Undergraduate teaching term information

On this page you'll find the resources you need for teaching undergraduate courses in the Faculty of Arts in a particular term, including important dates, grades, academic rules for assignments and tests, academic integrity information, course outline requirements, as well as resources for course development and student support. This information was previously distributed in the Beginning of Term and End of Term memos sent by the Arts Undergraduate Office. 

Fall 2023 Beginning of Term Reminders

Fall 2023

  • Outline Uwaterloo is a great tool to develop, revise, and store your course outlines.

    • As you prepare for the term and construct your course outline, review the relevant sections on the Teaching term information webpage regarding: course outline requirements, academic rules, reading week, Student Course Perception Surveys, exams, Arts Connect - Student Alert, privacy and data management, instructor support, and student support.

  • Course materials should be available to your students online. Contact the library for help with this.

  • W Store continues to provide course materials, products, and services to the campus community. Instructors may place their course adoptions for the winter term online, using W Store’s online adoption system.

  • Review the Registrar’s Office Mass Communications page (login required) for past and planned communications to undergraduate students, to learn what information has been shared with them.


Spring 2023 End of Term Reminders

Spring 2023

  • Student Course Perception Surveys: Resources for instructors

  • Classes end: August 1

  • Pre-exam study days: August 2-3

  • Final exam period: August 4-19

  • Make-up final exam dates: TBA

  • Your Warriors Exam Checklist – Six steps to help students get exam ready

  • AccessAbility Services and academic accommodations

  • Review the Exams section below for information on:

    • Exam cover page

    • UW closures during exam period

    • Final exam evacuation procedures

    • Proctor instructors

    • Retention rule: exams and other course work should be kept for a period of one year.

  • Grade Submission (Registrar Resources for Faculty and Staff website - login required)

    • Check your uwaterloo email for detailed instructions from the Registrar's Office about the grade submission process and due dates.

    • Please get your grades in on time if you can. Late grades can prevent students from being placed correctly for the next term.

    • If you are missing some grades by the deadline, you can submit them as they are and then revise them.

  • If you believe that an academic offence has occurred, consult the Academic Integrity section for more information on Policy 71 – Student Discipline on how to proceed.

  • Important Dates

  • Religious and Spiritual Days of Observance

  • Self-declared short-term absences

    • Only available during the formal lecture period.

    • Students who are unable to write their final exam due to illness, religious observances, or final examination schedule conflicts must follow the Accommodation process in the Undergraduate Calendar.

Syllabus / course outline


Beginning Spring 2022, we strongly encourage Arts instructors to begin using outline.uwaterloo.ca. This course outline software is being implemented across campus very successfully. It allows you to create and edit course outlines using pre-formatted layouts, quickly revise them for each term you’re teaching, and share with your students. Mandatory content is included in the template, and faculty-specific optional statements can be added easily.

Benefits of using this system:

  1. Empowers students to view their course outlines at any point in their academic career.
  2. Gives students a consistent information layout across all their courses.
  3. Simplifies administrative and archival processes by keeping all our outlines in one place in a standard format.

Start with Getting started with outline.uwaterloo.

Syllabus template and required elements

Accessible syllabus template, August 2021 (docx) — includes University Senate-approved basic elements and required statements

Secretariat syllabus/course outline required elements

Optional statements for course outlines (docx)

Reading Week (Fall and Winter terms)

Refer to Important Dates for specific Reading Weeks (scheduled pauses in the academic term). Reading Week normally begins on a Saturday and ends on the following Sunday. During this time, normal class schedules and academic requirements are suspended. Student services such as student advising support, Health Services, Counselling Services, the library, and residences continue to provide service.

Instructors are not permitted to administer, and students are not required to sit for examinations, tests, or lectures during Reading Week. There are to be no compulsory academic events (e.g., classes, labs, tutorials, seminars, exams). Deadlines for assignments are not permitted during Reading Week (see Scheduled Pauses in the Academic Term).

Instructors should consider including their availability in their course outline, if possible. When instructors are not available to assist students during Reading Week, alternate arrangements for students seeking help should be made.

Student Course Perception Surveys

  • Refer to Resources for Instructors for more information about the teaching assessment process, including Student Course Perception (SCP) Surveys.
  • Generally surveys will be opened near the end of each term, usually 2-4 weeks before the last day of courses.
  • All instructors will be encouraged to provide time during class to complete the surveys, but you can also complete them on their own time. Survey timing will vary between faculties. You will be notified by email and in class that they are ready for your input.

  • The evaluations can be completed using any computer, phone, or tablet device connected to the internet.


Refer to the Registrar Resources for Faculty and Staff website (login required) for Final Exam Management information:

  • Exam cover page
  • Final exam evacuation procedures
  • Proctor Instructions
  • UW closures during exam period
  • Retention rule: exams and other course work should be kept for a period of one year.

Arts Connect: Student Alert

Arts Connect logo featuring a cartoon Porcellino (the boar mascot) wearing an orange Arts shirt , wearing a backpack and holding books and an apple.

The Student Alert initiative runs each term through a widget in Learn. This is a targeted approach where students can self-select to receive support, can send an alert for a classmate, or an instructor can submit an alert for a student they are concerned about.  

Instructors will identify students who are:  

  • Performing poorly academically 
  • Chronically absent or disengaged from studies and class activity 
  • Seemingly isolated 
  • Exhibiting signs of distress  

When a Student Alert is sent by an instructor, the Arts Undergraduate Office (AUO) advising team receives an email message outlining the concern with the student and the student’s advisor will reach out promptly to provide support and make a connection.   

Learn how to add the Arts Connect widget to your course shell in Learn.

Student support links

Academic Advising

Questions about completion of Arts degree requirements should be directed to the student's Academic Advisor. Similarly, students registered in other faculties who are taking courses in Arts should contact their respective program advisors.  

Student societies and associations

More comprehensive information and links can be found on the University of Waterloo Current Students page.