blossom around the pond outside the Health Services building.

A message from Campus Wellness.

With the start of a new term, it's important to remind students about the importance of prioritizing their mental health and well-being. As we all are keenly aware, the health and well-being of our students is more important than ever as the demands of academics, extracurriculars, social life, and personal expectations accumulate. 

Campus Wellness provides a range of programs and services available this term to support a student's mental and emotional well-being. We hope you’ll share these resources with the students you support where possible. 

Students can call Campus Wellness (519-888-4096) during daytime hours (8:30 a.m. and 4:30 p.m.) to book an appointment for the services listed below. 

Counselling appointments provide programming and services to help students lead a healthy and balanced life, at no charge, in a private and confidential setting.  

  • Same-day appointments are available on Wednesdays for students who may not want or require ongoing counselling. 
  • Individual appointments are available to students looking for short-term counselling to address the current mental health concerns that are impacting their ability to attend to their academics.  
  • Crisis appointments are available to students in distress every weekday. Students will be scheduled for either an Immediate (within 24 hours) or Urgent appointment (within 3-5 days). 

Primary medical care appointments provide comprehensive health support to registered University of Waterloo students. Students can now book a same-day medical appointments by calling or walking in to make an appointment (based on availability of same-day service). 

  • The Student medical clinic offers healthcare visits with both male and female Physicians and Nurse Practitioners to current undergraduate and graduate students.  
  • The Family health clinic offers healthcare visits to dependants of registered international students, visiting scholars, visiting researchers, visiting faculty and post-doctorates 
  • With the global rise in measles cases, it’s a great time to ensure immunizations are current against vaccine-preventable disease. Students can book an appointment to review their vaccination status and be updated as required.  

Wellness programs allow students to engage in wellness conversations in a variety of ways and focus on providing students the strategies to take care of their overall well-being.  

  • These programs are a great way for students to incorporate activities into their schedule, view all the wellness programs dates and times for the Spring Term 

Mental health training opportunities support faculty and staff to develop and practice mental health literacy skills. These programs encourage discussion and reflection on mental health through an equity-focused lens. They work to enhance an individual's understanding of barriers to mental health and competency in responding to a person in distress, and accessing resources and supports. 

If you notice a student struggling with their mental health or in distress, you can provide useful information to assist the student in getting help. 

Or call Campus Wellness directly with a student in the room and support them in making an appointment with us.  

Announcing the Voluntary Retirement Program (VRP)

An older man and an older woman smile as they interact with their smartphone and laptop.

A message from Human Resources.

As part of a multi-modal approach to managing the operating budget deficit situation, Human Resources (HR) has been engaged with units on workforce planning across the institution, which includes implementation of the limited hiring program. Throughout this process, HR has been working with departments to streamline and optimize how we work together to improve efficiency and realize cost savings.   

To that end, a Voluntary Retirement Program (VRP) has been developed as an option for eligible employees. HR will be contacting eligible employees directly about VRP and will support teams affected by the program to create a people plan that accommodates workplan requirements.   

Eligible employees meet the following criteria: 

  • minimum of age 65 by December 31, 2024  

  • full-time or part-time active regular Faculty, Staff or Union employee  

  • have a minimum of 10 years continuous pensionable service with the University as of the requested commencement date of the VRP 

However, the following are exceptions to eligibility: 

  • definite term appointments 

  • temporary contracts 

  • employees currently on long-term disability 

  • a confirmed and acknowledged retirement date 

  • employees already enrolled in the Reduced Workload to Retirement and Vacation Exchange Programs 

The closing date for applications to the program is July 2, 2024. Information sessions are being planned for eligible employees on May 29, 2024, and June 11, 2024 but if you have questions in the meantime, please contact your HR Partner

Invest in staff development with a SEE Canada work-travel experience

A map of Canada with dotted lines emanating from Waterloo's position in southern Ontario.

A message from Human Resources.

