On this page you will find teaching resources for St. Jerome's University including important dates, links to Faculty of Arts resources, academic rules for assignments and tests/exams, academic integrity information, course outline requirements, resources for course development and student support.
Outline/course syllabus
As of Fall 2026, outlines for all St. Jerome's University courses, including CEL courses, must be published in the Course Outline repository by the first day of classes.
According to the Undergraduate Calendar, a course outline must be provided to all students in an undergraduate course, either electronically or hard copy, by the end of the first week of classes. This document has the weight of a contract and therefore needs to be unambiguous with respect to all aspects of course content, expectations, and methods of student assessment. Changes to due dates and times and value of graded elements cannot be made after the end of the first week of classes without the consent of the class or in the event of a University-wide emergency (e.g., COVID).
This online tool and repository, developed by Science Computing, allows instructors to create and edit course outlines using pre-formatted layouts. All mandatory and optional content is up-to-date; the cost of teaching materials is documented and can be extracted in one report; the outline will be AODA compliant. A user manual is available under the documentation tab in Outline. Questions or concerns about Outline can be sent to OutlineSupport@uwaterloo.ca.
Policies
SJU Course Outline Requirements Policy
Course Outlines at Waterloo (includes required and recommended course outline elements)
Other info
- To save a copy of the course outline from Outline, choose Print from the browser menu, and change the Destination to Save to PDF. Click Save, and you should be able to save it to your OneDrive or hard drive.
- Getting Started Outline.uwaterloo.ca wiki
- All required and optional statements are included in the SJU Outline template.
Generative AI Use
Academic rules
Refer to the Undergraduate Academic Calendar links below for all information about assignments, tests, and final exams:
- The Formal Lecture Period
- The Final Examination Period
- Scheduled Pauses in the Academic Term (e.g. Reading Week)
- Parameters for Scheduling Tests During the Formal Lecture Period
- Rules for Test Conduct
- Additional Rules for Final Examinations
- Academic Considerations and Accommodations
- Student Access to Final Examination Papers
- Grading Systems and Processes
- Weather Closing Guidelines (Secretariat site)
Academic Integrity, Student Discipline - Policy 71
All academic integrity concerns should be reported promptly to the St. Jerome's Associate Dean, Dr. Veronica Austen.
Arts Connect: Student Alert
See the Arts Undergraduate Teaching Term Info page for details on the Arts Connect initiative to identify students who are struggling in courses quickly and early.
Reading Week (fall and winter terms)
See the Arts Undergraduate Teaching Term Info page for details on Reading Week in both fall and winter term.
Student Course Perception Surveys
We use the Faculty of Arts student perception survey. Please check the Arts Undergraduate Teaching Term Info page for details.
Exams
Refer to the Registrar Resources for Faculty and Staff website (WatIAM login required) for Final Exam Management information:
- Exam cover page
- Final exam evacuation procedures
- Proctor Instructions (only relevant for CEL exams)
Additional information
- Protocols for Exams at St. Jerome's University
- UW closures during exam period
- Retention rule: exams and other coursework should be kept for a period of one year.
Accessible Teaching
Refer to the Accessible Teaching website for resources and support to create a more accessible learning experience.
Important Contacts
- Academic Administrative Assistant - Patience Silas (psilas@uwaterloo.ca)
- VPAD’s Office Make-up midterm/exam support
- Door signage for cancelled classes (copy your department chair as well)
- CAS onboarding support
- Expense claims
- Event support requests
- Administrative support to departments
- General questions
- Scheduling and Special Projects Coordinator - Christina Mancini (christina.mancini@uwaterloo.ca)
- Enrollment - overrides, etc.
- Grade adjustments
- Grade submission questions
- Room bookings
- Exams
- Course outlines
- Course scheduling
- General questions
- Academic Operations Manager - Chris Schwendinger (cschwen@uwaterloo.ca)
- Collective Agreement administration or questions (e.g., for Contract Academic Staff: Academic Support Fund)
- General questions
- Associate Dean - Veronica Austen (vjausten@uwaterloo.ca)
- Academic integrity and student discipline (Policy 71)
- Academic Regulations
- Student Grievances (Policy 70)
- General questions
- Vice President Academic and Dean - Carol Ann MacGregor (carolann.macgregor@uwaterloo.ca)
- Library Associate - Deb Addesso (daddesso@uwaterloo.ca)
- Course reserves
- First Year Student Advisor - Britt Scowen (bscowen@uwaterloo.ca)
- First-year students and advising supports
- Upper-Year Student Advisor - John Arnou (jarnou@uwaterloo.ca)
- Upper-year students and advising supports
- Wellness Coordinator - Angelina Dodds (angelina.dodds@uwaterloo.ca)
- Connecting students to wellness supports across campus
- Peer support and drop-in programming
- St. Jerome's IT (Jira request)
- Press the IT Help button on the phone in your classroom
- Dial ext. 28295
- Visit the Manuals & Guides section of the IT files in the SJU Resources Teams, specifically the Classroom AV Guide
- St. Jerome's Facilities (Jira request)
- Dial ext. 28274 for immediate/urgent clean-up needs
- Complete a Jira on the Faculty and Staff Resources page for less urgent needs
- St. Jerome's fob issues
- Try hotspotting first by holding your fob to a reader that is set in a doorframe (not one on a door) – doors going into any of the St. Jerome’s buildings contain hotspots
- If hotspotting does not fix the problem, contact Stephanie Bauman (stephanie.bauman@uwaterloo.ca) at the Front Desk
- St. Jerome's Event Calendar (sjuevents@uwaterloo.ca)
- Invite to all St. Jerome's events
- Review to ensure there are no conflicts with your event(s)
- Contact Christina Mancini with questions
- St. Jerome's Event Support Form
- Must be completed if there are parking, food service/catering, facility, or IT needs for your event
Instructor support links
Instructor support links
- Waterloo Student Experience & Engagement (WatSEE)
- Registrar's important dates calendar
- Registrar's final examination schedule
- Grade submission dates (Registrar Resources for Faculty and Staff website - login required)
- Academic integrity
- Student accommodations - information for instructors (pdf) - updated March 2025
- Student Academic Accommodation Guidelines
- Accommodation process (VOC, Short-term absences, etc.)
- Religious and spiritual observances (Registrar Resources for Faculty and Staff website - login required)
- Student short-term absence policy
- Assignments, tests, and final exams (Undergraduate Calendar)
- Enrolment problems and course overrides
- LEARN Help for Instructors
- Guide for activities, assignments, and exams (Copyright at Waterloo)
- Arts First: Information for Instructors
- Centre for Teaching Excellence Faculty Liaison
- Educational Technology Hub
- Outline: Frequently Asked Questions
Student support links
Academic advising
Any advising questions should be sent to our Student Advisors.
Student wellness supports
Details on workshops, drop-ins, and supports for student wellness can be found on the Student Advising and Wellness Supports page.