Instructional Documents, Forms, and Resources

Instructional documents and resources

• Degree requirements for all ECE graduate programs can be found in the Graduate Studies Academic Calendar
• Read the requirements for the PhD Comprehensive Examination
• Read the instructions for the MASc/PhD seminar milestone degree requirement
• Degree Completion/Defense Date Planner (.xlsx file)

  This spreadsheet is designed to help you best determine the deadlines for your MASc or PhD degree completion

• MASc Program Completion Guide - What You Need To Do To Convocate (PDF)

  MASc Degree Requirements; Thesis Examination and submission timelines and details (View the "How To" Video on YouTube)

• PhD Program Completion Guide - What You Need To Do To Convocate (PDF)

  PhD Degree Requirements; Thesis Examination and submission timelines and details (View the "How To" Video on YouTube)

• Process and Guidelines for Reimbursement of Travel Expenses (PDF)

  Department specific guidelines to assist you in seeking reimbursement for travel related to your research. All travel must be pre-approved by your supervisor. The Expense Claim form must be completed in the fillable spreadsheet found on the Finance web site.

• Thesis Regulations

  Electronic thesis submissions and formatting requirements/access to UWSpace

• Graduate Studies Calendar

  General University Information/Organization of Graduate Studies/Academic Deadlines and Events/Admissions/Definitions/Program information/Regulations including minimum degree requirements/Theses and Convocation/Fees and Registration/UW Policies and Guidelines/Awards and Financial Aid/UW Student Services

Forms

Department and Faculty forms

• Term Activity Report (Online)

  (Due to be submitted by the first Friday of the second month of every term.)

• PhD Comprehensive Background Examination Form (PDF)

  (This form must be completed and submitted 4 weeks before your proposed comprehensive date)

• PhD Comprehensive Proposal Examination Form (PDF)

  (This form must be completed and submitted 3 weeks before your proposed comprehensive date)

• PhD Advisory Committee Report (PDF)

  (Progress Report and Detailed Plan for Completion of PhD Program - must accompany a Petition for an Extension of Program Time Limits)

• Graduate Student Space Sign-Off Form (PDF)

  (This form must be completed and submitted at the end of your studies for convocation procedures to begin)

Graduate Studies Office forms

• Intent to Graduate
• Course Drop/Add Form
• Change of Enrolment/Voluntary Withdrawal
• Transcript Request

• Financial Aid

• Change of Supervisor

  Note: All MASc and PhD ECE students must have a least 1 full-time ECE faculty member as their supervisor. Adjunct and cross-appointed faculty supervisors must co-supervise with a full-time ECE faculty member

• Enrolment Confirmation

  Note: Confirmation of program of study/registration, degree completion/graduation, and/or other sources of funding such as GRS payments, scholarships and awards, must be ordered through the University Graduate Studies Office, Needles Hall Room 2072 by using the Enrolment Confirmation form