Tips for printing proposals to PDF

Kuali Curriculum Management proposals can be printed to PDF using the Print feature and web browser settings. Below are some tips to optimize the PDF printout.

  • Use the Firefox or Safari browser for best experience (see known issues outlined on home page).
  • Upon selecting the Print feature in Kuali, an HTML page of the proposal will be generated in your browser. Before you print from your browser, complete the following:
    • Below the Changes field, expand the arrow beside "Show All", if applicable.
      The html page generated by selecting "Print" in Kuali, displaying the Changes field and highlighting the "Show all" expand arrow.
    • Do not expand the information appearing under the Workflow Status; only the current step is relevant. If users want to see the entire workflow history, that is a bonus of signing in to Kuali CM.
    • Do not expand the information appearing under the Dependencies header (if applicable); this would cause the PDF to be extraordinarily long in many cases. If users want to see that information, that is a bonus of signing in to Kuali CM.
    • For program/plan records, ensure the rules have fully rendered; this might take a few seconds. You want to avoid seeing "Fetching rules..." on the PDF after it has been generated.
      The fetching rules error that generates when pressing print to quickly in the browser.
  • On your browser settings:
    • Change the scale to between 60-70%; this will reduce the page numbers significantly but also ensure it is readable.
    • Margins should be at least 0.5" in each direction.
    • Ensure "Print backgrounds" is turned on. This will allow grey compare boxes to visually display.
    • Ensure "Print headers and footers" is turned on. This will provide a date/time stamp of when the PDF was generated, should there ever be a need to question a difference between what is in the system and the PDF that is included in a governance package. 

      For example, in Firefox:
      The browser settings set up for 65% scale, 0.5" margins, print backgrounds and headers and footers turned on.
  • With your PDF submission, you do not need to include an PDF attachments included within the record, unless the Academic Quality Enhancement Office team has signaled it is required at the Senate-level (for example, documentations for new programs). If users want to see that information, that is a bonus of signing in to Kuali CM.