Jeff Casello

Jeff Casello

Associate Vice-President

Jeff Casello is the academic lead for GSPA. He works closely with other administrators to improve opportunities for graduate students, enhance the quality of graduate studies, and support the University’s postdoctoral scholars. He believes that the best part of his job is supporting students and postdocs in achieving their academic, personal and professional goals.

Marianne Simm

Marianne Simm

Director

In her role as Director of Graduate Studies and Postdoctoral Affairs (GSPA), Marianne works collaboratively with the teams across GSPA to support our graduate students and postdoctoral scholars. She advises on graduate studies matters, including marketing and recruitment, communications, admissions, enrolment and academic records, theses and examinations, convocation, employment and funding, and University policies and procedures.

Clarence Woudsma

Clarence Woudsma

Assistant Vice-President, GSPA

Clarence is part of the academic leadership team in GSPA that supports graduate education and community, as well as grad-related initiatives that align with the University's strategic planning. Clarence supports the priorities of GSPA and works with the leadership team and across GSPA providing academic leadership and perspectives. He also works with faculties and other academic support units, promoting fair application of University guidelines.

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Laurie Larochelle

Executive Assistant

Laurie supports the Associate Vice-President (AVP) and senior management team, troubleshoots information technology (IT) issues, onboards new staff, manages the front reception area, arranges for PhD chairs and manages the chairs pool, and maintains the Approved Doctoral Dissertation Supervisor (ADDS) status faculty list.

Marta Bailey

Marta Bailey

Associate Director, Communications and Strategic Initiatives

As the Associate Director of Graduate and Postdoctoral Strategic Initiates, Marta leads a dynamic team with a diverse portfolio, including communications, marketing and recruitment, student experience and postdoctoral affairs. Always the advocate, Marta enjoys collaborating with partners from across campus to champion graduate student and postdoc matters.

Jacquelene Bailey

Jacquelene Bailey

Graduate Admissions Specialist

As a Graduate Admissions Specialist, Jacquelene assesses, verifies, and makes final decisions on recommendations for Offer of Admission. She's responsible for the management of admissions records, communications and strives to improve business processes.

Miranda Bilotta

Miranda Bilotta

Manager, Graduate Financial Aid and Awards Programs

As the Manager of Graduate Financial Aid and Awards Programs, Miranda is honoured to spend her day assisting students who are experiencing financial need through various bursary programs. She is also responsible for managing the prestigious Social Sciences and Humanities Research Council (SSHRC) and the Canadian Institutes of Health Research (CIHR) scholarship competitions.

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Janine Blair

Graduate Systems Assistant

As the Graduate Systems Assistant, Janine plays a key role in ensuring that applicants, referees, application reviewers, Faculty and Department Officers and Co-ordinators, Graduate Admissions and Records Specialists and students have timely and accurate information to manage their online activities. Janine supports the systems-based processes for the entire student lifecycle; supporting admissions, student records, student awards and financial aid portfolios.

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Suzanne Chung

Data Analyst

Suzanne is responsible for leading the development and implementation of reports analyzing data and trends related to graduate studies and
postdoctoral affairs.

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Trevor Clews

Academic Officer

As the Academic Officer, Trevor supports academic units who want to develop new programs or make changes to their existing programs (e.g. requirements, milestones, courses). He helps the academic units navigate the approval processes required to make these changes. Trevor also manages the Graduate Studies Academic Calendar.

Stephanie Forsyth

Stephanie Forsyth

Manager, Graduate Admissions

As the Manager, Graduate Admissions, Stephanie leads a team of Graduate Admission Specialists, providing essential direction and vision for the execution of admission activities, customer service, and new admission initiatives. She provides recommendations on policy development, improvements on procedural efficiencies and strategic planning.

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Laura Frazee

Co-ordinator, Graduate Financial Aid & Awards

Laura manages multiple internal and external scholarship competitions and award programs, including the prestigious OGS and QEII-GSST scholarships. She is a resource to department staff and faculty members concerning eligibility criteria for scholarship competitions and she assists with the interpretation and implementation of internal and external program regulations, guidelines and instructions. Laura is also responsible for the submission of scholarship applications to external partners on behalf of the University.

Dylan Gardner

Dylan Garder

Graduate Financial Aid Records Specialist

As the Graduate Financial Aid Records Specialist, Dylan is responsible for Graduate Award payments processing. Dylan is also responsible for Post Tri-Agency competition and Post OGS/QEII-GSST competition processing.

