Post-admission requirements and next steps

Last updated: May 22, 2024

If you've received and accepted an offer of admission, there are certain conditions that must be met prior to starting the program:

  • Completion of prerequisites and other courses by end of current winter term
  • Official transcripts received by June 24, 2024
  • Vulnerable Sector Check received by June 24, 2024
  • Immunizations - proof received by August 2, 2024

Students who don't meet all conditions will have their offer of admission revoked. 

Completion of prerequisites and other courses

If you are taking courses in winter 2024 and received an offer of admission conditional on the successful completion of all current courses and prerequisite(s), this must be satisfied to clear the condition.

We reserve the right to withdraw the Offer of Admission if you do not complete your current post-secondary school year satisfactorily, including the completion of all required pre-requisite courses (if applicable). 

Once your final transcript has been received, reviewed and coded by the Registrar’s Office, it will appear as cleared in the conditions section of Quest.

Official transcripts - by June 24, 2024

  • If you are taking courses at another university, you must send an official final transcript, which needs to be received by June 24, 2024. 

    • Your university must email an official transcript to sci.admission@uwaterloo.ca 
      OR

    • If you have studied within the Province of Ontario, you may use MyCreds to request official transcripts be sent to the University of Waterloo. When sending transcripts through the MyCredsTM portal, please select "send my documents to a registered organization." Do not select "generate a link to my documents".
      OR

    • Your university must mail an official transcript to: 

      Registrar’s Office
      Needles Hall
      University of Waterloo
      200 University Ave W
      Waterloo ON  N2L 3G1
  • If you are a Waterloo student and took courses in the current winter term or in previous years, you do not need to arrange for a final Waterloo transcript to be sent.​​

Vulnerable sector check - by June 24, 2024

A Vulnerable Sector (VSC) is required prior to starting the program.

  • It must be dated between April – June 2024.  Unfortunately, previous VSC’s can’t be used. 
  • VSC’s usually must be done from your home city*, not the city you attend university. Check with your local police force. 

The original VSC is due to the Special Constable Services by June 24, 2024

  • If the VSC is sent to you electronically, please forward the email from the police department you received with the document, to Lisa David lisa.david@uwaterloo.ca. As Special Constable Services receives hundreds of documents, you must indicate that the VSC is for the Doctor of Optometry (OD) program. 
  • If the original document is mailed to you, you must send it to:

    Lisa David
    University of Waterloo
    Special Constable Services
    Commissary building
    200 University Ave W
    Waterloo ON  N2L 3G1

    Please indicate that this is for the School of Optometry - fall 2024.

*If you live in Toronto only, you need to follow a different process. 

  • Email Lisa David lisa.david@uwaterloo.ca with the following information:
    • Your full name 
    • Note that the VSC is to be provided for the School of Optometry - fall 2024
    • Ask for the "Unique Agency Code" and indicate that it's needed to complete your VSC application.
  • After you've obtained the Unique Agency Code, apply online through the Toronto Police Checks page.

If you have any questions about this process, please contact Lisa David directly.

Immunizations - by August 2, 2024

Proof of specific immunizations is required prior to first year, due by August 2, 2024.

This requirement must be met for students to participate in any Optometry clinics. Documentation must provide up-to-date proof of immunization for:

Measles, mumps and rubella (MMR) or Measles, mumps, rubella and varicella (MMRV) 

  • Where documentation is unavailable, evidence of immunity by laboratory testing must be provided.

Tetanus and diphtheria

  • A DT booster within the last ten years is required (tetanus alone is not acceptable). Tetanus protection must be maintained throughout the duration of your degree program.

Hepatitis B

  • If you do not yet have Hep B immunization, you must begin the process now.
  • The second in the series of three doses should be administered one month after 1st and the 3rd should be administered 6 months following the 1st.
  • If you cannot be immunized and/or are a Hep B carrier, you must provide a written statement to this effect from a physician. Where documentation of immunizations is not available, please provide evidence of immunity.
  • If you only had the two dose vaccine, then fill in the dates for the 1st and 2nd administration and write N/A for the 3rd administration.

A recent TB test

  • The two step test must have been done between July 2023 and July 2024.  Chest x-ray is required if reading 10mm or greater.
  • If you have had a recent two-step Tuberculin Skin Test (TST), albeit prior to July 2023, then a single-step TST is sufficient to meet the requirements. However, you will need a healthcare professional to sign your form indicating that the results of your two-step TST were in fact negative (either based on their records or your own records).

COVID-19

  • You are required to have full COVID-19 immunization and provide proof by the August 2, 2024 deadline. Visit the Canadian Immunization Guide for more information on immunization schedules for previously vaccinated or unvaccinated individuals (i.e. number of doses). 
  • Please have it indicated on the form above, and also attach a copy of your COVID-19 documentation (for this immunization only).

Tuition and fees

Your courses will automatically be added and will appear in your Quest account around mid-late July. Then you'll get your class schedule, and you'll also be able to view your fees in Quest. 

Tuition fees will be due in mid-late August. Visit Important Dates for more information, as you will be responsible for knowing and meeting tuition fee deadlines. 

Visit Student Financial Services for term by term tuition information. 

  • For the previous year, tuition fees for year 1 Optometry were approximately: $8,500 per term or $17,000 per year.
  • Estimated first year equipment costs are $4500.00.  Estimated textbook costs are $185.00. 

Scholarships and Awards

There are scholarships and awards available for Optometry students throughout their studies. 

  • Most of the scholarships available to first year students do not require an application - applicants are automatically considered.
  • There are a few scholarships that do require direct application - detailed information will be emailed to you at a later date. 

Housing

The School of Optometry does not have designated housing, but you can check for availability and options in University of Waterloo Campus Housing and Off-Campus Housing.

Looking ahead to September

In the coming weeks you'll also receive more information about:

  • Getting your uwaterloo login, email and setting up access to the various systems
  • Equipment and textbooks needed for your first year
  • Ordering your scrubs 
  • Scholarships, awards and bursaries
  • Important dates
  • Orientation
  • Optometry student support and resources
  • White Coat Ceremony 
  • Additional non-academic requirements during the program
  • Pre-arrival checklist