Application Instructions and Advice

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Application Instructions

Download the large project funding application Microsoft Word form or the small project funding application Microwoft word form as it pertains to your project or idea. These are electronic applications; once complete, the application should be emailed to the GSEF Coordinator, Taronish Kotwall. Please ensure your submission is in MS Word format.

The receipt of your application will be confirmed by email within 48 hours. Applications that are submitted to the coordinator ahead of the deadline will be reviewed and returned if there are important elements missing.

Applications are reviewed by a committee made up of representatives from each Faculty. You must indicate on the application form if there are any potential conflicts of interest. If necessary, the Project Review Committee may contact you with follow-up questions relating to your application.

The decision by the Project Review Committee is then sent to the Board of Directors for approval. Once the recommendations of the Project Review Committee are approved by the Board, applicants can purchase materials for their project and request reimbursements from GSEF.

application process


  1. Plan Early! Contacting procurement services incurs some delay, and obtaining departmental support can also take time.
  2. Ask Questions! Contact the GSEF Coordinator, or the project review committee members from your faculty to get general advice on preparing funding applications. Do this well in advance of the deadline.
  3. Avoid common errors! Common mistakes that applicants make include: failing to approach their department for support, submitting an application without a detailed budget, poor writing quality or unclear explanations, asking GSEF to fund luxury items (flat-screen TVs, espresso machines etc.) or asking for all or most of the $10,000 GSEF has allocated per term. You may also want to learn from previously rejected applications that your student representatives submitted to avoid making similar mistakes.
  4. View the Webinar Slides PPT from Fall 2020 discussing GSEF funding and how to apply.
  5. Check out the Graduate House! The Graduate House has some rooms available for booking, provides discounts on their menu to grad students, and closely follows public health guidelines.