The University of Waterloo is excited to announce the launch of the 2024/25 Staff Enhancement Experience (SEE) Canada Grant this spring. The grant, aimed at supporting the professional development of our regular full-time staff members, offers a unique opportunity by supporting national travel for staff to engage in idea exchange and learning experiences with counterparts from various Canadian universities, colleges, research institutions, or industry partners.

The main objective of the SEE Canada Grant is to enable staff to broaden their knowledge base and return with fresh insights to apply to their roles at Waterloo and share with their teams. The SEE Canada Selection Committee will evaluate proposals from staff members interested in travelling to one or more Canadian organizations for a period of one to two weeks. Each year, up to five proposals will be selected for funding.

The 2024 Waterloo Staff Conference featured a special session on this development opportunity, “Expand your professional horizons with funded travel experiences through the Staff Enhancement Experience (SEE) Canada Grant,” which highlighted the achievements of a several successful Grant recipients and their learning experiences at other institutions across Canada.  If you missed this presentation, you can now access the recorded session to learn more about this grant (your WatIAM credentials are required).

Apply now for this amazing career opportunity! Detailed application information and forms are available on the SEE Canada Grant webpage. Proposals must be submitted by May 31.

For any inquiries regarding the grant, please contact us at

Students can make the Co-op Connection

A person holds a smartphone as dialogue icons orbit around it.

A message from Co-operative and Experiential Education.

Created by co-op students and for co-op students, Co-op Connection is a digital space for co-op students to stay connected. It launched in 2023 on Discord, a communication platform that allows users to connect through text, voice and video chat.

The Co-op Connection Discord server includes regional channels that span across the globe. In the online community, students can get recruiting term advice, connect with other students working in the same geographic area and secure housing for their work term.

The complexity of finding short-term housing can be challenging for students with co-op jobs in a new location. Most commonly, students on the Co-op Connection Discord server connect with other students to find potential roommates or share housing resources for temporary accommodation. Co-operative Education is creating a new co-op housing webpage with aggregated short-term housing solutions to help support co-op students.

To date, Co-op Connection has more than 2,000 active users and is growing. In spring 2024, Co-op Connection ambassadors will provide opportunities for students to connect at events in Waterloo, Toronto and online.

Please encourage co-op students to connect with their co-op advisors to learn more.

Wednesday's notes

Volunteers dig with shovels in a wooded area.

Feel like putting down roots on campus? Then join the Sustainability Office for Spring tree planting to support biodiversity on campus today and tomorrow. "Students and employees are invited to help with prepping the site and planting a variety of trees and shrubs, while learning more about the importance of supporting biodiversity and nature on campus and in our community," says a note from the Sustainability Office. "Gloves, tools and light refreshments will be provided - no experience necessary." The event takes place today and tomorrow from 12 noon to 2:00 p.m. on the main campus.

Students line up to buy food from a truck in the Arts Quad.Food Truck Wednesday makes its return to campus today from 11:30 a.m. to 2:30 p.m. in the Arts Quad. Serving up food today will be The Serial Griller and Passado Brasil.

The Sexual Violence Awareness Month Speaker Series, which will be taking place on Thursdays throughout the month of May, kicks off tomorrow on MS Teams. "Join the Sexual Assault and Domestic Violence Treatment Centre (SADVTC) hosted by the Sexual Violence Prevention & Response Office UWaterloo (SVPRO) to learn from Christine Taylor MSW, RSW, Program Manager and how the SADVTC offers support to UWaterloo students," says a note from SVPRO. You can register on Portal. The event will take place virtually from 7:00 p.m. to 8:00 p.m.

Employers hosting Employer Information Sessions this week and next week include DRW, Protiviti, Christie, OTPP, Marvell, Capital One, theScore, Bloomberg, Genesys, Persona, and Definity. Make sure to register through WaterlooWorks and check the calendar for any updates.

