On this page you will find teaching resources for St. Jerome's University including important dates, links to Faculty of Arts resources, academic rules for assignments and tests/exams, academic integrity information, course outline requirements, resources for course development and student support.
Outline/course syllabus
Instructors are encouraged/welcome to use outline.uwaterloo.ca. Outline is a great tool to develop, revise, and store your course outlines. The advantages include:
- Consistent and up-to-date required statements
- AODA compliance
- Transfer credit assessments
- AND easy documentation of the cost of teaching materials
Additional benefits of using this system include:
- Providing students with the ability to view their outlines at any point in their academic career
- Consistent information layout across all courses
- Simplified administrative and archival processes.
Visit Getting Started with Outline.uwaterloo.ca.
For an overview of requirements, please refer to the St. Jerome’s Course Outline Requirements Policy. Article 4 contains the required language regarding academic integrity that must be placed at the end of the outline.
For those not using Outline.uwaterloo.ca, the Course Outline Template can be found as Appendix A in the Course Outlines Requirements Policy, or you can download the document from the Policies and Procedures webpage or from the link below. The template adheres to the University of Waterloo required language regarding academic integrity and provides simple formatting that follows accessibility standards for online content.
Templates and required elements
Accessible course outline template (docx)
Generative AI Use
Academic rules
Refer to the Undergraduate Academic Calendar links below for all information about assignments, tests, and final exams:
- The Formal Lecture Period
- The Final Examination Period
- Scheduled Pauses in the Academic Term (e.g. Reading Week)
- Parameters for Scheduling Tests During the Formal Lecture Period
- Rules for Test Conduct
- Additional Rules for Final Examinations
- Academic Considerations and Accommodations
- Student Access to Final Examination Papers
- Grading Systems and Processes
- Weather Closing Guidelines (Secretariat site)
Academic Integrity, Student Discipline - Policy 71
All academic integrity concerns should be reported promptly to the St. Jerome's Associate Dean, Dr. Veronica Austen.
Arts Connect: Student Alert
See the Arts Undergraduate Teaching Term Info page for details on the Arts Connect initiative to identify students who are struggling in courses quickly and early.
Reading Week (fall and winter terms)
See the Arts Undergraduate Teaching Term Info page for details on Reading Week in both fall and winter term.
Student Course Perception Surveys
We use the Faculty of Arts student perception survey. Please check the Arts Undergraduate Teaching Term Info page for details.
Exams
Refer to the Registrar Resources for Faculty and Staff website (WatIAM login required) for Final Exam Management information:
- Exam cover page
- Final exam evacuation procedures
- Proctor Instructions (only relevant for CEL exams)
Additional information
- Protocols for Exams at St. Jerome's University
- UW closures during exam period
- Retention rule: exams and other coursework should be kept for a period of one year.
Accessible Teaching
Refer to the Accessible Teaching website for resources and support to create a more accessible learning experience.
Important Contacts
- Academic Administrative Assistant - Patience Silas (psilas@uwaterloo.ca)
- VPAD’s Office Make-up midterm/exam support
- Door signage for cancelled classes (copy your department chair as well)
- CAS onboarding support
- Expense claims
- Event support requests
- Administrative support to departments
- General questions
- Scheduling Specialist - Christina Mancini (christina.mancini@uwaterloo.ca)
- Enrollment - overrides, etc.
- Grade adjustments
- Grade submission questions
- Room bookings
- Exams
- General questions
- Academic Operations Manager - Chris Schwendinger (cschwen@uwaterloo.ca)
- Collective Agreement administration or questions (e.g., for Contract Academic Staff: Academic Support Fund)
- General questions
- Associate Dean - Veronica Austen (vjausten@uwaterloo.ca)
- Academic integrity and student discipline (Policy 71)
- Academic Regulations
- Student Grievances (Policy 70)
- General questions
- Vice President Academic and Dean - Carol Ann MacGregor (carolann.macgregor@uwaterloo.ca)
- Library Associate - Deb Addesso (daddesso@uwaterloo.ca)
- Course reserves
- First Year Student Advisor - Britt Scowen (bscowen@uwaterloo.ca)
- First-year students and advising supports
- Upper-Year Student Advisor - John Arnou (jarnou@uwaterloo.ca)
- Upper-year students and advising supports
- Wellness Coordinator - Angelina Dodds (angelina.dodds@uwaterloo.ca)
- Connecting students to wellness supports across campus
- Peer support and drop-in programming
- St. Jerome's IT (Jira request)
- Press the IT Help button on the phone in your classroom
- Dial ext. 28295
- Visit the Manuals & Guides section of the IT files in the SJU Resources Teams, specifically the Classroom AV Guide
- St. Jerome's Facilities (Jira request)
- Dial ext. 28274 for immediate/urgent clean-up needs
- Complete a Jira on the Faculty and Staff Resources page for less urgent needs
- St. Jerome's fob issues
- Try hotspotting first by holding your fob to a reader that is set in a doorframe (not one on a door) – doors going into any of the St. Jerome’s buildings contain hotspots
- If hotspotting does not fix the problem, contact Stephanie Bauman (stephanie.bauman@uwaterloo.ca) at the Front Desk
- St. Jerome's Event Calendar (sjuevents@uwaterloo.ca)
- Invite to all St. Jerome's events
- Review to ensure there are no conflicts with your event(s)
- Contact Christina Mancini with questions
- St. Jerome's Event Support Form
- Must be completed if there are parking, food service/catering, facility, or IT needs for your event
Instructor support links
Instructor support links
- Waterloo Student Experience & Engagement (WatSEE)
- Registrar's important dates calendar
- Registrar's final examination schedule
- Grade submission dates (Registrar Resources for Faculty and Staff website - login required)
- Academic integrity
- Student accommodations - information for instructors (pdf) - updated March 2025
- Student Academic Accommodation Guidelines
- Accommodation process (VIF, Short-term absences, etc.)
- Religious and spiritual observances (Registrar Resources for Faculty and Staff website - login required)
- Student short-term absence policy
- Assignments, tests, and final exams (Undergraduate Calendar)
- Enrolment problems and course overrides
- LEARN Help for Instructors
- Guide for activities, assignments, and exams (Copyright at Waterloo)
- Arts First: Information for Instructors
- Centre for Teaching Excellence Faculty Liaison
- Educational Technology Hub
- Outline: Frequently Asked Questions
Student support links
Academic advising
Any advising questions should be sent to our Student Advisors.
Student wellness supports
Details on workshops, drop-ins, and supports for student wellness can be found on the Student Advising and Wellness Supports page.