Request research funding from Arts

This form has been designed to streamline the Arts Research Fund request process and promote transparency in funding allocations. It is not a lengthy form, but it should be completed in full.

  • All SSHRC matching requests must be submitted six weeks prior to the agency deadline for consideration.
  • All other submissions will be reviewed and adjudicated four times annually: March 15, May 15, September 15, and November 15. 

Funding decisions are made by the Dean of Arts in consultation with the Associate Dean, Research (ADR). The ADR will notify applicants with a funding decision within 2 weeks of the deadline.

Please note that matching funds for Tri-Agency grants are only provided if the grant is successful. Any re-applications or new applications will require the completion of a new form, and funding is at the discretion of the Faculty.

Common request ranges

Funding requests will be considered on a competitive basis, and funds will be awarded in accordance with the review criteria indicated below and as available Arts Research funds permit. Requests eligible for funding from other sources (e.g., the UW/SSHRC Explore and Exchange Grants) will be expected to go there first.

As a guideline, here are some common ranges for different types of funding requests:

Type of request Arts contribution range Funds to be used for

Matching funds for large research grant (e.g., SSHRC PG, PDG)

Negotiated on a case-by-case basis. Please contact the Associate Dean of Arts - Research.

project manager, student support, travel, etc.

Matching funds for SSHRC Connection Grant 

Up to 25% of SSHRC request (max $10,000) 

speaker travel and honoraria, space, refreshments, etc.

Publication subvention

$500-$2,500
total

publication costs, first time book manuscripts only, new faculty will be given priority.

Other research needs   
(not connected with a grant application and not available through internal or external grant programs)

$500-$1,500
total

speaker travel and honoraria, event refreshments, research travel, etc. Note: Arts no longer provides supplementary travel funding for recipients of UW/SSHRC Exchange (conference travel) Grants.

Review criteria

Requests for Faculty of Arts funding will be considered in light of the following criteria:

  • Faculty member status at UW - In general, priority for Arts funding will be given to tenure-stream faculty members in the Faculty of Arts, UW. Requests from non-tenure stream researchers, with consideration of terms of appointment, and from faculty members at federated institutions, where program structures and proposal details make this feasible, will also be considered.
  • Role played by faculty member - In general, requests by individuals playing a significant role in the project (e.g., principal investigator) will be given priority over requests submitted by those playing a less central role (e.g., co-investigator or collaborator).
  • Training opportunities - Where relevant, priority will be given to proposals that offer training opportunities for graduate and undergraduate students in the Faculty of Arts. Requests for projects that involve students from the federated institutions, in circumstances where program structures and proposal details make this feasible, or involve other university students, with Arts researchers involved and credited, will also be considered.
  • Research and knowledge mobilization activities (other than training) - Where relevant, events and projects taking place at or near Waterloo campuses and facilities (e.g., conferences, workshops, specialized equipment and labs, performances) will be given priority. Events and projects that will be hosted off-site, but which will demonstrably advance the research interests and profile of Waterloo researchers, will also be considered.
  • Organization, implementation and partners - Arts funding decisions will also take into account the following, particularly for larger projects: levels/kinds of support from partner institutions; track record of the applicant with respect to grant management and feasibility; and evidence of due diligence regarding proposed research activities, ethics approvals, training/supervisory activities, space commitments, etc.
  • Indication of faculty member having sought funding from other sources -  It is expected, where feasible,  that researchers will first seek funding from external grant programs (SSHRC, NSERC, etc.), internal grant programs (UW/SSHRC Explore and Exchange Grants, HSS Endowment Fund Grant, etc.), other project sponsors, and/or their FPER before approaching the Faculty of Arts for funding assistance. 
  • Potential to generate new funds for the Faculty - Requests for Arts funding that will be leveraged in a way that will generate overhead or indirect funding for the Faculty (e.g., from tri-council grants) will be viewed favourably.   

For questions about submitting your request, please contact Selena Santi.

For technical support with this form, please contact Elizabeth Rogers.

Request research funding from Arts form:

  1. Application details
  2. Preview
  3. Complete
Identify the UW home department you are affiliated with.
(519) 888-4567 ext.
Rank:
What is your faculty position at UW?
Purpose of request:
Please choose one of the following.
Matching Funds for Large Research Grant

Grant programs are increasingly requiring confirmation of cash and/or in-kind contributions from host institutions and other partnering organizations at the time of application. Such contributions (often called “matching funds”) most typically take the form of research assistantships, travel funds (for faculty members and research assistants), and use of facilities /equipment. For very large and longer-term projects, a project manager might be appropriate. It is important to be informed of the contribution/matching fund expectations and guidelines specific to the program to which one is applying, as they differ from grant to grant.  Recipients of Arts research funds will be expected also to approach the UW Office of Research for further institutional matching funds. The Office of Research matching fund policies (for SSHRC Grants) can be found on the OR Matching Fund Request Form. 

