Important reminders:
- Comments are not private; they can be read by any user of the system.
- Comments can not be deleted; they are retained permanently in the system and can be viewed after the proposal stage.
Appropriate uses of the comment feature
- Collaborate during drafting and review of proposals [reminder: each user in the thread will receive email notifications with each comment].
- Request assistance/early review from the Office of the Registrar.
- Request edits from another user.
- Ask questions that would be beneficial for other users to see the reply.
Best practices
- Add only necessary users to the conversation thread.
- Use several comments to track different ideas or to target different system users.
- Only refer to the proposal being commented on; this might mean your comment needs to be copied/pasted to several proposals.
- Keep in mind the University of Waterloo's Basic Principles of the Waterloo Workplace.
- Be clear and concise.
- For example, are you asking a question, soliciting help, requesting an edit?
- Does the reviewer have enough context to read your comment and take an action, if applicable?
- Things not to do:
- Don't use short-form/acronyms - they might be known between users in the conversation, but perhaps not by all reviewers.
- Avoid any personal discussions (e.g., weekend plans).
- Avoid any arguments; these are best handled out of the system (email or in-person).