Agenda page guidelines

For Senate Undergraduate Council (SUC) Curriculum Subcommittee, items should be divided into consent and regular items which should be submitted via separate agenda pages.

The following items go under a consent agenda:

• All course proposals (i.e., retires, new, and changes)
• Minor program/plan modifications

The following items go under a regular agenda:

• Program/plan retires (inactivations)
• New programs/plans
• Major program/plan modifications
• Regulation revisions
• Anything considered controversial that SUC and/or Senate should discuss

Being able to search and sort through active and archived Agenda pages within the shared data base will only be possible if everyone follows a shared naming convention.

Senate-level committees

SUC Curriculum Subcommittee – [YYYY-MM of submission deadline] – [Regular or Consent] Agenda – [Submitting Unit(s)]

SUC/Senate – [YYYY-MM-DD of meeting] – [Regular or Consent] Agenda – [Submitting Unit(s)]

Examples:

• SUC Curriculum Subcommittee – 2024-05 – Consent Agenda – Faculty of Health
• SUC Curriculum Subcommittee – 2024-06 – Consent Agenda – Faculties of Engineering and Mathematics
• SUC Curriculum Subcommittee – 2024-10 – Regular Agenda – Registrar’s Office
• SUC - 2024-09 – Consent Agenda - Faculty of Mathematics
• Senate - 2024-09 – Regular Agenda - Faculty of Arts

Faculty-level committees

[Faculty] - [Name of Committee] - [Date] - [Regular or Consent] Agenda (if applicable)

Examples:

• Engineering - FUGS - April 26, 2024
• Science - SUSC - 2024-06
• Mathematics - Faculty Council - 2024-05 - UG Agenda

What to include in the Summary and/or Details boxes will depend on what level of governance the Agenda is being prepared for, but will assist committee members on what and how to focus their review. Use the Summary box for a high level overview and the proposal Details box(es) for a summary of the specific type of proposals, closer to where the proposals are discussed.

Some ideas of what might be helpful:

• What courses are cross-listed and should be reviewed together
• How some proposals impact other proposals
• Grouping like changes together (e.g., large-scale description changes)
• Summarizing high volume changes (e.g., Subject Code changes)

An example:

Course Proposal Details description:

• AE 100 - Change units to 0.75 from 0.50.
• AE 300 - Change units to 0.75 from 1.00
• BET100, BME 386: Revise course description:
• BME550 & 551: Removing department add consent:
• BME 186 - Revise course description & remove laboratory component.
• BME 361 - Revise course description & title.
• BME 362 - Revise course description & remove SYDE 362 as an anti-requisite.
• BME 400 - Revise course description & remove DRNA coding.
• MSE 446 - Remove ECE 306 as a pre-requisite.
• STV 202 - Remove SYDE 261 as anti-requisite.
• PD19 & 20: Add department drop consent.
• Adding TST component to: AE 100, AE/CIVE/ENVE/GEOE 123, AE 125, CHE 120, CHE 180, CHE 181, CIVE/ENVE/GEOE 115, ECE 105, ECE 106, ECE 108, ECE 124, ECE 140, ECE 150, ECE 190, ECE 192, GENE 123, ME 100, ME 101, MSE 100, MSE 121, MSE 131, MTE 100, MTE 121, NE 109, NE 110, NE 140

Other business, like information items, can be described under the Other Business box and/or uploaded via the Attachment(s) field.