Register for the "From Targeting in Academia to Promoting Trust and Understanding" conference

Registration for the upcoming international conference, "From Targeting in Academia to Promoting Trust and Understanding," is now open. The conference will take place from June 27 to 28 at Federation Hall.

Upcoming office closures

The Office of Indigenous Relations will be closed for the day on Thursday, May 9 as staff are attending an offsite event.  The OIR will be delayed in responding to email inquiries.

Link of the day

40 years ago: The Soviet Union boycotts the 1984 Summer Olympics

When and Where

The Student Health Pharmacy (located in the lower level of the Student Life Centre) is offering flu shots with no appointments needed daily from 9:30 a.m. to 3:30 p.m. Call 519-746-4500 or extension 33784 for more info. COVID shots will be available on appointment basis only. You can register online at

Warriors Youth Summer Camps. Basketball, Baseball, Football, Hockey, Multi-Sport and Volleyball. Register today!

Safeguarding Science workshop and more, throughout May and June. Public Safety Canada invites faculty, staff and students to attend a series of virtual event via MS Teams. Register to receive a link.

BioBlitz, Monday, May 6 to Sunday, May 12.

Food Truck Wednesday, Wednesday, May 8 to Wednesday, July 24, 11:30 a.m. to 2:30 p.m., Arts Quad.

Spring Tree Planting, Wednesday, May 8 and Thursday, May 9, 12 noon to 2:00 p.m., main campus.

Warrior Rec Swim Lesson Registration opens Wednesday, May 8, 12 noon. Adults, Women’s and Child/Youth lessons available. Find out more. 

Bridging Black: Building Black Connections for Black Flourishing, the 2024 Inter-Institutional Forum of the Scarborough Charter on Anti-Black Racism and Black Inclusion in Canadian Higher Education, Thursday, May 9 and Friday, May 10, University of Waterloo and Wilfrid Laurier University campuses.

Online Instructor Community of Practice (CoP): the Centre for Extended learning is hosting a CoP for Online Instructors looking to discuss the challenges and successes in their online teaching, Thursday, May 9, 11:30 a.m. to 1:00 p.m.

Tri-Agencies webinar on Sensitive Research and Affiliations of Concern (STRAC) policy (in English), Thursday, May 9, 1:00 p.m. to 2:30 p.m. Register.

Climate Drinks with the Waterloo Climate Institute, Thursday, May 9, 6:00 p.m. to 8:00 p.m., Graduate House.

Sexual Violence Awareness Month Speaker Series, Thursday, May 9, 7:00 p.m. to 8:00 p.m., MS Teams.

GOODHack24, Saturday, May 11, 9:00 a.m. to 4:00 p.m., 151 Charles Street, Kitchener.

Accessible Education User Testing Group expression of interest form submission deadline, Monday, May 13 (end of day).

NEW - Sip sustainably at Ev3rgreen Café during Eco Week, Monday, May 13 to Friday, May 17. Bring your reusable mug and enjoy a free fair-trade coffee or tea with any purchase.

Esports Gaming Lounge, Monday, May 13 to Thursday, May 16, 10:00 a.m. to 10:00 p.m., Black & Gold Room.

Horizon Europe Town Hall for Waterloo faculty members. Learn about the Pillar II funding program and its many opportunities to support international partnerships and collaborative projects that tackle major global challenges and address Sustainable Development Goals (SDGs), Monday, May 13, 12:30 to 1:30 p.m. Please register to attend in person or online via Microsoft Town Hall.

Athletics and Recreation Open House, Tuesday, May 14, 9:30 a.m. to 2:00 p.m., SLC Great Hall. Stop by to find out how to get active and engaged with your fellow Warriors this term.

Warrior Rec Intramural Registration Deadline, Tuesday, May 14, 1:00 p.m. Other programs are ongoing. Find out more. 

Seedling Swap, Wednesday, May 15 and Thursday, May 16, Environment 3.

