Employee

Permit parking is available for employees who work full time or are on a contract for a minimum period of four months. Lots open to employees are X, O, R, K, L, Q, B, UWP, A, T and H. All new employees will be issued a permit for lot X.  

Employees seeking to move to alternative lots can add their name to the waitlist for the applicable parking lot.   

The cost of parking is $54.86 plus taxes ($62.00) a month (includes motorcycles).
Please note: This rate is in effect from May 1, 2025, to April 30, 2026.  

To apply for an employee permit, complete the online application form or visit the Sustainable Transportation office in the General Services Complex (GSC) with your driver's license and employee number. 

Currently, permits are only available for lot X. Employees in possession of an existing active permit can add their name to a wait list for specific parking lots and check their wait list status by logging into their e-park account. 

Employees can apply to switch parking lots with another employee. Both parties must have a valid permit at the time of the swap, and the official transfer of permits must be facilitated by Sustainable Transportation to avoid ticketing and towing.  
 
If you know someone who is also interested in switching lots, arrange a time you can both visit the Sustainable Transportation office together. Please bring your current permit, transponder, and photo identification. If you don’t know someone who is interested in switching for the lot you’re looking for, Sustainable Transportation keeps a database of employees looking to swap lots.   

Please note you are not eligible for swapping if either party is  

• retiring,  

• on or going on maternity leave,  

• on long-term or short-term disability, 

• on sick leave, 

• on unpaid leave,  

• 0n a summer suspension, or  

• does not currently have an active parking permit.  

You will be required to sign a form agreeing to the above conditions before the swap is finalized.  

To allow for more sustainable travel modes such as walking, cycling, and public transit, employees can temporarily place their permit on hold while maintaining a place in their current lot. This suspension is available from April 1 to October 31 in any given year, and the minimum length of suspension is four months.  

To temporarily suspend your parking, please visit the Sustainable Transportation office with your current permit, transponder, and photo identification.  You will be asked to sign a “cancel deductions form” and return your permit and transponder. You will need to visit the office again to reactivate your permit and deductions. Failure to do so by October 31st can result in you losing your spot in the lot.  

Alternatively, you can apply online with the form below. A University of Waterloo username and password is required to access this form.    

To cancel a permit, fill out the form below. Please note that submitting this request will invalidate your permit at the University of Waterloo, effective immediately, and that you are relinquishing your space in the lot. Should you wish to purchase a pass in the future, you will need to choose from available parking lots or go on a wait list for your preferred lot, regardless of your previous parking history. A University of Waterloo username and password is required to access this form.    

Employees who are going on an HR-approved leave (e.g., short or long term, sabbatical, parental, etc.) can apply to have their permit put on hold. Please note that the minimum length for a hold is four months, and that submitting this request will invalidate your permit effective immediately. A University of Waterloo username and password is required to access this form.

Waterloo operates a shuttle service for employees to use in the mornings and evenings. The shuttle stops at lot X in approximately 25 minute intervals to Davis Centre, South Campus Hall, and Needles Hall  

The shuttle runs every morning from 7:00 a.m. (X lot pickup) to 9:15 a.m., and every afternoon from 3:45 p.m. (Davis Centre pickup) to 5:30 p.m.