Tara Gingerich

Tara Gingerich

Graduate Admission Specialist

As Graduate Admission Specialist, Tara is a key liaison with the Departments and Faculties for the evaluation of admission recommendations, production of offers of admission, tracking conditions of admission and decisions, management of admission records and communications with prospective students and applicants, monitoring special applications and admissions sanctioned through University agreements with international institutions or governments and collaborative or joint programs with other universities. Tara is responsible for preparing procedures, and training and mentoring administrative departmental staff and faculty on best business practices for application and admission requirements, programs and agreements, and on the use of complex and evolving student system.

Kelly Heald

Kelly Heald

Senior Manager, Graduate Records Operations

Kelly manages a team responsible for all aspects of graduate academic and enrolment records: university-wide deadlines, procedures, advisory, academic transcript data, academic decisions, grade revisions, program changes, transfer credit, supervisor data, enrolment status changes and withdrawals, service indicators, degree completion, and academic integrity course management.

Sarah Howard

Sarah Howard

Manager, Postdoctoral Affairs and Programming Development

As the Manager, Postdoctoral Affairs and Programming Development, Sarah is responsible for leading GSPA activities and programming that support the professional, academic, and personal development of graduate students and postdoctoral scholars.

Kari Hueber

Kari Hueber

Manager, Graduate Marketing and Recruitment

Kari is responsible for providing strategic marketing and recruitment oversight for graduate studies at the University of Waterloo. In collaboration with colleagues and campus partners, she plays a major role in shaping recruitment initiatives that effectively build on the University’s global brand reputation.

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Wendy Irving

Graduate Admissions and Records Systems Analyst

As the Graduate Admissions and Records Systems Analyst, Wendy is responsible for the day-to-day maintenance and support of PeopleSoft (Quest) & Onbase systems, for admissions and records. 

She provides document management, course catalogue changes, quality assurance, and also supports admissions communications.

Cindy Lei

Cindy Le

Communication and Engagement Specialist

Cindy works with the Communication team in GSPA to complete tasks and promote events. She is responsible for updating and maintaining the GSPA website and social media platforms (Twitter, YouTube, and Facebook). On the GSPA website, she edits and uploads GRADstory profiles and creates graphics.

Craig Logue

Craig Logue

Events and Communications Specialist

In his role as Events and Communications Specialist, Craig will be supporting the postdoctoral scholars in the AMTD program, Provost’s Program for Black and Indigenous Scholars, and Provost’s Program for Interdisciplinary Scholars by putting together and promoting events both by and for these scholars.

Elena Machado

Elena Machado

Manager, Graduate Financial Aid and Awards Programs

In her role, Elena is responsible for overseeing several graduate scholarship competitions, including NSERC which supports high-calibre scholars engaged in graduate studies, and the International Experience Awards which provide funding to those who want to go abroad for various reasons. She also administers Waterloo's Graduate Needs Based Awards and assists students in navigating through their financial needs, awards and funding options.

Julie MacMillan

Julie MacMillan

Graduate Recruitment and Admissions Transformation Project (GRATP) Implementation Manager

As the Implementation Manager, Julie works closely with the Information Systems Technology (IST) Project Manager and project team to accelerate the development and implementation of the Graduate Studies and Postdoctoral Affairs (GSPA) admission and recruitment system.

Morgan MacDonald

Morgan MacDonald

Graduate Awards Payments and Records Specialist

As a Records Specialist, Morgan provides support to the Faculty of Health with the maintenance and updating of graduate student records, including (but not limited to) changes to enrolment status, milestone updates, transfer credits, and degree completions. She also maintains the Academic Integrity Module for new graduate students, the Certificate in University Teaching, and handles changes to students' immigration status.

As an Awards Payments Specialist, she assists in the graduate student award processing, including nominations, adjustments, and regular maintenance checks.

Heidi Mussar

Heidi Mussar

Associate Director, Graduate Financial Aid & Awards

As the Associate Director, Graduate Financial Aid & Awards, Heidi manages a dynamic team whose primary function is to promote and administer graduate funding opportunities for current and prospective graduate students, provide direction to students, staff and faculty regarding award eligibility and application processes and ensure students receive their award payments. Heidi is also responsible for postdoctoral funding opportunities for current and prospective postdocs.

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Saritha Racharla

Graduate Admissions Systems Specialist

As Graduate Admissions Systems Specialist, Saritha provides functional leadership for solution designs and implementation that improves stakeholder experience and efficiency of operations. She works closely with Admissions and Systems team to provide the best system functionality and integration. Saritha also works on production support and projects related to Admissions and document management system.

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