Programs & Plans form field details

Select undergraduate for: Bachelor's degrees and associated majors/joint honours/specializations, undergraduate professional doctoral degrees, minors, options, undergraduate diplomas.

Select graduate for: Master's degrees and associated specializations, PhD.

Read the Important! field, it will guide you to complete this section.

Undergraduate: Should always be the fall term of the following academic calendar. If an other effective date is required, reach out to the Office of the Registrar.

New: Program/plan does not currently exist/needs to be created.

Change: Program/plan is in the Kuali CM database and a modification is needed to the program/plan.

Retire: Program/plan is in the Kuali CM database and the desire is to inactivate the program/plan (no longer make it active).

No = currents students continue to follow their existing requirements. This is the "normal" route.

Yes = current students will also need to be follow the changes or will no longer be able to declare the plan.

Yes = Something about co-op is changing or the new plan has a co-op system of study

No = The plan has co-op but nothing about it is changing

Not Applicable = The plan does not have a co-op system of study

Yes = If the new program/plan is to be invalid with an existing plan, or if the existing plan is to be invalid with a new or existing plan, or if any existing invalid combination is being removed.

No = Invalid combinations don't apply, or if invalid combinations are automatic (e.g., major and minor in the same field).

Undergraduate: No

Graduate: Yes

Undergraduate: No

Graduate: Yes

See plan definitions and guidelines.

• Certificate: Certificate program
• Degree Requirements: Requirements common to a particular degree (e.g., Bachelor of Arts)
• Diploma: Undergraduate diploma
• Major: Including built-in specializations (e.g., Faculty of Science) and Joint Honours
• Minor: Minors
• Option: Options
• Specialization: Add-on specializations (required or optional for students to complete)

Select from the choices provided.

• Certificate: Certificate in XXX [e.g., Certificate in Experiential Education]
• Diploma: Diploma in XXX [e.g., Diploma in Health Humanities]
• Degree Requirements: Degree Name Degree Requirements [e.g., Bachelor of Mathematics Degree Requirements]
  • May need additional categorization (faculty) if degree is offered by more than one faculty
• Major: XXX (Degree Name - Program Type). Exception: Joint Honours' normally don't list a degree as it can be combined with many degrees. Examples:
  • Anthropology (Bachelor of Arts - Three-Year General)
  • Statistics (Joint Honours)
  • Science and Business - Biology Specialization (Bachelor of Science - Honours)
• Minor: XXX Minor [e.g., Parks Minor]
• Option: XXX Option [e.g., Biomechanics Option]
• Specialization: XXX Specialization [e.g., Econometrics Specialization]

Changing the mode of delivery of a program - major or diploma - is considered a major modification. If the the major or diploma is available to be taken online, as well as on-campus, select the appropriate option:

• Asynchronous
• Synchronous

Select from the list of undergraduate degrees. List all that apply and place in alphabetical order. If a new option is needed before proceeding (e.g., creating a new degree), submit a database request form.

For add-on specializations. Create a list of undergraduate majors using the rule field. List all that apply and place in alphabetical order.

Note: The major plan page must be saved and submitted (with an Under Review state) to be viewable in the search results.

Direct Entry = students apply via the Ontario Universities' Application Centre and are admitted directly to the program/plan

Declare Plan = students apply via a Plan Modification Form after some study at the University of Waterloo

Both = students can enter the plan via direct entry and plan declaration

Certificate and Minor: Should select "This credential is open to students enrolled in any degree program"

Diploma: Should select "This credential is open to students enrolled in degree programs or any non- or post-degree academic plan"

The option of "This credential is open to students enrolled in any non- or post-degree academic plan" should not be used (this is permitted only for academic plans created pre-2018).

List requirements that should be listed in the Academic Calendar that students need to meet in order to be admitted to the academic plan (e.g., specific average or courses needing to be completed).

If plan is listed in the invalid credential combinations table, add the following statement as a bullet:

• Before declaring this academic plan, see invalid credential combinations. [link to come]

Yes = The plan is to be listed in the invalid credentials combinations table

No = The plan is not to be listed in the invalid credentials combinations table

Yes = the credential has an average that needs to be listed

No = the credential does not have an average that needs to be listed

Guidelines:

• Keep it brief.
• Overall averages are listed before specific averages.
• Use one (1) decimal place for consistency, with % symbol.
• Use generic terminology (e.g., major/minor/option) where possible.

Sample wording (use the database as a reference tool):

Summary of the requirements, normally regarding academic units, milestones, or other requirements. The ideal is not to repeat this information elsewhere in the course requirements section.

The Guiding Principles for the Undergraduate Studies Academic Calendar dictates that, by default, all cross-listed offerings of a course should be listed in requirements (same course).

Select Yes if there are any courses in the requirement rules that are cross-listed with other courses.

List the courses that are being removed/not to be listed along with their cross-listed counterpart. Indicate the reason the offering should not count towards the plan average nor be automatically counted (i.e., a course substitution would be required).

This information will remain and will be used to verify that the cross-list isn't simply "missed" during proofing.

For undergraduate studies: A bulleted list of notes that are not contractual in nature. Review the Guiding Principles for the academic calendar for guidance. For example:

• Link to a website for a recommended study sequence.
• Link to a website for additional information.

The Office of the Registrar reserves the right for final say in what is an appropriate note. Don't hesitate to inquire early in the process.

Select the appropriate option. The selection made will impact how the plan is coded post-approval in Quest.

Add a statement as follows:

Create a list of undergraduate specializations that can be combined with the major using the rule field. List all that apply and place in alphabetical order.

Note: The specialization plan page must be saved and submitted (with an Under Review state) to be viewable in the search results.

The specialization is normally included in the plan name field. See how to build plan requirements lists.

Example of this type of plan/format: Mathematical Optimization - Operations Research Specialization (Bachelor of Mathematics - Honours)

Proposal Type = New or Change

and

Undergraduate Credential Type = Certificate, Diploma, Minor, or Option

Proposal Type = Change

and

Undergraduate Credential Type = Degree Requirements or Major

Select Yes if a change is being made to a listed Undergraduate Communication Requirement.

Select No if no change is being made the listed UCR or there is no UCR listed in the record.

Committee approvals: Most proposals will go through this path and culminate at the applicable Senate Council. 

Editorial: A quick way to submit corrections to the Office of the Registrar or Graduate Studies and Postdoctoral Affairs. If approved, the change will be updated in the Kuali CM database. If the changed field is listed in the academic calendar and is made to a published version of the academic calendar, the change will be viewable as an amendment (an "addendum").

Undergraduate: See more information for what changes are editorial vs needs approval. 

More than one can be selected and all faculties and institutions that should approve the curriculum must be added.

AFIW: List self + associated faculty (if applicable)

Faculties: List self

Non-faculty/AFIW areas: Leave blank