Donations and sponsorships

Guidelines

FAUW members voted to approve a fund of $10,000 for donations and sponsorship, for the fiscal year May 2025 – April 2026, for activities that benefit FAUW members and are aligned with FAUW’s objectives. FAUW wants to move towards a model with increased transparency where members of the Waterloo community can apply for funds to support such activities:

  • To promote fairness for and equitable treatment of the individuals it represents by negotiating and defending sound policies, practices and procedures.
  • To defend and promote academic freedom and tenure within the university.
  • To promote a climate of freedom and collegiality, and in other ways to promote the welfare of the university as a community of scholars.
  • To promote an environment that supports quality teaching and research.
  • To promote a diverse and inclusive university where the advancement of human rights is a priority.
  • To deal with all other matters considered to be in the interest of the Association and its members.

Given FAUW’s objective to defend and promote academic freedom, FAUW’s financial support of an event or activity does not imply that the FAUW Board endorses the perspectives of the event or activity. 

See our charitable donation guidelines for other types of donations.

Process

FAUW will budget $10,000 for the fiscal year. Once these funds are exhausted, the program will cease. Any unused funds will not be carried over. FAUW’s preference is to support activities that have already secured partial funding. To apply for FAUW funds to support activities that align with the objectives above, members need to complete the application form below.

Adjudication process

Proposals will be assessed by the FAUW Board and voted on based on the following criteria:

  1. Do the proposed activities align with at least one of FAUW's objectives?
  2. Do any of the proposed activities contravene FAUW's objectives?
  3. Are matching funds incorporated into the proposed budget?
  4. Does the initiative or activity benefit faculty broadly (i.e. not department or discipline-specific)?

Adjudication timeline

Proposals must be received at least a month in advance of when you require a decision, to allow the Board to adjudicate the application and to allow for timely promotion of funded activities. The FAUW Board meets bi-weekly on Thursdays beginning September 11, 2025 and meets monthly in July and August.

Post-activity requirements

Upon completion, submit a summary of the event or activity, including:

  • the date(s), time(s), place(s),
  • purpose of the activity,
  • how many FAUW members attended,
  • a final budget, including: the overall amount, categories for costs (e.g., catering, speaker fees, accommodations, travel), and any matched funds or alternate funds you have acquired,
  • a scan of receipts in support of how the FAUW funds were utilized.

A report of all funded events, using the post-activity information provided, will be included in the General Meeting reports to membership.

Promotion

All activities sponsored through this program will be included in the 'Upcoming events' section of our monthly member newsletters. 

Donation and sponsorship application form