WIN Space Request Form

If you are an undergraduate student, a graduate student, post doctorial fellow, a visiting researcher, or any other research personnel who would like to request laboratory access and/or office space in the WIN Quantum-Nano Centre (QNC) please read all information on this page and complete the form below.

For more information about space access in WIN-QNC, please contact the WIN Office.

If you have special requests based on disability, cultural sensitivities or other accommodations, please contact win-office@uwaterloo.ca

Terms: Office space in WIN Quantum-Nano Centre allocation is contingent upon availability.

Office Space Eligibility:

• Graduate Students on-campus registered full-time
• Post Doctoral Fellows
• Visiting Researcher/Scholar
• Co-op/Undergraduate Student

Procedures:

Applicant 

• Applicants must be officially registered with UWaterloo and are required to inform their home department they are requesting space in QNC
• Applicants must submit a completed Space Request Form with the required training summary
• Applicants can submit Space Request Forms anytime to WIN using the webform
• The application will be processed by WIN Office within 10 business days of receipt of this request, pending completion of safety training and faculty authorization
• Approved applicants will be notified via email when key permits can be picked up

Authorization

• Supervising PI will be required to authorize all space requests (laboratory, office and after-hours)
• If Laboratory Space is requested, PI must indicate room number
• If the applicant is required to have office space with a particular research group, PI must inform the WIN Office

Returns

• All keys and key fobs must be returned to WIN by the end date on the submitted request, via the key dropbox at QNC 3601 or mail
• If keys are not returned, the applicant's supervisor and the home department will be notified

Rules/ Regulations/ Responsibilities: 

• Keyholder must maintain personal possession of issued UWaterloo keys and fobs; are responsible for their physical security
• Key transfers from one person to another are strictly prohibited
• Do not lend keys as the keyholder is responsible for the security of any space to which they have keys and shall not admit unauthorized or non-registered persons into that space
• If there is a change in key holder’s position status (e.g. from a Master student to a PhD student), the keyholder must return the keys promptly to the Key Dropbox (QNC 3601), complete the Space Return Form and re-submit the Space Request Form (both forms can be found on WIN's website)
• Keyholder must present valid documentation from the University of Waterloo when/if requested
• All keys and key fobs must be returned by the permit end date, via the key dropbox at QNC 3601 or mail
• Lost keys and key fobs must be reported immediately to win-office@uwaterloo.ca