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Post-admission Requirements

Prior to July 1st Sept 1st (adjusted due to COVID-19) of the first academic year, students will be required to completed all post-admission requirements, which include:

  1. Immunizations
  2. First Aid & CPR
  3. Registration with the Ontario College of Pharmacists, including Personal Professional Liability Insurance
  4. Police record checks

Work Term Requirements

  • Each work term must be 16-18 weeks in duration, a minimum of 35 hours per week, and is a paid position of at least minimum wage.
  • Students are expected to conduct themselves in a professional and ethical manner in all aspects of employment process.  See Co-op’s requirements and obligations regarding your responsibilities, expectations and ethics.
  • No more than two work terms with the same employer.
  • A minimum of two different practice settings over the course of the three work terms (e.g. community, hospital, etc).
  • A minimum of one work term with a drug distribution component in the first or second work term.
  • A minimum of one work term with a direct patient care component in the second or third work term.

Co-op and PDPHRM Credit

To successfully earn co-op credit students must attain at least a “marginal” rating on their Co-op Student Performance Evaluation. If at least a “marginal” rating is not achieved, the student must repeat that co-op term. If a student is unsuccessful during co-op, it is possible that relative to their cohort, the student’s graduation may be delayed.

PDPHRM credit is separate from co-op credit. Both PDPHRM and co-op credit must be achieved each work term.

Pharmacy students must register for and complete one PDPHRM course each work term. Prior to the first work term, PDPHRM 1 must be successfully completed. If PD1 was completed prior to your admission to Pharmacy, you may be able to receive credit for PDPHRM 1 by contacting Kaitlin Bynkoski by August 1 in your first year in the Pharmacy program. Four PDPHRM courses must be completed by the end of the program (PDPHRM 1, PDPHRM 3, PDPHRM 5 and one PDPHRM elective)

  • PDPHRM 3: Drug Distribution for Pharmacy is a required course in the first or second work term.
  • PDPHRM 5: Patient Care for Pharmacy is a required course in the second or third work term.

Please refer to respective PDPHRM course syllabi on LEARN for additional details and specifics about grading. Each PDPHRM course may only be completed once. Failure to complete PDPHRM 3 or 5 will mean that the student will not progress to Direct Patient Care Rotations (PHARM 430/440/450).


Work Term Approval Process

The Co-op Experiential Coordinator approves all work terms and associated jobs. Jobs in WaterlooWorks have been reviewed and have met the approval process. Jobs outside of WaterlooWorks require additional approval by the Co-op Experiential Coordinator. Some examples include:

  • Any out of province or international co-op work terms
  • Any work term involving a conflict of interest
  • Any student in the military
  • Any co-op work term that does not meet the general co-op requirements (e.g. unpaid humanitarian)
  • Any student self-arranged co-op work term, complying with the current Pharmacy Do Not Approach (DNA) Employer List

Self-Arranging and Pharmacy Do Not Approach (DNA) Employer List

Students planning to self-arrange their co-op work term must follow these steps:

Step 1: Determine who you want to approach based on the instructions below and most current Do Not Approach List

Review your work term requirements that must be met, such as fulfilling dispensing, patient care, and settings requirements.

Students working in another province are responsible for registering with the provincial regulatory body, as well as any registration fees required by that college, plus travel and accommodation costs. 


  • Students considering a work term in a province outside Ontario or internationally, please e-mail us first at for approval, BEFORE taking any further steps. 
  • UBC has a stringent pre-approval process. In addition, experiential departments across Canada have agreed that hospital sites are off-limits to out-of-province students due to a shortage of hospital sites.

Step 2: Advise the potential employer of the University’s general co-op requirements

  • 16-18 weeks in duration
  • Minimum 35 hours per week
  • Paid position (see co-op earnings for salary information)

Step 3: Complete the Arrange Own Job (AOJ) Form in WaterlooWorks

If you are successful at securing a self-arranged job, you (not the employer) must complete the online Arrange Own Job (AOJ) Form (available in WaterlooWorks) for approval, and also let your Co-op Experiential Coordinator know so we are aware of your plans.

After the AOJ Form is submitted, the School will confirm the details with the employer and cross-check against the most current DNA list. The self-arranged job will be assessed whether it’s suitable and meets co-op requirements. Students will receive a message through WaterlooWorks when the job is approved.


  • If you would like to arrange your own job AND apply to jobs in WaterlooWorks, submit an AOJ Form in WaterlooWorks at least five business days before the ranking deadline and email your Co-op Experiential Coordinator. If your AOJ Form is approved during the first interview cycle and you have other job applications and interviews in WaterlooWorks, your arranged own job will automatically be added to your ranking form so you can accept it during the rank/match process.

Student expectations, responsibilities and ethics are outlined on the Co-operative Education website. Failure to abide by these regulations may result in disciplinary action.

Students with Disabilities

AccessAbility Services provide services and support for Waterloo students who have a permanent or temporary disability. If a student wishes to seek accommodation to lessen the impact of their disability, please register with AccessAbility Services at the beginning of each term.

Persons with disabilities should set up an appointment with the Co-op Experiential Coordinator in advance of submitting any job applications. The Experiential Coordinator will work with employers to facilitate hiring of students with disabilities in an appropriate work environment, without compromising the integrity of the co-op program.