Purpose
In accordance with university regulations, graduate students in Pharmacy are required to meet with their thesis advisory committee at least annually. The purpose of these meetings is to evaluate and provide meaningful feedback on the student’s research progress.
The following operationalizes university regulations at the department level.
Minimum meeting/progress assessment schedule for students in good standing
Term 1: First meeting (after approval of committee appointment)
Term 2: MSc thesis proposal examination
Term 3: PhD thesis proposal examination
Annually, thereafter.
Consequences of missing meetings
Warning
The student and supervisor will be given a warning by email, indicating they have 4 months within which to hold a meeting.
Conditional status
If a meeting is not held within 4 months after receiving a warning, the student will be placed on conditional status (unofficial probation). They then have four months to hold a meeting and obtain a satisfactory report.
If the student fails to hold a meeting within this time, the supervisor will schedule a meeting to be held at the earliest availability of the committee.
If the student attends this meeting but obtains an unsatisfactory standing, the student is placed on probation for four months and must meet with the committee again for reassessment and the opportunity to obtain a satisfactory standing.
If the student does not attend this meeting, they will be notified in writing that they are required to withdraw. The student may petition this decision through the petition process.
Required to withdraw
Students who fail to meet with their advisory committee after being placed on probationary status will be required to withdraw from the program.
Students who fail to obtain a satisfactory report after being placed on probation will be required to withdraw from the program.
In either case, the student will be informed in writing. The student may petition this decision through the petition process.