Tips for printing individual proposals to PDF

Individual Kuali Curriculum Management proposals can be printed to PDF using the Print feature and web browser settings. This may be of value for sharing a proposal with non-users, for example, at a departmental-level meeting.

See How to create an agenda package document for any bulk printing needs, which must be used for Senate-level meetings.

Below are some tips to optimize the individual proposal PDF printout generated by Kuali's Print feature.

  • Use the Firefox or Safari browser for best experience (see known issues outlined on home page).
  • Upon selecting the Print feature within a Kuali proposal, an HTML page of the proposal will be generated in your browser and will open in a new tab or window. Before you print from your browser, complete the following:
    • Below the Changes field, expand the arrow beside "Show All", if applicable.
      The html page generated by selecting "Print" in Kuali, displaying the Changes field and highlighting the "Show all" expand arrow.
    • Do not expand the information appearing under the Workflow Status; only the current step is relevant. If users want to see the entire workflow history, that is available when signing in to Kuali CM.
    • Do not expand the information appearing under the Dependencies header (if applicable); this would cause the PDF to be extraordinarily long in many cases. If users want to see that information, they can sign in to Kuali CM.
    • For program/plan records, ensure the rules (i.e., lists of plan requirements) have fully rendered; this might take a few seconds. We want to avoid seeing "Fetching rules..." on the PDF after it has been generated.
      The fetching rules error that generates when pressing print to quickly in the browser.
  • On your browser settings:
    • Depending on the need for the PDF, consider decreasing the scale percentage; this may reduce the number of pages for the proposal.
    • Margins should be at least 0.5" in each direction.
    • Ensure "Print backgrounds" is turned on. This will allow grey comparison boxes to visually display.
    • Ensure "Print headers and footers" is turned on. This will provide a date/time stamp of when the PDF was generated, should there ever be a need to question a difference between what is in the system and the PDF that is included in a governance package. For example, in Firefox:
      The browser settings set up for 65% scale, 0.5" margins, print backgrounds and headers and footers turned on.