Program Documents

Resource Description
Graduate Studies Academic Calendar Degree requirements for all ECE graduate programs
PhD Program Completion Guide Step-by-step process on how to complete your PhD comp exams, seminar, defense and thesis.
MASc Program Completion Guide Step-by-step process on how to complete your MASc seminar and submit your MASc thesis.
Academic Accommodations and Petitions This page is meant to provide guidance to graduate students, staff, faculty supervisors, and instructors in the Faculty of Engineering as to what should be done when a graduate student experiences an illness or a disability and wishes to seek an academic accommodation or is submitting a Petition for which the basis of the Petition is the illness or disability. 
PhD Comprehensive Examinations PhD Comprehensive Background and Proposal Exam guidelines and details
PhD Comprehensive Exam Extension Under extenuating circumstances, students may petition for an extension of the time limits for completing the Comprehensive Examination.
MASc Seminar Milestone Instructions for booking and completing the MASc Seminar Milestone
PhD Seminar Milestone Instructions for booking and completing the PhD Seminar Milestone
Degree Completion/Defence Date Planner (.xlsx file) This spreadsheet is designed to help you best determine the deadlines for your MASc or PhD degree completion
Thesis Regulations Electronic thesis submissions and formatting requirements/access to UWSpace

Policy 31 – University Expenses | Secretariat | University of Waterloo (uwaterloo.ca)

Finance | Expenses | Guidelines for Expenses | Finance Resources | University of Waterloo (uwaterloo.ca)

Guidelines to assist you in seeking reimbursement for travel related to your research. All travel must be pre-approved by your supervisor.

Travel and expense claims

Waterloo International | Safety Abroad

Travelling abroad - Whether you are participating in an exchange, the study abroad program, a field course, research project, internship, or other University of Waterloo business, there are three steps students must complete to meet the University's travel safety requirements:

  1. obtaining approval,
  2. registering travel, and
  3. completing pre-departure and travel risk mitigation activities.

NOTE: Supervisors must approve post-doc and student travel on the International Travel Approval form.

Travel to destinations identified as Level 3 (Avoid all non-essential travel) or Level 4 (Avoid all travel) by the Government of Canada’s Travel Advisories – areas considered high-risk by Waterloo – is not normally allowed. If you intend to travel to a Level 3 or Level 4 destination you must consult with your supervisor and receive approval from the Provost through the approval procedure for high-risk travel.  
Please note that travel costs anticipated to be reimbursed using University administered funds must not to be incurred prior to travel being approved.
 
For more information and to register your travel, go to the Safety Abroad website.
 

Forms

Department and Faculty forms

Form Description
PhD Comprehensive Background Examination Form (PDF) This form must be completed and submitted 4 weeks before your proposed comprehensive date.
PhD Comprehensive Proposal Examination Form (PDF) This form must be completed and submitted 3 weeks before your proposed comprehensive date.
PhD Degree Completion Form Package (PDF)  
Post Degree Space Request (PDF) This form must be completed and submitted at least 1 week prior to the end of your studies for convocation procedures to begin.
Graduate Student Space Sign-Off Form (PDF) This form must be completed and submitted at the end of your studies for convocation procedures to begin.

Graduate Studies and Postdoctoral Affairs forms

Graduate Studies and Postdoctoral Affairs forms such as Course Add/Drop, Change of Status, Enrolment Confirmation, etc. can be found on the GSPA forms website.