Campus Life Fair, Wednesday, May 15, 11:00 a.m. to 2:00 p.m., Student Life Centre Great Hall.

NEW - Studying the Sacred: Water is Life, presented by Elaine Ho-Tassone, part of the Water Institute's webinar series: The Value of Water in Canada, Wednesday, May 15, 12 noon.

Clubs and Societies Days, Thursday, May 16, 11:00 a.m. to 3:00 p.m. and Friday, May 17, 11:00 a.m. to 2:00 p.m., Student Life Centre Great Hall.

University of Waterloo Knowledge Mobilization Community of Practice, “Bibliometrics and Research Impact and Thinking Through How to Improve KM Metrics”, Thursday, May 16, 10:00 a.m. to 11:30 a.m. Contact Nadine Quehl to request a Teams invitation or for more information. 

Sexual Violence Awareness Month Speaker Series, Thursday, May 16, 7:00 p.m. to 8:00 p.m., MS Teams.

Deadline to register for Centre for Extended Learning (CEL) "Getting Ready to Facilitate Online CoursesTA Training – Spring 2024" course, Tuesday, May 21.

Dr. Craig Janes retirement celebration, Wednesday, May 22, 3:00 p.m. to 4:00 p.m., EXP 1686. RSVP by Wednesday, May 15.

Warrior Rec Instructional Registration Deadline, Tuesday, May 21, 11:59 p.m. Other programs are ongoing. Find out more. 

Foundations of Collaborative Leadership, Chapter one of the Community Leadership Certificate (CLC), Thursday, May 23, 5:30 p.m. to 7:30 p.m. (virtual).

Sexual Violence Awareness Month Speaker Series, Thursday, May 23, 7:00 p.m. to 8:00 p.m., MS Teams.

You @ Waterloo Day, Saturday, May 25.

Tri-Agencies webinar on Sensitive Research and Affiliations of Concern (STRAC) policy (in English), Tuesday, May 28, 11:00 a.m. to 12:30 p.m. Register.

Foundations of Collaborative Leadership, Chapter one of the Community Leadership Certificate (CLC), Wednesday, May 29, 1:00 p.m. to 3:00 p.m. (virtual).

Tri-Agencies webinar on Sensitive Research and Affiliations of Concern (STRAC) policy (in French), Thursday, May 30, 1:00 p.m. to 2:30 p.m. Register.

Sexual Violence Awareness Month Speaker Series, Thursday, May 30, 7:00 p.m. to 8:00 p.m., MS Teams.

Engineering Graduate Studies Fair, Wednesday, June 6, 2:00 p.m. to 5:00 p.m., Engineering 7 second floor event space.

Positions available

On this week's list from the human resources department, viewable on the UWaterloo Talent Acquisition System (iCIMS):

  • Job ID# 2024-11908 - Communications Officer, Advancement - Science Advancement, USG 9
  • Job ID# 2024-11960 - Coordinator, International Agreements - Waterloo International, USG 8
  • Job ID# 2024-11801 - Financial Officer - School of Architecture, USG 10
  • Job ID# 2024-11952 - Laboratory Clinic/Engineer - Mechanical and Mechatronics Engineering, USG 9 – 10
  • Job ID# 2024-11893 - Manager, Student Equity, Community and Leadership Development - Student Success Office, USG 10
  • Job ID# 2024-11875 - Operations Manager - Dean of Arts Office, USG 8
  • Job ID# 2024-11971 - Undergraduate Coordinator and Advisor - Sociology and Legal Studies        , USG 7
  • Job ID# 2024-11972 - Managing Director, Future Cities Institute - Future Cities Institute, USG 14
  • Job ID# 2024-11382 - Research + Technology Park Manager - VP, Administration & Finance, Research + Technology Park, USG 10
  • Job ID# 2024-11973 - Financial Officer, Future Cities Institute - Future Cities Institute, USG 9
  • Job ID# 2024-11974 - Academic Program Development Specialist, Future Cities Institute - Future Cities Institute, USG 8
  • Job ID# 2024-11976 - Research Coordinator, Future Cities Institute - Future Cities Institute, USG 9
  • Job ID# 2024-11975 - Communications Officer, Future Cities Institute - Future Cities Institute, USG 9

