WIN Space Request Form

If you are an undergraduate student, a graduate student, post doctorial fellow, a visiting researcher, or any other research personnel who would like to request laboratory access and/or office space in the WIN Quantum-Nano Centre (QNC) please read all information on this page and complete the form below.

For more information about space access in WIN-QNC, please contact the WIN Office.

Download the Space Procedure Policy PDF

If you have special requests based on disability, cultural sensitivities or other accommodations, please contact win-office@uwaterloo.ca

Terms: Office space in WIN Quantum-Nano Centre allocation is contingent upon availability.

Office Space Eligibility:

  • Graduate Students on-campus registered full-time
  • Post Doctoral Fellows
  • Visiting Researcher/Scholar
  • Co-op/Undergraduate Student

Procedures:

Applicant 

  • Applicants must be officially registered with UWaterloo and are required to inform their home department they are requesting space in QNC
  • Applicants must submit a completed Space Request Form with the required training summary
  • Applicants can submit Space Request Forms anytime to WIN using the webform
  • The application will be processed by WIN Office within 10 business days of receipt of this request, pending completion of safety training and faculty authorization
  • Approved applicants will be notified via email when key permits can be picked up

Authorization

  • Supervising PI will be required to authorize all space requests (laboratory, office and after-hours)
  • If the applicant is required to have office space with a particular research group, PI must inform the WIN Office

Returns

  • All keys and key fobs must be returned to WIN by the end date on the submitted request, via the key dropbox at QNC 3601 or mail
  • If keys are not returned, the applicant's supervisor and the home department will be notified

Terms of Service

  • Keyholder must maintain personal possession of issued UWaterloo keys and fobs; are responsible for their physical security
  • Key transfers from one person to another or key sharing or lending are strictly prohibited
  • The keyholder is responsible for the security of any space to which they have keys and shall not admit unauthorized or non-registered persons into that space in their absence
  • If there is a change in key holder’s position status (e.g. from a Master student to a PhD student), please inform the WIN office with new anticipated end date (with  PI’s approval)
  • Keyholder must present valid documentation from the University of Waterloo when/if requested
  • All keys and key fobs must be returned by the permit end date, via the key dropbox at QNC 3601 or mail
  • Lost keys and key fobs must be reported immediately to win-office@uwaterloo.ca

Information and privacy: questions regarding the collection of information on this form can be directed to the form administrator.

 
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Home Department * (required)
Select one that best suits your degree.
Position * (required)
Select one
Payment Source
Please indicate if you are paid via the University of Waterloo payroll.
WIN Supervisor * (required)
Enrollment Status * (required)
Your 8 digit ID number
Start Date * (required)
End Date * (required)
Type of Space Request * (required)
Please select which options apply.
* (required)
Please upload screenshot of proof of completion of training.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
* (required)
Please upload screenshot of proof of completion of training.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
* (required)
Please upload screenshot of proof of completion of training.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
* (required)
Please upload screenshot of proof of completion of training.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
Additional Training Requirements are mandatory if hazard present or working with hazard. Please upload screenshot of proof of completion of training.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
Special Requests
Do you have special requests based on disability, cultural sensitivities or other accommodations? Please contact win-office@uwaterloo.ca.