Winter 2025 Co-op Work Term Deadlines
This webpage is updated each work term approximately one week prior to the start of the work term. Any questions or concerns can be emailed to phrexper@uwaterloo.ca.
Last updated: January 2, 2025
| DUE DATE | REQUIREMENTS | COMPLETED BY | ADDITIONAL DETAILS AND METHOD OF SUBMISSION |
|---|---|---|---|
| Varies (depends on policy dates) | Obtain or renew your personal professional liability insurance | Student | Personal professional liability insurance is required by the School for all pharmacy students, regardless of practice setting. The insurance premium is paid by the student, not the employer. Students must keep a record of their policy and be prepared to present to the School if/when requested. |
| Before work term begins |
Register with pharmacy regulatory body (if work term is NOT in Ontario) |
Student | Varies by Province/Territory. Email phrexper@uwaterloo.ca with any questions. |
| 1-3 days after work term begins |
Review Co-op Documents |
Student & Supervisor | Co-op documents are available online in the CORE ELMS Document Library or on the School of Pharmacy Co-op website. |
| ASAP. Emailed early Jan |
Co-op Supervisor Contact Information Form |
Student | Students will receive an email with a link to complete the form in CORE ELMS. Supervisor contact information is required so we can forward your supervisor a link to complete the PharmD Inventory of Skills evaluation. This evaluation must be completed to receive PDPHRM credit. |
| ASAP. Emailed late Jan |
Co-op Site and Supervisor Information Form |
Supervisor | Every 3 years, employers will receive an email with a link to complete the form in CORE ELMS. To ensure the continuing quality of student co-op experiences, we are collecting information from sites and supervisors regarding specific aspects of the student’s work term. |
| ASAP. Emailed late Jan/early Feb | Co-op “eCheckIn” | Student |
eCheckIn is a requirement of Co-operative & Experiential Education (CEE). Students must complete, otherwise their name will be added to a tracking list. eCheckIn asks a few brief questions to see how the work term is going. Based on the response, it may trigger an automatic follow-up request. For any serious issues on co-op, do not wait to receive eCheckIn. Please e-mail phrexper@uwaterloo.ca right away. eCheckIn is sent via Waterloo email. Student must redirect Waterloo email to preferred email address via Quest to ensure receipt. |
|
Feb 19, 2025 Student self-assessment Feb 21, 2025 Employer’s assessment of student |
Midpoint PharmD Inventory of Skills Evaluation |
Student & Supervisor |
Student completes self-assessment in CORE ELMS and reviews with supervisor. Supervisor completes in CORE ELMS and reviews with student. For help with CORE ELMS username/password email: phrexper@uwaterloo.ca NOTE: For PDPHRM credit, student must receive overall rating of “Meets expectations” on Professionalism and “Good” on Communication. Some students may need at least “Good” on Distribution and/or Patient Care (depending on job responsibilities). |
| Feb 21, 2025 |
Midpoint Co-op Student Performance Evaluation (Informal) |
Student & Supervisor | Student and supervisor review together.
The midpoint Co-op Student Performance Evaluation is NOT to be entered in WaterlooWorks or sent to CEE. Only the final is submitted. NOTE: For students to successfully achieve co-op credit (and graduate with their cohort), they must receive a minimum rating of “Marginal”. Only the final evaluation is used towards co-op credit (not the midpoint). |
| Feb 28, 2025 |
PDPHRM Reflective Assignment |
Student | Student uploads their PDPHRM reflective assignment to the appropriate LEARN dropbox. Complete in MS Word. Answer specific assignment questions in LEARN. Not meant to be a free-form diary. |
|
Apr 15, 2025 Student self-assessment Apr 17, 2025 Employer’s assessment of student |
Final PharmD Inventory of Skills Evaluation |
Student & Supervisor |
Student completes self-assessment in CORE ELMS and reviews with supervisor. Supervisor completes in CORE ELMS and reviews with student. For help with CORE ELMS username/password email: phrexper@uwaterloo.ca NOTE: For PDPHRM credit, student must receive overall rating of “Meets expectations” on Professionalism and “Good” on Communication. Some students may need at least “Good” on Distribution and/or Patient Care (depending on job responsibilities). |
| Apr 25, 2025 |
Final Co-op Student Performance Evaluation |
Student & Supervisor |
Supervisor completes final Co-op evaluation online via WaterlooWorks. Student self-assessment is optional. See instructions to submit performance evaluations. NOTE: For students to successfully achieve co-op credit (and graduate with their cohort), they must receive a minimum rating of “Marginal”. For help with WaterlooWorks, email ceehub@uwaterloo.ca |
| Apr 25, 2025 |
Student Feedback of Site and Supervisor |
Student | Student completes Feedback of Site and Supervisor survey online in CORE ELMS. |
| Apr 25, 2025 |
Supervisor Feedback of Co-op Program |
Supervisor | Supervisor completes Feedback of Co-op Program survey online in CORE ELMS. This survey is optional but highly recommended. |
Note about due dates: These due dates are based on a 16 week work term with standard start and end dates. There may be work terms that deviate from the norm.