Secondments/Internal temporary opportunities

  • Job ID# 2024-11980 - Fire Systems Serviceperson - Plant Operations, CUPE
  • Job ID# 2024-11985 - Network Technician - Information Systems and Technology, USG 6 – 7
  • Job ID# 2024-11925 - Academic Services Coordinator - Civil & Environmental Engineering, USG 6
  • Job ID# 2024-11965 - Senior Software Developer - Office of Advancement, USG 11

Affiliated and Federated Institutions of Waterloo opportunities

Upcoming service interruptions

Stay up to date on service interruptions, campus construction, and other operational changes on the Plant Operations website. Upcoming service interruptions include:

  • Pathways connecting William Tutte Way and B.C. Matthews Hall closed for asphalt paving and repairs, May 7 to May 9 (weather dependent), pedestrian/bicycle and vehicle traffic to be re-routed around alternate pathways.

  • Engineering 2, Engineering 3, Math & Computer, Davis Centre fire alarm testing, Wednesday, May 8, 7:30 a.m. to 8:15 a.m., fire alarm will sound, no building evacuation required.
  • Biorem fire alarm testing, Wednesday, May 8, 10:00 a.m. to 11:00 a.m., fire alarm will sound, building evacuation is not required.
  • Fire Research Facility fire alarm testing, Wednesday, May 8, 1:00 p.m. to 2:30 p.m., fire alarm will sound, building evacuation is not required.
  • UW pedestrian pathway closures (Lot L to Ring Road, Ring Road to Laurel Trail), May 10, 8:00 a.m. to May 13 at 9:00 a.m., pedestrian and cyclist traffic to be detoured through Laurel Trail and/or Ring Road.
  • Needles Hall emergency power interruption, Saturday, May 11, 7:00 a.m. to 7:00 p.m., emergency lighting, receptacles, exit lights will be without power for the duration of the shutdown.
  • Engineering 6 electrical shutdown, Sunday, May 12, 8:00 a.m., utility power will be off for four hours, emergency power will be operating
  • Toby Jenkins Building fire alarm testing, Monday, May 13, 7:00 a.m. to 7:30 a.m., fire alarm will sound, building evacuation not required.
  • Research Advancement Centre, Research Advancement 2 fire alarm testing, Monday, May 13, 7:30 a.m. to 8;15 a.m., fire alarm will sound, building evacuation not required.
  • UWP-Waterloo Court, UWP-Woolwich Court, UWP-Beck Hall fire alarm testing, Monday, May 13, 1:00 p.m. to 2:30 p.m., fire alarm will sound, building evacuation not required.
  • DWE C wing hot water system maintenance, Tuesday, May 14, 11:00 a.m. to 3:00 p.m., no hot water available in labs during maintenance period.
  • DWE A and B wings hot water system maintenance, Wednesday, May 15, 7:00 a.m. to 11:00 a.m., no hot water during maintenance period.
  • Physics, Earth Science and Chemistry, Chemistry 2, Centre for Environment & Information Technology fire alarm testing, Wednesday, May 15, 7:30 a.m. to 8:15 a.m., fire alarm will sound, building evacuation not required.
  • Village 1 fire alarm testing, Wednesday, May 15, 1:00 p.m. to 2:30 p.m., fire alarm will sound, building evacuation not required.
  • School of Pharmacy, Integrated Health Building fire alarm testing, Friday, May 17, 7:30 a.m. to 8:15 a.m., fire alarm will sound, building evacuation not required.
  • Stratford Campus electrical shutdown, May 26, 9:00 a.m., all electrical power shut down for four hours