Co-op work term updates due to COVID-19

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Updated as of March 2023

As the COVID-19 pandemic continues to evolve, we know that you and the co-op students you employ continue to face unique challenges. That’s why we’ve increased our flexibility to help you tap into the best available talent from Waterloo.  

If you’ve already hired co-op students, thank you! This page can help you find additional funding, plan for your work term and support your co-op student if they'll be working remotely. Our process will continue to run as usual during your work term - you’ll still receive messages and support to help guide you along the way.

On this page, you can learn more about

Hiring a student: Flexible ways to bring co-op talent into your organization

Whether you’re a long-standing employer or brand new to hiring, we’ve outlined some flexible approaches and resources to help you bring Waterloo talent into your organization.

Note: For fall 2023 recruitment, we are offering limited bookings for in-person interviews at the Tatham Centre.

Current University travel policies

Effective February 28, 2022, the Government of Canada has adjusted the global travel advisory for many destinations around the world. The University, along with Co-operative and Experiential Education (CEE), has reviewed these changes and updated our guidelines for co-op work terms outside of Canada:

  • For Fall 2022 and Winter 2023, CEE will approve eligible co-op work terms for in-person or remote jobs where the student is located outside of Canada

  • In alignment with the University’s international travel guidelines, students must be fully vaccinated to travel internationally.  

  • CEE will continue with existing policies and will not approve work terms in locations listed on the Global Affairs Canada (GAC) website as high risk (i.e., “Avoid non-essential travel” or “Avoid all travel”). 

  • If you have students who have committed to working remotely for you, we ask that you discuss any potential changes of work location with your student and provide options and support. 

Important notes for all employers:

Many destinations and jurisdictions require individuals to work in the country where the employer is located. Employers and students may also have to comply with specific regulatory requirements to work across borders.

It is your responsibility to research and meet any restrictions and requirements. Please clarify your expectations around work term location and discuss any relevant details during your interviews with students. We cannot provide citizenship information for students or consult on employment decisions made between employers and students.

We cannot advise or consult on the legality of remote work arrangements (see below).

You must discuss any changes to previously agreed-upon work term arrangements with your Account Manager before presenting changes to your hired student(s).

The University of Waterloo does not provide advice related to vaccines in job postings or in the workplace. We recommend that employers and students with questions on this topic seek their own legal advice.

Remote work terms

Wondering how to hire and manage co-op students working remotely? 

As the University accommodates in-person offerings, many students may prefer to work remotely. This may have implications for how you hire, manage and support your co-op student(s) based on the legal restrictions/requirements of your company’s location and the location of the student you hire.

When hiring Waterloo co-op students, we expect you to do your due diligence about the legality of remote work and investigate any inter-country restrictions and any legal/logistical implications that remote work may have for you and the student(s) you hire (e.g., payroll, workplace insurance).

Although rules vary by location, we’ve collected some key questions employers should consider when hiring a remote worker from Canada. The University cannot consult or advise in any manner related to legal requirements. If you have questions, seek independent legal counsel.

We've also connected with co-op employers and students to collect best practices to help transition your co-op students to work from home.

Navigating your work term

Completing your Student Performance Evaluations

Near the end of every work term, supervisors are asked to assess their co-op student's job performance by completing a Student Performance Evaluation (SPE). If a student’s work term is shortened, you will still be asked to complete their SPE. It is required for students to receive credit for their work term.

Please evaluate your student(s) based on the work they complete before the end of the scheduled work term. You'll receive reminder messages from WaterlooWorks with a link to complete the SPE.

Looking to hire for full-time positions?

Some of our students are graduating this term! If you’re interested in hiring a graduating student, post your full-time job on WaterlooWorks today.