Spending your award

GSEF cannot reimburse: 

  • Any alcohol related purchases
  • Expenses that occurred prior to being notified of winning award
  • If you over spend your award
  • Your department (therefore GSEF account codes must be directly applied to the purchase, we cannot transfer funds to your department)
  • If you do not spend your award by the deadline (unless you contact the GSEF Treasurer for an extension)

Other important information and tips

  • Keep a copy of all your purchases prior to sending the originals to the GSEF Treasurer
  • Receipts for submission must be itemized
  • To obtain any of the proper forms, contact the GSEF Treasurer or talk with your department secretary
  • Be throughout, if you make a mistake, the GSEF Treasurer will return for corrections
  • If you are a graduate student, you will typically be reimbursed electronically through automatic bank deposit

*The Treasurer requires all forms and receipts to be mail via campus mail. Please contact the GSEF Treasurer when forms are complete for further instruction* 

Acknowledging GSEF 

We request that you acknowledge GSEF’s financial contribution in some appropriate way; please contact the GSEF Coordinator if you would like to request a copy of our logo. For promotional purposes we encourage you to send in photos of what you’ve done with your award (gsef@uwaterloo.ca). GSEF has a supply of stickers (approx 5cm by 10cm on a white background) we can give you to show off your purchases.

When in doubt, contact the GSEF Treasurer