Instructional Documents, Forms, and Resources

Instructional documents and resources

• Graduate Studies Academic Calendar

  Degree requirements for all ECE graduate programs

• ECE Graduate Student Handbook

  Departmental policies, procedures, and guidelines for all ECE graduate programs

• Academic Accommodations and Petitions
  This page is meant to provide guidance to graduate students, staff, faculty supervisors, and instructors in the Faculty of Engineering as to what should be done when a graduate student experiences an illness or a disability and wishes to seek an academic accommodation or is submitting a Petition for which the basis of the Petition is the illness or disability. 

• PhD Comprehensive Examinations

  PhD Comprehensive Background and Proposal Exam guidelines and details

• PhD Comprehensive Exam Extension
  Under extenuating circumstances, students may petition for an extension of the time limits for completing the Comprehensive Examination.

• MASc Seminar Milestone

  Instructions for booking and completing the MASc Seminar Milestone

• PhD Seminar Milestone

  Instructions for booking and completing the PhD Seminar Milestone

• Degree Completion/Defence Date Planner (.xlsx file)

  This spreadsheet is designed to help you best determine the deadlines for your MASc or PhD degree completion

• MASc Program Completion Guide

  Thesis Examination and submission instructions, forms, and details (Watch the "How To" Video)

• PhD Program Completion Guide

  Thesis Examination and submission instructions, forms, and details (Watch the "How To" Video)

• Thesis Regulations

  Electronic thesis submissions and formatting requirements/access to UWSpace

• Process and Guidelines for Reimbursement of Travel Expenses

  Department specific guidelines to assist you in seeking reimbursement for travel related to your research. All travel must be pre-approved by your supervisor. The Expense Claim form must be completed in the fillable spreadsheet found on the Finance web site.

Forms

Department and Faculty forms

• Term Activity Report (Online)

  Due to be submitted by the first Friday of the second month of every term.

• MASc to PhD Transfer Form and instructions.

• PhD Comprehensive Background Examination Form (PDF)

  This form must be completed and submitted 4 weeks before your proposed comprehensive date.

• PhD Comprehensive Proposal Examination Form (PDF)

  This form must be completed and submitted 3 weeks before your proposed comprehensive date.

• MASc Degree Completion Form Package (PDF)

• PhD Degree Completion Form Package (PDF)

• Petition for an Extension of Program Time Limits (Online) and instructions.
• Post Degree Space Request (PDF)

  This form must be completed and submitted at least 1 week prior to the end of your studies for convocation procedures to begin.

• Graduate Student Space Sign-Off Form (PDF)

  This form must be completed and submitted at the end of your studies for convocation procedures to begin.

Graduate Studies and Postdoctoral Affairs forms

Graduate Studies and Postdoctoral Affairs forms such as Course Add/Drop, Change of Status, Enrolment Confirmation, etc. can be found on the GSPA forms website.