Sabbaticals

Waterloo offers faculty in the professorial ranks a few options for sabbaticals, including a six-month pre-tenure sabbatical.

What you need to know about sabbaticals at Waterloo

You have a right to your sabbatical, but you have to apply. Your dean’s decision will take into account the timing of your sabbatical and those of your colleagues.
You are eligible to apply for a regular sabbatical after six years, full-time, in the professorial ranks. You can either take 12 months at 85% of your salary, or six months at 100% of your salary.
- Alternatively, you can apply for an “early” sabbatical after three years. This is a six-month sabbatical at 85% of your salary.
- New probationary faculty are eligible for a pre-tenure sabbatical after three years. This is a six-month sabbatical at full pay.
You can defer your sabbatical and continue accruing sabbatical credit for up to three years. You can then use this credit to top up your salary on a one-year sabbatical. For example, an additional 22 months' credit will bring your salary up to 100% during a 12-month leave.
Alternatively, you can apply this additional credit to a future sabbatical. You can carry forward unused credit for three years.
Your benefits and pension contributions continue during your sabbatical.
You should register with Waterloo International if you’re travelling.

Here's a summary of the service required and salary options for all four types of sabbaticals:

	Regular 6 months	Regular 12 months	Early 6 months	Pre-tenure 6 months
Years of service required	6	6	3	3
Salary paid	100%	85%	85%	100%
Eligible for salary top-up from extra service credit*	n/a	Yes	No	n/a
Eligible for salary top-up from extra admin credit**	n/a	Yes	Yes	n/a

*See the Sabbatical Salary Enhancement Table (PDF) for details.
**You get admin credit at the level of chair, associate dean, or higher.

Policy 3 – Sabbatical and Other Leaves for Faculty Members has all the official rules.
Human Resources' page on sabbaticals covers pension and benefits implications.
The Request for Leave of Absence form (.doc) (available on the Provost Office’s website) is what you use to apply.
The Sabbatical Salary Enhancement Table (PDF) shows how service and/or admin credit accumulates to top up the salary you receive during your sabbatical. Note that only admin credit is eligible for topping up an early sabbatical, which is not clear in the table.
The Office of Research has some information about sabbatical eligible expenses for Tri-agency accounts.

The Faculty of Environment’s sabbatical application procedure is online (let us know if you find the equivalent for your Faculty!)

You and/or your family might find Nancy Matthews’ book, Sabbaticals 101: A Practical Guide for Academics and Their Families, a useful resource in preparing for your sabbatical. It is available at the University Library.

Your chair/director, about the timing and impact on your teaching load – do this well in advance!
The administrative assistant to your chair and/or the faculty relations/administrative officer for your Faculty, about the process, your salary, and other details.
The Office of Research, about funding opportunities.
Waterloo International, about travel and making connections with other institutions.
FAUW, if you are turned down.

Both FAUW and the UW Administration highly encourage you to take your pre-tenure sabbatical leave. It exists to allow you time to prepare your tenure application.
Read the notes at the end of section three in Policy 3 for some good tips. For instance, it might make sense for you to apply for research grants in lieu of salary, which can provide tax savings during your sabbatical.
Don’t use your sabbatical to fill needs that could be filled by other kinds of leaves to which you are entitled (e.g. caregiver or medical leave).
Don’t plan your sabbatical for a time when you know you will have added caregiver or other responsibilities that are likely to take over your time.
Talk to FAUW and/or Occupational Health about extending or deferring your sabbatical if something comes up that prevents you from using your sabbatical as it is intended.