In general, the amount of funding provided by the Dean of Arts Office will have a direct relationship to both the size of the grant award and the role of the faculty member. In most cases, funding is offered to the principal investigator. In the case of large grants (such as the SSHRC Partnership Grant), an Arts faculty member who is acting as a co-applicant might request funds from the Dean of Arts Office, particularly when the University of Waterloo is being named as a formal partner on the project. Course releases or reductions in teaching load are rare, and are usually only provided to faculty members directing a major initiative and/or serving as a principal investigator or co-applicant on very large grants/projects.

Please indicate the agency (e.g., SSHRC) and program (e.g., Partnership Grant) you are applying to, as well as the number of years of funding.
Indicate the total $ value requested in CAD.
$
$
Indicate the total $ value to be requested in CAD.

List all other sponsors and/or sources of funding for this project.

Please indicate the $ amount being contributed in each case, whether it is cash or in-kind, and if it has been confirmed.

Identify any additional sources you plan to approach for funding support.
What is your role in the project?
Please give name, rank and department.
Identify any other involvement from UW outside of Arts. Include the name, rank and department/centre.
Along with an overview of the project as a whole, be sure to discuss the applicant’s role, other UW faculty involvement, and a rationale for Arts’ support (e.g., benefits to the faculty/university, to UW students, to a discipline/field, to the community, etc.—see criteria). Limit your summary to 500 words.
Provide an overall budget summary for the project, indicating costs to be covered by the funding agency, other partners/institutions, and other units at UW. Provide details of how the funds requested from Arts (both cash and in-kind) will be used. Limit your summary to 500 words.
SSHRC Connection Grant

Grant programs are increasingly requiring (or encouraging) confirmation of cash and/or in-kind contributions from host institutions and other partnering organizations at the time of application. Such contributions (often called “matching funds”) most typically take the form of research assistantships, travel funds (for faculty members and research assistants), and use of facilities /equipment. It is important to be informed of the contribution/matching fund expectations and guidelines specific to the program to which one is applying, as they differ from grant to grant.  In the case of the SSHRC Connection Grant, the applicant is expected to provide 50% of the total SSHRC ask in the form of cash and in-kind contributions.  Recipients of Arts research funds will be expected also to approach the UW Office of Research for further institutional matching funds. The Office of Research matching fund policies (for SSHRC Grants) can be found on the OR Matching Fund Request Form. 

In general, the amount of funding provided by the Dean of Arts Office will have a direct relationship to both the size of the grant award and the role of the faculty member. In most cases, funding is offered to the principal investigator. In the case of large grants (such as the SSHRC Partnership Grant), an Arts faculty member who is acting as a co-applicant might request funds from the Dean of Arts Office, particularly when the University of Waterloo is being named as a formal partner on the project. Course releases or reductions in teaching load are rare, and are usually only provided to faculty members directing a major initiative and/or serving as a principal investigator or co-applicant on very large grants/projects.

Indicate the total $ value requested in CAD.
$
Indicate the total $ value to be requested in CAD.
$

List all other sponsors and/or sources of funding for this project.

Please indicate the $ amount being contributed in each case, whether it is cash or in-kind, and if it has been confirmed.

Identify any additional sources you plan to approach for funding support.
What is your role in the project?
Please give name, rank and department.
Identify any other involvement from UW outside of Arts. Include the name, rank and department/centre.
Along with an overview of the project as a whole, be sure to discuss the applicant’s role, other UW faculty involvement, and a rationale for Arts’ support (e.g., benefits to the faculty/university, to UW students, to a discipline/field, to the community, etc.—see criteria). Limit your summary to 500 words.
Provide an overall budget summary for the project, indicating costs to be covered by the funding agency, other partners/institutions, and other units at UW. Provide details of how the funds requested from Arts (both cash and in-kind) will be used. Limit your summary to 500 words.
Publication Subvention

Please note: funding is for first time book manuscripts only

Publication subventions are offered to faculty members who are publishing as part of their research and/or creative program. Subventions might provide partial support for indexing, images, or other publication process expenses. These expenses are also eligible under the Faculty Professional Expense Reimbursement Plan, under which expenses in excess of the annual maximum may be carried over for up to three years. It is expected that researchers will commit FPE funds to publication expenses before seeking a Faculty of Arts subvention. Requests must be made at the time of negotiation with the publisher. Requests by early career researchers publishing their first book will be given priority. Publishers will also be expected to support eligible publications by applying to the Awards to Scholarly Publications Program.  

Please indicate year and month.

Only peer-reviewed publications will be considered for Arts' funding.

Briefly describe the peer-review process, including whether the full manuscript was reviewed.

Identify the publisher you are working with.
If your publisher has not applied for funding from the Awards to Scholarly Publications program, explain why not.

List all other sponsors and/or sources of funding for this project.

Please indicate the $ amount being contributed in each case, whether it is cash or in-kind, and if it has been confirmed.

Identify any additional sources you plan to approach for funding support.
Along with a description of the publication itself, be sure to describe the stage of the contract negotiation, and a rationale for Arts’ support (e.g., benefits to the faculty/university, to UW students, to a discipline/field, to the community, etc.—see criteria). Limit your summary to 500 words.
Provide an overall budget summary for the publication, including costs to be covered by the publisher, any grants being sought, and contributions from other sponsors. Provide details of how the funds requested from Arts will be used. Limit your summary to 500 words.