Writing with a proctor

The deadline to submit a proctor is Friday October 27, 2023 3pm ET.

You will need to find a proctor to supervise your in-person final exam if any of the following apply to you:

  • you live more than 100 km from an examination centre.
  • you are writing more than two examinations at a centre other than Waterloo. These exam centres only hold two exam sessions.
  • you cannot write the examination(s) on the scheduled date/time for religious reasons.
  • you are registered with AccessAbility Services and cannot write your exam in their office.  
  • you must reschedule your examination due to circumstances beyond your control (see alternate exam options).
  • you are in active military or diplomatic corps service.

If you are taking any on-campus courses your exam will be scheduled in Waterloo. Online proctoring is not available for final exams in Fall 2023

How to find a proctor

You are responsible for finding an appropriate proctor. The proctor MAY NOT: 

  • be related to you in any way (including by marriage or common-law),
  • live at the same address as you do,
  • be currently enroled in a Waterloo course.

We will verify the information the proctor submits to minimize academic integrity issues. Proctors must read English fluently.

Who can proctor:

  • Teachers/educational professionals (active or retired) above the pre-school level. A teacher's certificate may be required.
  • Administrative employees of a university, school, or college.
  • Religious institution officials (e.g. priest, rabbi, pastor, minister, nun, monk, or imam)
  • Library staff.
  • Human resources staff (only for co-op students)
  • Military officers (only for members of the military and their spouses)
  • Health care workers (for students registered with Waterloo's AccessAbility Services)
  • National College Testing Association sites - United States
  • Education USA Advising Centers (there are over 425 international student advising centers in 178 countries but not all centers offer proctoring services)

NEW:  Digital versions of exams will be distributed to proctors close to the exam date. Please make sure your proctors can print the exam on A4/Letter paper. They will also need to scan it and return it digitally once it has been written.

What you need to know about submitting your proctor information

You will submit your proctor's name and email address and we will contact them directly for additional information.

You and your proctor will arrange the day and time you will write your exam within the exam period. A digital exam will be sent to your proctor in time for your examination, along with instructions for how to conduct the exam, how to return the exam to us after it is written and how to complete the payment forms.

Waterloo pays proctors $20/hr CAD. Students are responsible for any additional fees. Students can also pay their proctor and submit documentation to be reimbursed.

The date and time shown in Odyssey for proctored exams will not show the actual time you have arranged with your proctor.