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E6 2022 Conference Room Presentation and Video Conference Procedures

The following describes how to setup computer projection and video conferencing in E6 2022. 

Projection Procedures

End of Presentation Procedures

Video Conference Procedures

If you have issues or require assistance please contact Ingrid or Rose x32404 in E6 3024 and they will send someone to assist.

Projection Procedures
 

  1. Choose  a Source for Video Projection
    1. Dedicated Room Computer on Keyboard Drawer
       
      1. Using Local Presenter  Account
        1. The PC automatically starts up and logs on the local account E62022New\Presenter
      2. Using your Nexus account
        1. Logoff the existing account.
        2. Logon to your Nexus account with credentials Nexus\userid
    2. Using your own guest Computing Device
       
      1. Unplug the Guest HDMI cable from the E6 2022 computer labeled and located on the keyboard drawer.
      2. Plug in the HDMI cable to your laptop. ( HDMI to VGA adapter box in room cabinet other adapters available from R Singh x33139 r5sing@uwaterloo.ca)
      3. Please ensure you reconnect this HDMI cable to the room dedicated computer in the keyboard drawer when you are done.
  2. Connect the source to the projector
     
    1. Press the power button of the Sony projector remote control unit while standing at the front of the room and pointing the remote control unit at the projector.
    2. Ensure Input B is selected on the Sony Projector remote.
    3. You should see the PC video displayed on the Projector screen
  3. Duplicate or Extend the source
     
    1. Press the Windows  and P keys on the keyboard simultaneously then select Extend or Duplicate the primary PC video depending on your presentation needs.

      Duplicate mirrors the source PC image on the projector and extend extends the PC desktop so that you can drag a window to the projector screen. In extended mode the audience cannot see the contents of your local PC monitor.

End of Presentation Procedures:


When you are done with your use of the room please ensure that you do the following :

  1. Delete any files placed on the Presenter account
  2. Restart the computer on the keyboard drawer to restore the defaults for the next user of the room. Right Click the Windows Start button then select Shutdown/Restart. 
  3. Turn off the projector using the Sony projector remote control unit. 
  4. Remove any USB devices.
  5. If you used your own computer reconnect the guest HDMI cable to the computer on the keyboard drawer.
  6. If you used the Huddle Air conference table speaker/microphone and transceiver please return them to the main office E6 3024. 

 Video Conference Procedures

 

Basic Setup – Single Local Presenter to Remote Site(s)

  1. Setup source PC and connect to the projector in duplication mode as per the E6 2022 Conference Room Projection Procedures sheet. 
  2. Open Skype or Webex and establish a video connection to the remote audience.
  3. Ensure both audio and video are sent and received by the remote audience.
  4. Share your desktop with the remote audience

Basic Setup with local Audience audio and video connected to Remote Site(s)

  1. Setup “Basic setup” as per above.
  2. Turn on the table Huddle camera and select that camera in Skype
  3. Visit E6 3024 to obtain the Huddle Air conference table speaker/microphone and transceiver from Rose or Ingrid.
  4. Plug the transceiver into an available USB port on the source PC.
  5. Locate the Huddle Air speaker on the table in the vicinity of the audience and plug the Huddle Air speaker into a power outlet on the table.
  6. In Skype/Webex select the Huddle Air speaker and microphone as the default speaker and microphone.
  7. The Huddle Air will send/receive sound from the presenter and conference table audience to/from the remote site.

Remote Presentation

  1. Setup “Basic Setup with local Audience audio and video connected to Remote Site(s)” as per above except there is no need to share your desktop in the Skype/WebEx session.
  2. The remote presenter should be displayed on the Projector screen and the local audience video and audio are sent/received to the remote site.