University COVID-19 update

Visit the University's Coronavirus Information website for more information.

The Waterloo Institute for Nanotechnology's main office (QNC 3606) is closed until further notice. If you are a student trying to pick up or return a lab/office key, please email win-office@uwaterloo.ca for assistance. All other inquires can also be directed to win-office@uwaterloo.ca. For emergencies, contact Campus Police.

WIN Space Request Form

If you are an undergraduate student, a graduate student, post doctorial fellow, a visiting researcher, or any other research personnel who would like to request laboratory access and/or office space in the WIN Quantum-Nano Centre (QNC) please read all information on this page and complete the form below.

For more information about space access in WIN-QNC, please contact the WIN Office.

Terms: Office space in WIN Quantum-Nano Centre allocation is contingent upon availability.

Office Space Eligibility:

  • Graduate Students on-campus registered full-time
  • Post Doctoral Fellows
  • Visiting Researcher/Scholar
  • Co-op/Undergraduate Student

Procedures:

Applicant 

  • Applicants must be officially registered with UWaterloo and are required to inform their home department they are requesting space in QNC
  • Applicants must submit a completed Space Request Form with the required training summary
  • Applicants can submit Space Request Forms anytime to WIN using the webform
  • The application will be processed by WIN Office within 10 business days of receipt of this request, pending completion of safety training and faculty authorization
  • Approved applicants will be notified via email when key permits can be picked up
  • There is a $20 key deposit required

Authorization

  • Supervising PI will be required to authorize all space requests (laboratory, office and after-hours)
  • If Laboratory Space is requested, PI must indicate room number
  • If the applicant is required to have office space with a particular research group, PI must inform the WIN Office

Returns

  • All keys and key fobs must be returned to QNC 3606 by the end date on the submitted request
  • If keys are not returned, the applicant's supervisor and the home department will be notified

Rules/ Regulations/ Responsibilities: 

  • Keyholder must maintain personal possession of issued UWaterloo keys and fobs; are responsible for their physical security
  • Key transfers from one person to another are strictly prohibited
  • Do not lend keys as the keyholder is responsible for the security of any space to which they have keys and shall not admit unauthorized or non-registered persons into that space
  • If there is a change in key holder’s position status (e.g. from a Master student to a PhD student), the keyholder must return the keys promptly to the Key Dropbox (QNC 3606), complete the Space Return Form and re-submit the Space Request Form (both forms can be found on WIN's website)
  • Keyholder must present valid documentation from the University of Waterloo when/if requested
  • All keys and key fobs must be returned to the Key Dropbox (QNC 3606) by the permit end date
  • Lost keys and key fobs must be reported immediately to win-office@uwaterloo.ca

Information and privacy: questions regarding the collection of information on this form can be directed to the form administrator.

 
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