You will require a proctor to supervise your in-person final exam if any of the following apply to you:

  • you live more than 100 km from an examination centre.
  • you are writing more than two examinations at a centre other than Waterloo. These exam centres only hold two exam sessions.
  • you cannot write the examination(s) on the scheduled date/time for religious reasons.
  • you have special needs that mean you cannot write at an examination centre; you will need to register with AccessAbility Services.
  • you must reschedule your examination due to circumstances beyond your control (see alternate exam options).
  • you are in active military or diplomatic corps service.

How to find a proctor

You are responsible for finding an appropriate proctor. The proctor must not be related to you in any way (including by marriage or common law), must not reside at the same address as you, and must not be currently enroled in a Waterloo online course. We need to be able to verify the information the proctor submits to minimize academic integrity issues. Proctors must read English fluently.

Who can proctor:

  • Contact North (122 Centres located in Ontario).  Contact North centres are pre-approved.
  • Teachers/educational professionals (active or retired) above the pre-school level. A teacher's certificate may be required.
  • Administrative employees of a university, school, or college
  • Religious institution officials (e.g. priest, rabbi, pastor, minister, nun, monk, or imam)
  • Library staff
  • Human resources staff (only for co-op students)
  • Military officers (only for members of the military and their spouses)
  • Health care workers (for students registered with Waterloo's AccessAbility Services)
  • National College Testing Association sites - United States
  • Education USA Advising Centers (there are over 425 international student advising centers in 178 countries but not all centers offer proctoring services)

What you need to know about submitting your proctor information

You and your proctor should find a mutually acceptable time and day to write your exam within the exam time period.

You will need to submit your proctors name and email address and we will contact them directly for their mailing address. We will notify you and your proctor by email when your proctor is approved. The paper exam will be couriered to your proctor in time for your examination, and we will provide your proctor with instructions on how to return the exam to us after it is written.

Waterloo pays proctors CAD $20/hr. Students are responsible for any additional fees. We will reimburse for shipping costs to return the examination to us.

Once you submit the form, you will receive an email confirmation, and we will send an email to your proctor asking them to complete their personal information form. You will receive confirmation by email when that is completed. We will then verify the proctor's eligibility and email you both when the proctor is approved, or in the case where the proctor is not eligible.

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